Official UK procurement notice
UKRI-4609 Furniture Framework for STFC-RAL
Authority: UK Research and Innovation (Central government)
What is being bought
Published requirement descriptionKRI wishes to establish a Contract for the provision of a Furniture Framework for STFC.
The site address for delivery of the goods and/or services is:
a. Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX
b. STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ
c. The Cosener's House, 15-16 Abbey Close, Abingdon, OX14 3JD
The estimated maximum value of the opportunity is up to £5,000,000.00 excluding VAT across a potential 4-year term with 2 optional extensions of one year (2+1+1). Note UKRI will introduce a one-month mobilisation period which will take place from the start of the contract.
The estimated annual spend is £1,000,000.00 Excluding VAT. Due to the frequent construction of new buildings on site, an additional £1,000,000.00 has been included in the total estimated value. Please note that the amount above is not guaranteed.
CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 8 bids received · 2 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 18 Aug 2025
Published description of the framework
Direct award works will be given to the main supplier of a value up to 50K.
Quotations will need to be obtained from all suppliers on the framework (a mini comp) for any works over the value of 50K. The winning quotation is based on lowest price and delivery timescales.
We are appointing two suppliers:
- Main Supplier (direct to award up to 50K - if the supplier can source manage the works)
- Second supplier
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/Quality: 75%
- price: 25%
Published award criteria (2)
- price: Long criteria description
- Technical/Quality: Long criteria description
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
- “UKRI-4609 Furniture Framework for STFC-RAL” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2025, 14:05 BST
- Last source update
- 2 Oct 2025, 11:48 BST
- Award evaluation window
- Submission end – 1 Jul 2025
- Authority reference
UKRI-4609- FTS notice number
2025/S 000-019385- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050dd8Find a Tender
How it was run
Official notice- Appointment period ends
- 16 Jun 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 May 2025 → 2 Oct 2025 · 7 dates- Tender notice published7 May 2025, 14:05 BST
- Admission / appointment period endsperiod end, not a bid countdown16 Jun 2025, 15:00 BST
- Award decision expected by1 Jul 2025, 00:59 BST
- Assessment summaries sent18 Aug 2025, 00:00 BST
- Contract starts18 Aug 2025
- Standstill ends11 Sept 2025, 23:59 BST
- Latest notice published388 days ago2 Oct 2025, 11:48 BST
Notice history
10 events · 6 releases on Find a Tender · since 7 May 2025- Tender notice published7 May 2025, 14:05 BSTUK4
- Tender notice published7 May 2025, 16:05 BSTUK4
- Tender notice published21 May 2025, 12:05 BSTUK4
- Deadline moved to 16 Jun 2025, 15:00 BST21 May 2025, 12:05 BST+7 days · was 9 Jun 2025, 15:00 BST
- Contract award notice published18 Aug 2025, 10:49 BSTUK6
- Status changed to complete18 Aug 2025, 10:49 BST
- Contract signature expected29 Aug 2025, 23:59 BSTscheduled
- Contract award notice published2 Sept 2025, 14:20 BSTUK6
- Contract signature expected15 Sept 2025, 23:59 BSTscheduled
- Contract details notice published2 Oct 2025, 11:48 BSTUK7
Published amendments (1)
The deadline for submitting tenders has been extended from Monday 9th June 2025 14:00 BST to Monday 16th June 2025 14:00 BST . Please ignore submission deadline in notice below. The tender closing date is Monday 16th June 2025 14:00 BST.
