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AwardedFind a Tender · award

Vale Academy Trust - Cleaning Services

Buyer: Vale Academy Trust →

BuyerVale Academy Trust
StatusAwarded
DeadlineNot published
ValueValue not published
Published14 Oct 2024

What is being bought

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.

Delivery location

UKJ14

Categories

School cleaning services 90919300School cleaning services 90919300

Lot details

Lot 1

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Statuscancelled

Award criteria
All criteria are stated only in the procurement documents — 70
price — 30

What is included

ItemCategoryQuantity
1School cleaning servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 90. The category anchor is School cleaning services (90919300); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 907,3855 median · 18.1 average (3,195 of 7,385 with a bid count)3 average (3,446 of 7,385 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKJ14635 median · 8 average (27 of 63 with a bid count)1.3 average (30 of 63 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Cleaning Services

Statusactive
Value£4,090,810

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-044924
Latest release ID032924-2024
Latest release timestampMon Oct 14 2024 09:30:23 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
14 Oct 2024award, contract032924-2024
15 Mar 2024tender008409-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "032924-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-10-14T10:30:23+01:00",
  "ocid": "ocds-h6vhtk-044924",
  "buyer": {
    "id": "GB-FTS-107973",
    "name": "Vale Academy Trust"
  },
  "awards": [
    {
      "id": "032924-2024-Vale Academy Trust-1",
      "title": "Cleaning Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-126894",
          "name": "YBC Cleaning Services Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "MPN-10277",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years."
        },
        "hasOptions": true,
        "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "All criteria are stated only in the procurement documents",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Full details in tender documentation"
        },
        "deliveryAddresses": [
          {
            "region": "UKJ14"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Vale Academy Trust - Cleaning Services",
    "status": "complete",
    "coveredBy": [
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    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.",
    "reviewDetails": "Vale Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
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  },
  "parties": [
    {
      "id": "GB-FTS-107973",
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      "roles": [
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      "address": {
        "region": "UKJ14",
        "locality": "Wantage",
        "postalCode": "OX12 9AU",
        "countryName": "United Kingdom",
        "streetAddress": "The Studio, St Mary’s Convent"
      },
      "details": {
        "url": "https://www.vale-academy.org/",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Education Institute"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Vale Academy Trust"
      },
      "contactPoint": {
        "name": "Ben Jones",
        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-126894",
      "name": "YBC Cleaning Services Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ37",
        "locality": "Aldershot",
        "postalCode": "GU12 4TA",
        "countryName": "United Kingdom",
        "streetAddress": "161 North Lane"
      },
      "details": {
        "url": "http://www.ybcservices.co.uk",
        "scale": "large"
      },
      "identifier": {
        "legalName": "YBC Cleaning Services Limited"
      }
    },
    {
      "id": "GB-FTS-4468",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Strand"
      },
      "identifier": {
        "legalName": "High Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "032924-2024-Vale Academy Trust-1",
      "title": "Cleaning Services",
      "value": {
        "amount": 4090809.54,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "032924-2024-Vale Academy Trust-1",
      "dateSigned": "2024-10-01T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
14 Oct 2024 · 032924-2024 · award, contract
{
  "id": "032924-2024",
  "tag": [
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    "contract"
  ],
  "bids": {
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      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-10-14T10:30:23+01:00",
  "ocid": "ocds-h6vhtk-044924",
  "buyer": {
    "id": "GB-FTS-107973",
    "name": "Vale Academy Trust"
  },
  "awards": [
    {
      "id": "032924-2024-Vale Academy Trust-1",
      "title": "Cleaning Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-126894",
          "name": "YBC Cleaning Services Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "MPN-10277",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years."
        },
        "hasOptions": true,
        "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.",
        "awardCriteria": {
          "criteria": [
            {
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              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
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            }
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    ],
    "items": [
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          {
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            "description": "School cleaning services"
          }
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    "title": "Vale Academy Trust - Cleaning Services",
    "status": "complete",
    "coveredBy": [
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    ],
    "legalBasis": {
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      "scheme": "CELEX"
    },
    "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.",
    "reviewDetails": "Vale Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-107973",
      "name": "Vale Academy Trust",
      "roles": [
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        "locality": "Wantage",
        "postalCode": "OX12 9AU",
        "countryName": "United Kingdom",
        "streetAddress": "The Studio, St Mary’s Convent"
      },
      "details": {
        "url": "https://www.vale-academy.org/",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Education Institute"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Vale Academy Trust"
      },
      "contactPoint": {
        "name": "Ben Jones",
        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-126894",
      "name": "YBC Cleaning Services Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ37",
        "locality": "Aldershot",
        "postalCode": "GU12 4TA",
        "countryName": "United Kingdom",
        "streetAddress": "161 North Lane"
      },
      "details": {
        "url": "http://www.ybcservices.co.uk",
        "scale": "large"
      },
      "identifier": {
        "legalName": "YBC Cleaning Services Limited"
      }
    },
    {
      "id": "GB-FTS-4468",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
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      }
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  ],
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      "title": "Cleaning Services",
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      },
      "status": "active",
      "awardID": "032924-2024-Vale Academy Trust-1",
      "dateSigned": "2024-10-01T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
15 Mar 2024 · 008409-2024 · tender
{
  "id": "008409-2024",
  "tag": [
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  "date": "2024-03-15T13:05:10Z",
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    "secondStage": {
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  },
  "parties": [
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        "postalCode": "OX12 9AU",
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        "streetAddress": "The Studio, St Mary’s Convent"
      },
      "details": {
        "url": "https://www.vale-academy.org/",
        "classifications": [
          {
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            "description": "Education Institute"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Vale Academy Trust"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home",
        "name": "Ben Jones",
        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-4468",
      "name": "High Court",
      "roles": [
        "reviewBody",
        "reviewContactPoint"
      ],
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      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}