Find a TenderPlanned procurementPlanned procurement notice

Published 9 Oct 2026, 10:26 BST

Official UK procurement notice

University of York - IAM - Technical Implementation Partner Services

Name: Procurement Process ocds-h6vhtk-078467
Creator: University Of York (Pelican)
Published: 2026-10-09T09:26:26.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Official notice

Authority: University Of York (Pelican) (Education)

ServicesCompetitive flexible procedureAbove thresholdSME suitableAccelerated

Sectors: IT Services & Software (72)+3 more Delivery: Yorkshire & Humber (UKE21)

Planned pipeline valueValue not publishedpipeline notice — not a live tender

Tender notice expected 1 Dec 2026from the planned procurement notice

Contract term 2 yrsends 1 Apr 2029 · up to 31 Jan 2034 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The University of York is issuing this planned procurement notice so we can advise of our intent to issue a Pre-Market Engagement (PME) and subsequently a Invitation to Tender (ITT); however that ITT will be limited to a specified and limited cluster of parties as defined in the attachment to this notice. All subsequent notices will limit the participants to a competitive process, but not one that is open to the entire market.

If you consider yourself to be a "Certified Okta partner with at least "consultant level certification" or higher you are applicable for this PME and ITT. You should contact the University at the prescribed email address or contact Okta as their verification will be required.

The University will therefore conduct a closed PME, in advance of tendering for a Technical Implementation Partner (TIP) to implement its new Identity and Access Management (IAM) platform, Okta.

Okta has already been determined through a separate procurement exercise. The proposed PME is therefore focused on the implementation of the platform, including the scope of implementation services including configuration and integration, delivery approach, resourcing, timescales and commercial model. The University is seeking to engage with organisations with the prescribed OKTA experience shown in the attachment and accreditation for delivering enterprise IAM implementations, particularly within complex higher education or similar environments. You will be required to evidence this experience and accreditation as part of our PME and ITT which will rapidly follow this notice.

How the procedure runs: This notice is being issued to explain that the requests to participate will be issued to a prescribed group of participants. The attachment explains the rationale.

CPV: Security software development services · Software implementation services · Software integration consultancy services · Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 2 yrsSME

Contract period: 1 Apr 2027 — 1 Apr 2029 (up to 31 Jan 2034 with extensions) · up to 6 yrs 10 mo with extensionsEligibility: SME eligibleDelivery: Yorkshire & Humber

Extensions: (multi)annual extensions may be agreed for ongoing system support services once the implementation is complete. System support is optional with no obligation upon the University to deploy the support-based extensions.

72212730 Security software development services72227000 Software integration consultancy services72261000 Software support services72263000 Software implementation services

Pre-qualification & selection criteria (PQQ)3

Economic & financial standing
Please refer to the attachment; "Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required. A compliant procurement exercise to determine Okta as our IAM system has already been conducted.
Technical & professional ability
"Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
Condition of participation
Required certification experience and capacity shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more

Conditions of participation3

Economic & financial standing
Please refer to the attachment; "Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required. A compliant procurement exercise to determine Okta as our IAM system has already been conducted.
Technical & professional ability
"Certified Okta partner" with at least "consultant level certification" or higher as specified in the attachment is required.
Condition of participation
Required certification experience and capacity shortlisting

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Planned procurement
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 9 Oct 2026, 10:26 BST
Last source update: 9 Oct 2026, 10:26 BST
Award evaluation window: Submission end — 1 Apr 2027
Authority reference: UY PROC 1276
FTS notice number: 2026/S 000-095516
Accelerated: Qualifying planned procurement notice
Latest notice: Planned procurement notice (UK3)
Classification (CPV): Security software development servicesSoftware implementation servicesSoftware integration consultancy servicesSoftware support services
Delivery area: Yorkshire & Humber (UKE21)
Official registry OCID: ocds-h6vhtk-078467 Find a Tender

How it runs: This notice is being issued to explain that the requests to participate will be issued to a prescribed group of participants. The attachment explains the rationale.

How it was run

Official notice

Requests to participate (first stage): 24 Dec 2026
Submission deadline: 24 Dec 2026
Accepted languages: en

Timeline

5 published dates · Europe/London

Planning notice published1 day ago
9 Oct 2026, 10:26 BST
Tender notice expectedin 53 days
1 Dec 2026, 23:59 GMT
Submission deadlinein 75 days
24 Dec 2026
Award decision expected byin 173 days
1 Apr 2027, 00:59 BST
Contract startsin 173 days
1 Apr 2027

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Notice history

2 events · 1 release on Find a Tender · since 9 Oct 2026

Planned procurement notice published
9 Oct 2026, 10:26 BSTUK3
First planning notice published
9 Oct 2026, 10:26 BST

Contracting authority & participating public bodies

University of York

Contracting authorityPublic authority - sub-central government GB-UKPRN: 10007167 Heslington, York, Yorkshire & Humber, YO10 5DD [email protected]

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFSupplier Eligibility and Market Positioning Document attached. This is for notification only. Where eligible, please respond to the PME Notice which will be issued within the next few days.

Notices published for this procedure

Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender9 Oct 2026, 10:26 BST