Find a TenderAwardedContract details notice
Published 16 Sept 2025, 16:05 BST

Official UK procurement notice

UK Authorised Microsoft CSP Indirect Provider with Added Value Services

Official notice

Authority: Kent County Council (Local council)

ServicesOpen procedureAbove threshold
Published estimate£7,000,000≈ £2.3m / year · £7,000,000 inc. VAT
Submissions closed 19 Oct 2025awarded 3 Nov 2025
Awarded to Arrow ECS Limited
Contract term 3 yrsends 2 Feb 2029 · up to 2 Feb 2031 with extensions · starts 3 Feb 2026

What is being bought

Published requirement description

Cantium Business Solutions Ltd, and its trading brands (Cantium), is a Local Authority Trading Company (LATCo) delivering ICT managed services that is ultimately owned by Kent County Council (KCC) and is part of the Commercial Services Group (CSG). Cantium, and its trading brands, provides ICT Managed Services to its customers across the UK within the Education, Local Authority, and the Private sector. As a LATCo, we are proud of our Public Sector heritage, which has given us a foundation in business delivery and infrastructure insight. This uniquely enables us to drive innovation and progressive practices to deliver the best value for our clients.

Cantium supports its customers by offering advice and guidance on the use of Information Technology to maximise the business benefits of current systems and support the delivery of new products and services.

Cantium is looking to partner as a reseller with an Authorised UK Microsoft CSP Indirect Provider to act as the licence provider for Microsoft products for resale to its customers.

This Agreement shall commence on 3rd February 2026 and shall continue in force for up to 36 months unless terminated in accordance with the partner contractual conditions or extended in accordance with clause 2.6.

The buyer has the right to request up to two x 12-month extensions to this contract, providing the supplier with a minimum notice of 30 days prior to the contract end date. Therefore, the maximum possible contract length will be 60 months.

Any contractual offer made will be against a zero-value agreement as any sales will be based on best value for our customers. However, the total contract value over the 60 month period is estimated at circa £7 million inclusive of VAT.

All bidders are to confirm alignment with the principles of Cantium’s Supply Chain Charter.

Further background and technical information can be found within the Invitation to Tender (ITT) documentation.

CPV: Information technology services · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£7,000,000
Contract period: 3 Feb 2026 – 2 Feb 2029 (3 yrs) · up to 2 Feb 2031 with extensionsValue: £7,000,000 exc. VAT · £7,000,000 inc. VAT
Delivery: UK
Extensions: Optional 2 x 12 month contract extensions
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the ITT documentation.

    Any award will be subject to validation of Legal and Financial capacity.

  • Technical & professional ability

    Please refer to the ITT documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (4)
  • Mandatory (Non-Technical) Requirements: 10%
  • General Requirement: 10%
  • Value-Added Services: 35%
  • Technical Specification including Price Books: 45%
Published award criteria (4)
  • Mandatory (Non-Technical) Requirements
  • Technical Specification including Price Books: includes pricing
  • General Requirement
  • Value-Added Services
Conditions of participation2
  • Economic & financial standing

    Please refer to the ITT documentation.

    Any award will be subject to validation of Legal and Financial capacity.

  • Technical & professional ability

    Please refer to the ITT documentation.

What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 16:05 BST
Last source update
18 Jun 2026, 15:20 BST
Award evaluation window
Submission end – 10 Nov 2025
Authority reference
979697443
FTS notice number
2025/S 000-057051
Latest notice
Contract details notice (UK7)
Classification (CPV)
Information technology servicesSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-059b8e Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
19 Oct 2025, 17:00 BST
Clarification deadline
12 Oct 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please submit your response via the eDelta Portal, following the instructions within the ITT documentation.

csg.delta-esourcing.com/respond/2U5ZP54V3W ↗

eDelta Portal Supplier Registration: www.delta-esourcing.com/delta/signup.html ↗

Timeline

16 Sept 2025 → 18 Jun 2026 · 8 dates
  1. Tender notice published
    16 Sept 2025, 16:05 BST
  2. Clarification questions by375 days ago
    12 Oct 2025, 17:00 BST
  3. Submission deadline368 days ago
    19 Oct 2025, 17:00 BST
  4. Assessment summaries sent353 days ago
    3 Nov 2025
  5. Award decision expected by345 days ago
    10 Nov 2025, 23:59 GMT
  6. Standstill ends327 days ago
    28 Nov 2025, 23:59 GMT
  7. Contract starts261 days ago
    3 Feb 2026
  8. Latest notice published126 days ago
    18 Jun 2026, 15:20 BST

Notice history

6 events · 4 releases on Find a Tender · since 16 Sept 2025
  1. Tender notice published
    16 Sept 2025, 16:05 BST
    UK4
  2. Contract award notice published
    19 Nov 2025, 16:05 GMT
    UK6
  3. Status changed to complete
    19 Nov 2025, 16:05 GMT
  4. Contract signature expected
    5 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    26 Feb 2026, 14:49 GMT
    UK7
  6. Contract details notice published
    18 Jun 2026, 15:20 BST
    UK7
Routine re-releases (4)
  • 2025-09: 1 release · 16 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £7,000,0001 award inc. VAT; no net value published
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 5 Dec 2025
Awarded toValueDateStatus
Arrow ECS Limited3 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2031Extensions: Optional 2 x 12 month contract extensions£7,000,000 inc. VAT3 Nov 2025Awarded

Contracts

  • Contract 1 · Arrow ECS Limited

    Signed
    5 Dec 2025
    Value
    £7,000,000 inc. VAT
    Period
    3 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2031 with extensions
    Status
    active
    Extensions
    Optional 2 x 12 month contract extensions
    • Change Redacted copy of the contract agreement included.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 2 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Cantium Business Solutions Limited

Contracting authorityPublic undertaking GB-PPON: PYCX-4938-CCHM 1 Abbey Wood Road, Kings Hill, West Malling, South East, ME19 4YTContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDFCommercially redacted Mid-Tier Award Form added

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender