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Find a TenderAwardedContract details notice
Published 15 May 2025, 11:28 BST

Official UK procurement notice

Vehicle-Activated Sign (VAS) & Driver Feedback Sign (DFS) Maintenance

Official notice

Authority: Carmarthenshire County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Repair & Maintenance (50)Supporting and auxiliary transport services; travel agencies services (63) Delivery: Wales (UKL14)
Published estimate£246,666≈ £123k / year · £296,000 inc. VAT52.3% below published estimate
Submissions closed 19 Jun 2025awarded 4 Aug 2025
Awarded to Centregreat Ltd
Contract term 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

Carmarthenshire County Council operates a number of Vehicle Activated Signs (VAS) and Driver Feedback Signs (DFS) across its highway network. These signs provide accurate and timely information to road users. To ensure the reliable and efficient operation of these signs, including their components, software and electrical systems, the Council has appointed a Maintenance Contractor to maintain the signs and repair any faults.

  • No preliminary market engagement: Established market of existing providers exists and no significant changes proposed to the Council's existing requirements.

CPV: Control, safety or signalling equipment for roads · Control, safety, signalling and light equipment · Repair, maintenance and associated services related to roads and other equipment · Signs and illuminated signs · Support services for land transport · Variable message signs

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£246,666
Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £246,666 exc. VAT · £296,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Up to 2 years in annual 12-month increments.
34924000 Variable message signs34990000 Control, safety, signalling and light equipment34992000 Signs and illuminated signs34996000 Control, safety or signalling equipment for roads50230000 Repair, maintenance and associated services related to roads and other equipment63710000 Support services for land transport

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
15 May 2025, 11:28 BST
Last source update
11 Sept 2025, 10:06 BST
Award evaluation window
Submission end – 7 Jul 2025
FTS notice number
2025/S 000-021634
Latest notice
Contract details notice (UK7)
Classification (CPV)
Control, safety or signalling equipment for roadsControl, safety, signalling and light equipmentRepair, maintenance and associated services related to roads and other equipmentSigns and illuminated signsSupport services for land transportVariable message signs
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-05141a Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
19 Jun 2025, 14:00 BST
Clarification deadline
12 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

Tenders or Requests to Participate must be sent to: etenderwales.bravosolution.co.uk ↗

To assist you in locating these opportunities on the eTenderWales e-Procurement System, the project code is: project_58543

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_115790

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

  1. Register your company on the etenderwales portal (this is only required once)
  • Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk ↗
  • Click the "Suppliers register here" link
  • Enter your correct business and user details
  • Note the username you chose and click "Save" when complete
  • You will shortly receive an email with your unique password (please keep this secure)
  • Agree to the terms and conditions and click "continue"
  1. Express an Interest in the Project
  • Login to the portal with the username/password
  • Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
  • Click on the relevant ITT to access the content.
  • Click the "Express Interest" button at the top of the screen
  • This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
  • Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen
  1. Responding to the tender
  • At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
  • You can now use the Messages function on to communicate with the buyer and seek any clarification
  • Note the deadline for completion, then follow the onscreen instructions to complete the ITT
  • There may be a mixture of online and offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the Jaggaer help desk is available Mon - Fri (8am - 6pm) on:

Timeline

15 May 2025 → 11 Sept 2025 · 7 dates
  1. Tender notice published
    15 May 2025, 11:28 BST
  2. Clarification questions by
    12 Jun 2025, 14:00 BST
  3. Submission deadline
    19 Jun 2025, 14:00 BST
  4. Award decision expected by
    7 Jul 2025, 23:59 BST
  5. Contract starts
    1 Aug 2025, 00:00 BST
  6. Assessment summaries sent
    5 Aug 2025, 00:00 BST
  7. Latest notice published
    11 Sept 2025, 10:06 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 May 2025
  1. Tender notice published
    15 May 2025, 11:28 BST
    UK4
  2. Contract award notice published
    5 Aug 2025, 12:20 BST
    UK6
  3. Status changed to complete
    5 Aug 2025, 12:20 BST
  4. Contract signature expected
    18 Aug 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    11 Sept 2025, 10:06 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £117,5811 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 18 Aug 2025
Awarded toValueDateStatus
Centregreat Ltd1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029Extensions: Option to extend by up to 2 further years in 12-month increments£117,5814 Aug 2025Awarded

Contracts

  • Vehicle-Activated Sign (VAS) & Driver Feedback Sign (DFS) Maintenance · Centregreat Ltd

    Signed
    18 Aug 2025
    Value
    £117,581
    Period
    12 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029 with extensions
    Status
    active
    Extensions
    Option to extend by up to 2 further years in 12-month increments
    4 agreed KPIs: Response Time to Faults Reported · Reporting of Faults and Resolution · Attendance of Progress Meetings …
    • Response Time to Faults Reported
    • Reporting of Faults and Resolution
    • Attendance of Progress Meetings
    • Ability to repair all available units

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 3 at stage one20—

Contracting authority & participating public bodies

Carmarthenshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTVL-7854-TMRZ County Hall, Carmarthen, Wales, SA31 1JPContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • CentregreatAwarded supplierGB-COH: 01169341 Units 11-12 Wyndham Close, Brackla Industrial Estate, Bridgend, Wales, CF31 2ADContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender