Find a TenderAwardedContract details notice

Published 15 Oct 2025, 15:33 BST

Official UK procurement notice

UKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out

Authority: WEST MIDLANDS GROWTH COMPANY LIMITED (Public body)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45)Business Services & Consultancy (79) Delivery: West Midlands (UKG3)

Published estimate£175,000total for 2 lots · £210,000 inc. VAT

Submissions closed 10 Nov 2025awarded 28 Nov 2025

Awarded to Coopers Marquees Limited, Over and Above Design Ltd2 awards

Contract term 6 moends 31 May 2026 · starts 15 Dec 2025

What is being bought2 lots · detail below

Published requirement description

UKREiiF is the UK’s real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment.

As the organiser for the West Midlands presence at UKREiiF 2026, West Midlands Growth Company have secured the space to erect a 200sqm pavilion to act as the West Midlands home during the three-day conference.

The purpose of this procurement process is to appoint a supplier or suppliers who can provide the temporary structure (pavilion) including installation and removal in addition to exhibition stand design and build services (including implementing and running AV) prior to and during the West Midlands’ attendance at UKREiiF 2026.

This procurement has been split into two lots.

Lot 1 – Temporary Structure Provision & Build

Lot 2 – Design & Fit Out of Interior Space

Suppliers may bid for either one, or both Lots.

CPV: Construction work for buildings relating to exhibitions · Exhibition stands · Interior design services · Pavilion construction work

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£175,000 together)

Lot #1Temporary Structure Provision & BuildAwarded 6 moPublished value£45,000

During UKREiiF, the West Midlands will require a 200sqm standalone pavilion structure to act as the West Midlands home during the 3-day UKREiiF conference. In addition, there is a requirement for a 5m rain canopy spanning the entire 20m front of the pavilion and 5m rain canopy spanning the 10m depth to one side of the structure.

Contract period: 15 Dec 2025 – 31 May 2026 (6 mo)Value: £45,000 exc. VAT · £54,000 inc. VAT

39154100 Exhibition stands 45212310 Construction work for buildings relating to exhibitions 45212600 Pavilion construction work 79932000 Interior design services

Lot #2Design & Fit Out of Interior SpaceAwarded 6 moPublished value£130,000

During UKREiiF, the West Midlands will have a 200sqm standalone pavilion which will be supplied by the supplier awarded Lot 1 of this procurement.

To increase interest in the West Midlands, a large focus will be placed on engaging existing and potential investors and media through an event programme consisting of panel discussions and presentations held inside the pavilion throughout the show. WMGC will curate and organise the events programme.

Contract period: 15 Dec 2025 – 31 May 2026 (6 mo)Value: £130,000 exc. VAT · £156,000 inc. VAT

39154100 Exhibition stands 45212310 Construction work for buildings relating to exhibitions 45212600 Pavilion construction work 79932000 Interior design services

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Oct 2025, 15:33 BST
Last source update: 23 Feb 2026, 11:42 GMT
Award evaluation window: Submission end – 25 Nov 2025
Authority reference: 2025-WMGC-0603
FTS notice number: 2025/S 000-065661
Latest notice: Contract details notice (UK7)
Classification (CPV): Construction work for buildings relating to exhibitionsExhibition standsInterior design servicesPavilion construction work
Delivery area: West Midlands (UKG3)
Official registry OCID: ocds-h6vhtk-05cd77 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/wmgrowth/aspx/Home ↗

Timeline

15 Oct 2025 → 23 Feb 2026 · 7 dates

Tender notice published373 days ago
15 Oct 2025, 15:33 BST
Submission deadline347 days ago
10 Nov 2025, 12:00 GMT
Award decision expected by332 days ago
25 Nov 2025, 23:59 GMT
Assessment summaries sent330 days ago
28 Nov 2025
Standstill ends317 days ago
10 Dec 2025, 23:59 GMT
Contract starts313 days ago
15 Dec 2025
Latest notice published242 days ago
23 Feb 2026, 11:42 GMT

Notice history

5 events · 3 releases on Find a Tender · since 15 Oct 2025

Tender notice published
15 Oct 2025, 15:33 BST
UK4
Contract award notice published
28 Nov 2025, 12:08 GMT
UK6
Status changed to complete
28 Nov 2025, 12:08 GMT
Contract signature expected
11 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
23 Feb 2026, 11:42 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £159,4812 awards exc. VAT

Bids received 1918 from SMEs

Contracts signed 2latest 5 Jan 2026

Awarded to	Value	Date	Status
Lot 1 · Temporary Structure Provision & Build1 award
Coopers Marquees LimitedSMEUKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 1 Temporary Structure Provision & Build15 Dec 2025 – 31 May 2026	£29,661	28 Nov 2025	Awarded
Lot 2 · Design & Fit Out of Interior Space1 award
Over and Above Design LtdSMEUKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 2 Design & Fit Out of Interior Space15 Dec 2025 – 31 May 2026	£129,820	28 Nov 2025	Awarded

Contracts

UKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 1 Temporary Structure Provision & Build · Coopers Marquees LimitedSME
Signed
5 Jan 2026
Value
£29,661
Period
5 Jan 2026 – 31 May 2026
Status
active
1 agreed KPI: NA
- NA
UKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 2 Design & Fit Out of Interior Space · Over and Above Design LtdSME
Signed
5 Jan 2026
Value
£129,820
Period
5 Jan 2026 – 31 May 2026
Status
active
1 agreed KPI: N/A
- N/A

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Temporary Structure Provision & Build	10final-stage tenders	9	0	—
2 · Design & Fit Out of Interior Space	9final-stage tenders	9	0	—

Contracting authority & participating public bodies

WEST MIDLANDS GROWTH COMPANY LIMITED

Contracting authorityPublic undertaking GB-COH: 01631329 11th Floor The Colmore Building, Birmingham, West Midlands, B4 6ATContact email

Bidders & participating suppliers

3 commercial parties on the notice

Coopers Marquees LTDAwarded supplierGB-COH: 04290990 Bolton Lane, York, Yorkshire & Humber, YO41 5NXContact email, phone
Coopers Marquees LimitedAwarded supplierGB-PPON: PTXR-4796-HDDM Willow Farm, Wilberfoss, Yorkshire & Humber, YO41 5NXContact email
Over and Above Design LtdAwarded supplierGB-PPON: PRNT-8686-JVNR 26-27 Upper Pembroke Street, Dublin, IE, D02 X361, IEContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 11:42 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 11:42 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Nov 2025, 12:08 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Nov 2025, 12:08 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Oct 2025, 15:33 BST