University of York HR, Payroll & Finance Transformation Technical Implementation Partner

{
  "id": "061203-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 6,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 2,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 6,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-10-01T10:55:12+01:00",
  "ocid": "ocds-h6vhtk-05a59c",
  "buyer": {
    "id": "GB-UKPRN-100007167",
    "name": "University of York"
  },
  "awards": [
    {
      "id": "061203-2025-UY PROC 11178-1",
      "title": "Transformation and Implementation Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-OC301540",
          "name": "KPMG LLP"
        }
      ],
      "relatedLots": [
        "1"
      ]
    },
    {
      "id": "061203-2025-UY PROC 1178-2",
      "title": "Licences and training",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-162640",
          "name": "Workday Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "UY PROC 1178",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Transformation consultancy\nImplementation consultancy\nProvision of Tier 1 ERP solution 10 years \nAssociated services Additional information: A PIN was issued to conduction Preliminary Market Consultation:\nF01: Prior information notice (prior information only)\nNotice identifier: 2024/S 000-028324\nProcurement identifier (OCID): ocds-h6vhtk-049821\nPublished 4 September 2024, 4:51pm\nSubsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134.\nFinally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "33"
            },
            {
              "name": "Technical merit",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Aesthetics and functional characteristics",
              "type": "quality",
              "description": "8"
            },
            {
              "name": "Technical assistance",
              "type": "quality",
              "description": "7"
            },
            {
              "name": "Aftersales service",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Period of completion",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Social value",
              "type": "quality",
              "description": "1"
            },
            {
              "name": "Price implementation cost",
              "type": "cost",
              "description": "25"
            },
            {
              "name": "Price licence cost",
              "type": "cost",
              "description": "5"
            },
            {
              "name": "Cost effectiveness and milestone payments",
              "type": "cost",
              "description": "2"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE21"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48400000",
            "scheme": "CPV",
            "description": "Business transaction and personal business software package"
          }
        ]
      }
    ],
    "title": "University of York HR, Payroll & Finance Transformation Technical  Implementation Partner",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Call-off agreement under CCS framework RM6193 - Software design and implementation services.\nThe University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies.\nThe University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme.  The transformation will be enabled with a Tier 1 ERP product. \nThe University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As\npart of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical\nImplementation Partner during the Services period.\nDuring the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely\nresponsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
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      "id": "GB-UKPRN-100007167",
      "name": "University of York",
      "roles": [
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      "address": {
        "region": "UKE21",
        "locality": "York",
        "postalCode": "YO105DD",
        "countryName": "United Kingdom",
        "streetAddress": "Heslington"
      },
      "details": {
        "url": "http://www.york.ac.uk",
        "classifications": [
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            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
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            "scheme": "COFOG",
            "description": "Education"
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      "identifier": {
        "id": "100007167",
        "scheme": "GB-UKPRN",
        "legalName": "University of York"
      },
      "contactPoint": {
        "name": "Rachel",
        "email": "rachel.devaney@york.ac.uk"
      }
    },
    {
      "id": "GB-COH-OC301540",
      "name": "KPMG LLP",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI4",
        "locality": "London",
        "postalCode": "E14 5GL",
        "countryName": "United Kingdom",
        "streetAddress": "15 Canada Square"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "OC301540",
        "scheme": "GB-COH",
        "legalName": "KPMG LLP"
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    },
    {
      "id": "GB-FTS-162640",
      "name": "Workday Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "IE05",
        "locality": "Dublin 7",
        "postalCode": "D07 AOTN",
        "countryName": "Ireland",
        "streetAddress": "The Kings Building 152-155 Church Street Smithfield"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "521013",
        "legalName": "Workday Limited",
        "schemeEntered": "Companies Registration Office Ireland"
      }
    },
    {
      "id": "GB-FTS-88832",
      "name": "University of York - Legal Services",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "York",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "University of York - Legal Services"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "061203-2025-UY PROC 11178-1",
      "title": "Transformation and Implementation Services",
      "value": {
        "amount": 7996000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "061203-2025-UY PROC 11178-1",
      "dateSigned": "2025-09-30T00:00:00+01:00"
    },
    {
      "id": "061203-2025-UY PROC 1178-2",
      "title": "Licences and training",
      "value": {
        "amount": 7476000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "061203-2025-UY PROC 1178-2",
      "dateSigned": "2025-09-30T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}