Routine re-releases (6)
- 2025-05: 3 releases · 7 May 2025, 21 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£5,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| EMERGENT CROWN CONTRACT OFFICE FURNISHINGS LIMITED, H Jenkinson & Company Limited16 Sept 2025 – 15 Sept 2027 · up to 15 Sept 2029Extensions: There are 2 optional extensions of one year (2+1+1). | ceiling above | 18 Aug 2025 | Awarded |
| EMERGENT CROWN CONTRACT OFFICE FURNISHINGS LIMITED, H Jenkinson & Company Limited1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029Extensions: A 2+1+1 contract in total, years 3 and 4 may be released individually. | ceiling above | 15 Aug 2025 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 1 · EMERGENT CROWN CONTRACT OFFICE FURNISHINGS LIMITED, H Jenkinson & Company Limited
- Signed
- 19 Sept 2025
- Value
- ceiling above
- Period
- 20 Sept 2025 – 18 Sept 2027 · up to 18 Sept 2029 with extensions
- Status
- active
- Extensions
- UKRI may extend this Contract for a period of up to two 1-year extensions after the initial 2 years (2+1+1) by giving not less than 3 months' notice in writing to the Service Provider prior to the Expiry Date.
3 agreed KPIs: Health & Safety · Design response time · Quality of product
- Health & Safety, RAMS must be signed by the installers carrying out the works and all measures must be adhered to during the works.
- Design response time, • Acknowledgement on receipt of the request must be provided within 2 working days. The design should then be provided within 5 working days of receipt. • Communication with STFC following design changes are to take no longer than 1 working day (if extensive changes are required the communication must be via Teams/Zoom video call). • For minor changes the request must be completed within 2 working days. • For a whole new design, completed within 4 working days.
- Quality of product, When an item is delivered and installed we expect all parts to be there and for the item to have no damage.
Contract 2 · EMERGENT CROWN CONTRACT OFFICE FURNISHINGS LIMITED, H Jenkinson & Company Limited
- Signed
- 19 Sept 2025
- Value
- ceiling above
- Period
- 20 Sept 2025 – 18 Sept 2027 · up to 18 Sept 2029 with extensions
- Status
- active
- Extensions
- UKRI may extend this Contract for a period of up to two 1-year extensions after the initial 2 years (2+1+1) by giving not less than 3 months' notice in writing to the Service Provider prior to the Expiry Date.
3 agreed KPIs: Health & Safety · Design response time · Quality of product
- Health & Safety, RAMS must be signed by the installers carrying out the works and all measures must be adhered to during the works.
- Design response time, • Acknowledgement on receipt of the request must be provided within 2 working days. The design should then be provided within 5 working days of receipt. • Communication with STFC following design changes are to take no longer than 1 working day (if extensive changes are required the communication must be via Teams/Zoom video call). • For minor changes the request must be completed within 2 working days. • For a whole new design, completed within 4 working days
- Quality of product, When an item is delivered and installed we expect all parts to be there and for the item to have no damage.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 12 at stage one | 6 | 0 | — |
Who bid
- wonEmergent Crown Contract Office Furnishings Limited · Yorkshire and the Humber + Emergent Crown Contract Office Furnishings Limited · Yorkshire and the Humber · consortium
- wonH Jenkinson & Company Ltd · North West England + H Jenkinson and Company Limited · North West England · consortium
- did not winAbbey Business Interiors · South West England
- did not winDAMS FURNITURE LIMITED · North West England
- did not winELEVATE WORKSPACES LTDSME · North West England
- did not winFLEXIFORM BUSINESS FURNITURE LIMITEDSME · Greater London
- did not winLeicester Office Furnishers LtdSME · East Midlands
- did not winWAGSTAFF BROS.,LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
10 commercial parties on the notice · 4 awarded- Abbey Business InteriorsBidder / tenderer
- DAMS FURNITURE LIMITEDBidder / tenderer
- ELEVATE WORKSPACES LTDBidder / tenderer
- Emergent Crown Contract Office Furnishings LimitedFramework contractor
- Emergent Crown Contract Office Furnishings LimitedFramework contractor
- FLEXIFORM BUSINESS FURNITURE LIMITEDBidder / tenderer
- H Jenkinson and Company LimitedFramework contractor
- H.JENKINSON & COMPANY LIMITEDFramework contractor
- Leicester Office Furnishers LtdBidder / tenderer
- WAGSTAFF BROS.,LIMITEDBidder / tenderer
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender