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Published 15 Aug 2025, 09:43 BST

Official UK procurement notice

UK REiif Event Planning and Management

Official notice

Authority: East Midlands Combined County Authority (Public body)·On behalf of: Nottinghamshire County Council

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: East Midlands (UKF1)
Published estimate£156,000£156,000 inc. VAT · 1 value update0.1% below published estimate
Submissions closed 18 Nov 2025awarded 1 Apr 2026
Awarded to PERISCOPE LIVE LIMITED
Contract term 5 moends 31 May 2026 · starts 1 Jan 2026

What is being bought

Published requirement description

UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment.

The 2026 event is due to be held at Location: Royal Armouries Museum and New Dock, Leeds City Centre between May 19-21 2026.

To ensure a high-quality, coherent, and impactful presence at UKREiiF 2026, EMCCA have appointed a single supplier to design, deliver and manage all aspects of the East Midlands pavilion including:

  • Develop and deliver all pavilion design, branding and furnishing
  • Construct the pavilion interior and manage all technical/AV elements
  • Coordinate with EMCCA and partners on digital, print, and physical assets
  • Manage install, live event support including AV, and breakdown logistics
  • Attend weekly EMCCA calls and fortnightly partner calls from the Jan 2026 onwards.

CPV: Exhibition, fair and congress organisation services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 moSMEPublished value£156,000
Contract period: 1 Jan 2026 – 31 May 2026 (5 mo)Value: £156,000 exc. VAT · £156,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
79950000 Exhibition, fair and congress organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 60% Quality 40% Price 20% Presentation

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Aug 2025, 09:43 BST
Last source update
16 Apr 2026, 11:43 BST
Authority reference
DN787147
FTS notice number
2025/S 000-067769
Latest notice
Contract details notice (UK7)
Classification (CPV)
Exhibition, fair and congress organisation services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-05888f Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
18 Nov 2025, 12:00 GMT
Clarification deadline
5 Nov 2025, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

15 Aug 2025 → 16 Apr 2026 · 7 dates
  1. Planning notice published
    15 Aug 2025, 09:43 BST
  2. Next notice expected
    8 Sept 2025, 23:59 BST
  3. Tender notice published364 days ago
    23 Oct 2025, 12:10 BST
  4. Clarification questions by350 days ago
    5 Nov 2025, 23:59 GMT
  5. Submission deadline338 days ago
    18 Nov 2025, 12:00 GMT
  6. Contract starts294 days ago
    1 Jan 2026
  7. Latest notice published189 days ago
    16 Apr 2026, 11:43 BST

Notice history

7 events · 3 releases on Find a Tender · since 15 Aug 2025
  1. Planned procurement notice published
    15 Aug 2025, 09:43 BST
    UK3
  2. Tender notice published
    23 Oct 2025, 12:10 BST
    UK4
  3. Published value updated
    23 Oct 2025, 12:10 BST
  4. Status changed to active
    23 Oct 2025, 12:10 BST
  5. Deadline moved to 18 Nov 2025, 12:00 GMT
    23 Oct 2025, 12:10 BST
    +25 days · was 24 Oct 2025, 12:00 BST
  6. Contract details notice published
    16 Apr 2026, 11:43 BST
    UK7
  7. Status changed to complete
    16 Apr 2026, 11:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £129,8411 contract exc. VAT
Contracts signed 1latest 1 Apr 2026
Awarded toValueDateStatus
PERISCOPE LIVE LIMITEDSME£129,841 †—Awarded

Contracts

  • DN787147 UK REiif Event Planning and Management · PERISCOPE LIVE LIMITEDSME

    Signed
    1 Apr 2026
    Value
    £129,841
    Period
    1 Apr 2026 – 31 May 2026
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

East Midlands Combined County Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PZXR-6887-DRNP Northern Gateway Enterprise Centre, Chesterfield, East Midlands, S40 1UTContact email

Other public bodies

  • Nottinghamshire County CouncilProcess contact pointProcuring entityProcurement conducted on behalf of EMCCAGB-PPON: PBCV-5152-BXBP Nottingham, East MidlandsContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PERISCOPE LIVE LIMITEDAwarded supplierGB-COH: 07928904GB-PPON: PVXQ-6555-NQYH The Old Boatyard, South March, Daventry, East Midlands, NN11 4PHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender