Official UK procurement notice
University of York HR, Payroll & Finance Transformation Technical Implementation Partner
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionCall-off agreement under CCS framework RM6193 - Software design and implementation services.
The University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies.
The University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme. The transformation will be enabled with a Tier 1 ERP product.
The University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As
part of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical
Implementation Partner during the Services period.
During the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely
responsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.
CPV: Business transaction and personal business software package · IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1Transformation consultancyAwarded
Transformation consultancy
Implementation consultancy
Provision of Tier 1 ERP solution 10 years
Associated services Additional information: A PIN was issued to conduction Preliminary Market Consultation:
F01: Prior information notice (prior information only)
Notice identifier: 2024/S 000-028324
Procurement identifier (OCID): ocds-h6vhtk-049821
Published 4 September 2024, 4:51pm
Subsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134.
Finally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Oct 2025, 10:55 BST
- Last source update
- 1 Oct 2025, 10:55 BST
- Authority reference
UY PROC 1178- FTS notice number
2025/S 000-061203- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a59cFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KPMGTransformation and Implementation Services | £7,996,000 † | — | Awarded |
| Workday LtdLicences and training | £7,476,000 † | — | Awarded |
Contracts
Transformation and Implementation Services · KPMG
- Signed
- 30 Sept 2025
- Value
- £7,996,000
- Status
- active
Licences and training · Workday Ltd
- Signed
- 30 Sept 2025
- Value
- £7,476,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- University of York - Legal ServicesReview body
Bidders & participating suppliers
2 commercial parties on the notice- KPMG LLPAwarded supplier
- Workday LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.