Find a TenderAwarded
Published 11 Apr 2022, 11:15 BST

Official UK procurement notice

UKHSA - Global - Professional Services and Logistics in Zambia

Official notice

Authority: Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency (Central government)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£550,000≈ £314k / year
Submissions closed 9 May 2022awarded 21 Mar 2024
Awarded to Memorable Journeys Zambia2 awards
Contract term 1 yr 9 moends 31 Mar 2025 · extension options published · starts 1 Jul 2022

What is being bought

Published requirement description

The DHSC funded and UKHSA-led International Health Regulations (IHR) strengthening project<br/>aims to enhance global health security by strengthening the capability and capacity of public<br/>health institutions in Africa and Asia to comply with the WHO IHR (2005) and prevent, detect<br/>and response to public health threats such as COVID.

CPV: Event services · Travel management services

The lotProcurement structure

single lot · value published
Lot #1The Authority entered into a contract with Memorable Journeys commencing 01/07/2022…AwardedRenewal 1 yr 9 moPublished value£550,000

The Authority entered into a contract with Memorable Journeys commencing 01/07/2022 for services in Zambia following an Open Competition. The contract provided two extensions of twelve months each, the first of which to 31/03/2024 was exercised with the application of Regulation 72(1)(e).

A Contact Modification (CM) has now been executed in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The CM is to exercise the second twelve month extension of the contract term to 31/03/2025 and to increase in the maximum contract value by £275,000 excl. VAT (£330,000 incl. VAT).

Contract period: 1 Jul 2022 – 31 Mar 2025 (1 yr 9 mo)
Delivery listed: UK, London, Zambia (ZM) · London
Extensions: The Contract will be from 1st July 2022 and will initially terminate on 31st March 2023. However, there will be an option for two extensions of twelve months each and the extended contract will terminate on the 31st of March 2025. · Initial period to 31st March 2023, followed by two possible extensions each of twelve months. Contract end date will be no later than the 31st March 2025.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
Conditions of participation1
  • Suitability

    You must be able to deliver the services in-theatre in Zambia.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Apr 2022, 11:15 BST
Last source update
9 Apr 2024, 16:26 BST
Award evaluation window
11 May 2022 – …
Authority reference
C80883
FTS notice number
2024/S 000-011526
Classification (CPV)
Event servicesTravel management services
Delivery area
UKLondon (UKI32)Zambia (ZM)
Official registry OCID
ocds-h6vhtk-032c10 Find a Tender

Publisher note: Planning of a procurement process is in progress and is expected to lead to the publication of a Contract Notice in Find a Tender Service and Contracts Finder during H1 FY 2024/2025 advertising an Invitation to Tender opportunity for the delivery of a new contract for services in Zambia commencing 01/04/25.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Tender documents are also served through a separate tool: http://health.atamis.co.uk ↗

Submission deadline
9 May 2022
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 May 2022 → 9 Apr 2024 · 5 dates
  1. Submission deadline
    9 May 2022
  2. Bids opened
    11 May 2022, 12:00 BST
  3. Contract starts
    1 Jul 2022, 00:00 BST
  4. Bids must remain valid until
    1 Jul 2022, 23:59 BST
  5. Notice published
    9 Apr 2024, 16:26 BST

Notice history

2 events · 3 releases on Find a Tender · since 10 Mar 2023
  1. Status changed to complete
    10 Mar 2023, 19:04 GMT
  2. Buyer details updated
    9 Apr 2024, 16:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £114,749,4001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 5
Contracts signed 2latest 21 Mar 2024
Awarded toValueDateStatus
Memorable Journeys ZambiaSME——Awarded
Memorable Journeys ZambiaSME£114,749,400 †ten times the procedure’s published value or more · possibly a unit error, check the notice—Awarded

Contracts

  • UKHSA - Global - Professional Services and Logistics in Zambia · Memorable Journeys ZambiaSME

    Signed
    21 Mar 2024
    Value
    £114,749,400
    Period
    … – 31 Mar 2025
    Status
    active
    • Change The Authority entered into a contract with Memorable Journeys commencing 01/07/2022 for services in Zambia following an Open Competition. The contract provided two extensions of twelve months each, the first of which to 31/03/2024 was exercised with the application of Regulation 72(1)(e). A Contact Modification (CM) has now been executed in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The CM is to exercise the second twelve month extension of the contract term to 31/03/2025 and to increase in the maximum contract value by £275,000 excl. VAT (£330,000 incl. VAT). Regulation 72(1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:- (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor- A contract value uplift is required due to additional use of the services by The Authority than was originally foreseen and procured. (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or The Authority is in the midst of an International Health Regulation (IHR) Project and continued service delivery is essential to enable the objectives of the project to be met without disruption. A change of contractor would create economic and technical difficulties as the deliverables are integral to the Authority's IHR service delivery within the host country (Zambia); (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, A change in contractor mid-project and a transition to an alternative provider would be both costly and result in significant inconvenience to the Authority's global health operations in Zambia potentially rendering them unable to meet the objectives of the IHR Project. provided that any increase in price does not exceed 50% of the value of the original contract; With an original total contract value of £550,000 excl. VAT (£660,000 incl. VAT), the £275,000 excl. VAT (£330,000 incl. VAT) modification amounts to 50% of the original contract value., Need for additional works, services or supplies by the original contractor/concessionaire: A Contact Modification (CM) has been executed accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015 to exercise the optional extension and to uplift the contract value to enable continuation of the service deliverables to the conclusion of the current IHR project.
  • Contract 007146-2023-1 · Memorable Journeys ZambiaSME

    Signed
    16 Jun 2022
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Authority entered into a contract with Memorable Journeys commencing 01/07/2022…5bids · 5 electronic · 5 from abroad——£150,000 – £550,000
Whole notice———£150,000 – £550,000

Contracting authority & participating public bodies

2 public bodies on the notice

Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsHealth Nobel House, 17 Smith Square, London, London, SW1P 3JRContact name, email Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.