Official UK procurement notice
UKAEA JET Decommissioning & Repurposing Waste Data System
Authority: UK Atomic Energy Authority (Central government)
What is being bought
Published requirement descriptionThe United Kingdom Atomic Energy Authority (UKAEA) are undertaking the JET Decommissioning and Repurposing (JDR) programme, a multi-year programme in which the Joint European Torus (JET) fusion system will be decommissioned and key infrastructure is repurposed for further use. The JET tokamak, and the associated supporting systems, power supplies, diagnostic systems, and buildings represent a significant infrastructure for the JDR programme to handle. Due to the operation of a fusion system some materials require specialist management as either radioactive or chemically hazardous material. A key criteria for managing these materials is the storage of relevant information and the tracking of material. UKAEA are seeking a digital solution to aid with this information storage and tracking in the form of a material inventory system. Since the materials concerned will mostly be wastes, this is hence referred to as a ‘Waste Data System’ or ‘Waste Inventory System’ as is commonplace within the nuclear sector. UKAEA is a public body tasked with progressing fusion research and is hence free from excessive security considerations which often accompany sensitive nuclear materials associated with nuclear fission. UKAEA is seeking a design, build, host, and support contract for this system. It is expected that the design / build phase of the project is expected to consist of an initial period (~12 months), followed by a prolonged hosting and support functionality for an extended period. It is expected that this will be a combined period of up to 5 years. Please note the submission deadline for Stage 1 is 18/07/2025.
- How the procedure runs: This procurement process is being undertaken using the Competitive Flexible Procedure under the Procurement Act 2023. This tender is being run as a two-stage process in order to down select to the preferred bidder. Bidders are required to submit their Procurement Specific Questionnaire (PSQ) and tender response by the deadline of 18th July 2025. UKAEA will first assess the PSQ that is submitted for this contract. A bidder must meet all the requirements set out in the PSQ (also known as the Conditions of Participation). Stage 1 - Bidders who meet the PSQ requirements will have their tender submission evaluated by the tender evaluation panel for this contract. UKAEA will shortlist the top three bidders to demonstrate their system. Stage 2 - This stage will include an invitation for shortlisted bidders to demonstrate their system and outline any plans to meet the full requirements of the contract. This stage will be scored, and the score will be added to the bidder’s Stage 1 tender score. The combined score will contribute to the final tender evaluation for this contract. The Bidder with the highest score will be awarded the contract.
CPV: Database and operating software development services · Database and operating software package · Database software development services · Database-management system · Industry specific software development services · Programming services of systems and user software
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 55%
- Demonstration: 20%
- Price: 25%
Published award criteria (3)
- Quality: Refer to Appendix 8
- Price: Refer to Appendix 8
- Demonstration: Refer to Appendix 8
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jun 2025, 18:16 BST
- Last source update
- 25 Sept 2025, 16:00 BST
- Award evaluation window
- Submission end – 19 Aug 2025
- Authority reference
T/JA193/24- FTS notice number
2025/S 000-034530- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055213Find a Tender- Contract terms summary
Please refer to Appendix 11 of the tender pack.
- How it runs
This procurement process is being undertaken using the Competitive Flexible Procedure under the Procurement Act 2023. This tender is being run as a two-stage process in order to down select to the preferred bidder. Bidders are required to submit their Procurement Specific Questionnaire (PSQ) and tender response by the deadline of 18th July 2025. UKAEA will first assess the PSQ that is submitted for this contract. A bidder must meet all the requirements set out in the PSQ (also known as the Conditions of Participation). Stage 1 - Bidders who meet the PSQ requirements will have their tender submission evaluated by the tender evaluation panel for this contract. UKAEA will shortlist the top three bidders to demonstrate their system. Stage 2 - This stage will include an invitation for shortlisted bidders to demonstrate their system and outline any plans to meet the full requirements of the contract. This stage will be scored, and the score will be added to the bidder’s Stage 1 tender score. The combined score will contribute to the final tender evaluation for this contract. The Bidder with the highest score will be awarded the contract.
How it was run
Official notice- Submission deadline
- 11 Aug 2025, 12:00 BST
- Clarification deadline
- 11 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Jun 2025 → 6 Oct 2025 · 8 dates- Tender notice published23 Jun 2025, 18:16 BST
- Clarification questions by11 Jul 2025, 17:00 BST
- Submission deadline11 Aug 2025, 12:00 BST
- Award decision expected by19 Aug 2025, 00:59 BST
- Contract starts1 Sept 2025
- Assessment summaries sent392 days ago24 Sept 2025
- Latest notice published391 days ago25 Sept 2025, 16:00 BST
- Standstill ends380 days ago6 Oct 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 23 Jun 2025- Tender notice published23 Jun 2025, 18:16 BSTUK4
- Contract award notice published25 Sept 2025, 16:00 BSTUK6
- Status changed to complete25 Sept 2025, 16:00 BST
- Contract signature expected11 Oct 2025, 00:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cyclife UK31 Oct 2025 – 1 Apr 2026 · up to 31 Dec 2030Extensions: Initial Term (Initial development of system to stable release – break clause at end of 25/26 FY) Up to 15 months from contract start Extension: Support and maintenance One year Additional extension: Support and maintenance 3 years | £381,339 | 24 Sept 2025standstill to 6 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Cyclife UK LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender