Find a TenderAwarded without competitionContract details notice

Published 23 Jan 2026, 09:14 GMT

Official UK procurement notice

UKG TELESTAFF CLOUD (SaaS)

Official notice

Authority: West Midlands Fire and Rescue Authority (Police & fire)

Direct award

Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG3)

Awarded value£187,168published award · exc. VAT

Awarded 20 Jan 2026no call for competition

Awarded to Kronos Systems Ltd

What is being bought

Published requirement description

This notice is to notify the market of an award of contract to UKG Techology Ltd for UKG Telestaff Cloud, an automated scheduling system to manage shift scheduling and provide notifications of shift availability to Firefighters.

The Authority implemented UKG Telestaff in 2023 and now has a requirement to renew the contract.

The contract is for a 3 year period commencing 20 February 2026.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: West Midlands

48450000 Time accounting or human resources software package

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Jan 2026, 09:14 GMT
Last source update: 19 Feb 2026, 17:26 GMT
Authority reference: C5934
FTS notice number: 2026/S 000-015458
Latest notice: Contract details notice (UK7)
Delivery area: West Midlands (UKG3)
Official registry OCID: ocds-h6vhtk-060ce8 Find a Tender

Why no open competition: Additional Repeat Extension Partial Replacement
Published justification: The Authority implemented UKG's Time & Attendance SaaS including Telestaff Cloud in 2023.
This contract is a renewal of the 2023 contract and
(a)a change in supplier would result in the Authority receiving services that are different from, or incompatible with, the existing services and
(b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.

How it was run

Official notice

Submission deadline: —

Timeline

3 Feb 2026 → 19 Feb 2026 · 2 dates

Standstill ends260 days ago
3 Feb 2026, 23:59 GMT
Notice published245 days ago
19 Feb 2026, 17:26 GMT

Notice history

4 events · 3 releases on Find a Tender · since 23 Jan 2026

Transparency notice published
23 Jan 2026, 09:14 GMT
UK5
Contract award notice published
23 Jan 2026, 10:09 GMT
UK6
Contract signature expected
4 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
19 Feb 2026, 17:26 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £187,1681 award exc. VAT

Contracts signed 1latest 10 Feb 2026

Awarded to	Value	Date	Status
Kronos Systems LtdUKG TELESTAFF CLOUD20 Feb 2026 – 19 Feb 2029	£187,168	20 Jan 2026	Awarded

Contracts

UKG TELESTAFF CLOUD (SaaS) · Kronos Systems Ltd
Signed
10 Feb 2026
Value
£187,168
Period
20 Feb 2026 – 19 Feb 2029
Status
active
No agreed KPIs: The total contract value is below the requirement for setting and reporting key performance indicators.

Contracting authority & participating public bodies

West Midlands Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PPTP-2948-MYQP Fire Service Headquarters, 99 Vauxhall Road, Birmingham, West Midlands, B7 4HWContact email

Bidders & participating suppliers

1 commercial party on the notice

UKG TECHNOLOGY LIMITEDAwarded supplierGB-COH: 02528089 THE CAPITOL BUILDING, 2ND FLOOR SOUTH WING, BRACKNELL, South East, RG12 8FZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender19 Feb 2026, 17:26 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender23 Jan 2026, 10:09 GMT
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender23 Jan 2026, 09:14 GMT