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Published 18 Sept 2025, 15:55 BST

Official UK procurement notice

UKRI-4940 Commercial Waste Collection & Recycling

Official notice

Authority: UK Research & Innovation (UKRI) (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Cleaning & Environmental Services (90) Delivery: UKSouth East (UKJ14)
Published estimate£950,000≈ £238k / year · £1,140,000 inc. VAT · 2 value updates
Submissions closed 16 Jan 2026awarded 2 Mar 2026
Awarded to Select Environment Services Limited
Contract term 4 yrsends 14 Mar 2030 · up to 14 Mar 2031 with extensions · starts 15 Mar 2026

What is being bought

Published requirement description

UKRI wishes to appoint a Contractor capable of delivering a fully integrated and seamless commercial waste management and recycling service for a period of four plus one years. (4+1).

The waste supplier will need to meet key criteria set out in the 5-year STFC Environmental Sustainability Strategy (2025-2030) which contains commitments on waste and resource efficiency. Our waste supplier has a significant role to play in both STFC’s Environmental Sustainability Strategy and the Greening Government Commitments which run to 2030.

  • The authority expects to re-tender this requirement around 2 Sept 2030, 23:59 BST.

CPV: Litter collection services · Refuse and waste related services · Refuse recycling services · Refuse transport services · Waste and rubbish containers and bins

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£950,000
Contract period: 15 Mar 2026 – 14 Mar 2030 (4 yrs) · up to 14 Mar 2031 with extensionsValue: £950,000 exc. VAT · £1,140,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions · The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions
34928480 Waste and rubbish containers and bins90500000 Refuse and waste related services90511300 Litter collection services90512000 Refuse transport services90514000 Refuse recycling services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Including Social Value
  • Price: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Sept 2030
First published
18 Sept 2025, 15:55 BST
Last source update
12 May 2026, 09:50 BST
Award evaluation window
Submission end – 2 Feb 2026
Authority reference
UKRI-4940
FTS notice number
2025/S 000-079559
Latest notice
Contract details notice (UK7)
Classification (CPV)
Litter collection servicesRefuse and waste related servicesRefuse recycling servicesRefuse transport servicesWaste and rubbish containers and bins
Delivery area
UKSouth East (UKJ14)
Official registry OCID
ocds-h6vhtk-059d74 Find a Tender
Contract terms summary

UKRI Payment Terms

Review and risk notes
Risks

Legislative Changes within Waste Industry.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
16 Jan 2026, 11:00 GMT
Clarification deadline
8 Jan 2026, 14:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To access this opportunity please click here:

ukri2--prospend.vf.force.com/apex/CS_ContractPage ↗

Please note the following steps for accessing this opportunity via the Atamis eSourcing platform:

  1. Log in or create an account here: ukri2.my.site.com ↗
  2. Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above.
  3. Select Register Interest (you will not be able to view the tender documentation without registering an interest).
  4. Go back to the main menu and navigate to the My Proposals and Quotes section of the site.
  5. Select the opportunity from the list. Tender Documents for download are found in the Documents tab.

To attend the site visit on Wednesday 17th December 2025 at 10:00 GMT, please contact [email protected] to register your details.

Please include Company Name, Attendee(s), Contact Details.

Timeline

18 Sept 2025 → 12 May 2026 · 11 dates
  1. Planning notice published393 days ago
    18 Sept 2025, 15:55 BST
  2. Market engagement323 days ago
    27 Nov 2025, 23:59 GMT

    UKRI is undertaking preliminary market engagement to inform a potential future procurement for waste management services across our site. We are seeking input from suppliers to help shape our requirements and ensure the market is appropriately informed and prepared.

    We invite interested suppliers to participate by requesting a short questionnaire, which will gather views on service delivery models, innovation, sustainability, and commercial approaches.

    To participate:

    Please email [email protected] with the subject line:

    “Request for UKRI-4940 Waste Management Questionnaire – Market Engagement”. Upon request, you will receive a questionnaire to complete and return by Thursday 27th November 2025 at 12:00.

    Your feedback will be used to inform the scope and approach of any future tender. Participation in this engagement does not preclude or disadvantage suppliers from taking part in any future procurement.

  3. Tender notice published316 days ago
    4 Dec 2025, 08:57 GMT
  4. Next notice expected315 days ago
    5 Dec 2025, 23:59 GMT
  5. Clarification questions by281 days ago
    8 Jan 2026, 14:00 GMT
  6. Submission deadline273 days ago
    16 Jan 2026, 11:00 GMT
  7. Award decision expected by256 days ago
    2 Feb 2026, 23:59 GMT
  8. Assessment summaries sent225 days ago
    6 Mar 2026
  9. Standstill ends218 days ago
    12 Mar 2026, 23:59 GMT
  10. Contract starts216 days ago
    15 Mar 2026
  11. Latest notice published157 days ago
    12 May 2026, 09:50 BST

Notice history

12 events · 6 releases on Find a Tender · since 18 Sept 2025
  1. Planned procurement notice published
    18 Sept 2025, 15:55 BST
    UK3
  2. Preliminary market engagement notice published
    30 Oct 2025, 16:11 GMT
    UK2
  3. Published value updated to £1,250,000
    30 Oct 2025, 16:11 GMT
    was £850,000
  4. Tender notice published
    4 Dec 2025, 08:57 GMT
    UK4
  5. Published value updated to £950,000
    4 Dec 2025, 08:57 GMT
    was £1,250,000
  6. Status changed to active
    4 Dec 2025, 08:57 GMT
  7. Deadline moved to 16 Jan 2026, 11:00 GMT
    4 Dec 2025, 08:57 GMT
    +42 days · was 5 Dec 2025, 14:00 GMT
  8. Contract award notice published
    3 Mar 2026, 12:13 GMT
    UK6
  9. Status changed to complete
    3 Mar 2026, 12:13 GMT
  10. Contract award notice published
    6 Mar 2026, 14:42 GMT
    UK6
  11. Contract signature expected
    19 Mar 2026, 23:59 GMT
    scheduled
  12. Contract details notice published
    12 May 2026, 09:50 BST
    UK7
Routine re-releases (6)
  • 2025-12: 1 release · 4 Dec 2025
  • 2025-10: 1 release · 30 Oct 2025
  • 2025-09: 1 release · 18 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £950,0001 award exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 8 May 2026
Awarded toValueDateStatus
Select Environment Services LimitedSMEUKRI-4940 Commercial Waste Collection and Recycling20 Mar 2026 – 19 Mar 2030 · up to 19 Mar 2031Extensions: The intended contract duration is four (4) years fixed, with the option to extend for a further one (1) year, subject to satisfactory performance and mutual agreement. This results in a potential total contract term of four years plus one year (4+1) · Amended: Bidder notified of the formal outcome and therefore requirement to re-start standstill period.£950,0002 Mar 2026Awarded

Contracts

  • UKRI-4940 Commercial Waste Collection and Recycling · Select Environment Services LimitedSME

    Signed
    8 May 2026
    Value
    £1,093,567
    Period
    9 May 2026 – 19 Mar 2030 · up to 19 Mar 2031 with extensions
    Status
    active
    Extensions
    The intended contract duration is four (4) years fixed, with the option to extend for a further one (1) year, subject to satisfactory performance and mutual agreement. This results in a potential total contract term of four years plus one year (4+1)
    1 agreed KPI: All waste collection to take place as per schedule
    • All waste collection to take place as per schedule, Measured with days of missed collection/s

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders20—

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure