UHB PAS Migration Partner

{
  "id": "004574-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-02-11T14:12:51Z",
  "ocid": "ocds-h6vhtk-04ddc2",
  "buyer": {
    "id": "GB-FTS-154",
    "name": "University Hospitals Birmingham NHS Foundation Trust"
  },
  "tender": {
    "id": "ocds-h6vhtk-04ddc2",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Requirement is for a Data Migration Partner to support the data migration from the current PAS to the new PAS. <br/>•\tThe data migration partner must evidence experience of facilitation data migration for PAS Replacement projects at large Acute NHS Trusts<br/>The data migration partner must meet the following requirements at each of the project stages:<br/>•\tAt Project Initiation: <br/>o\tto support the development of the definition of the project<br/>o\tagreeing project plan<br/>o\tidentify and confirm quantity and allocation of resources <br/>o\tConfirmation of escalation methodology and routes<br/>o\tDevelopment of reporting metrics and tools<br/>•\tAt Discovery Phase: <br/>o\tSupport and facilitate a series of workshops to align DM strategy, extraction routines, MPI merging rules, minimum data load (how far back are we going to go)? <br/>•\tAt Analysis and Design Phase:<br/>o\tSupport and facilitate the implementation, configuration and testing of proposed data migration from source system (current PAS) and transformation model<br/>•\tAt Data Loading Phase:<br/>o\tSupport and facilitate the approach and methodology for import data from existing system with minimal transformation. <br/>•\tData Quality Review Phase:<br/>o\tSupport and facilitate the approach and methodology for the review of legacy system Data Quality, to inform any additional transformation rules required for migration, for example, RTT data integrity<br/><br/>•\tData Mapping and Transformation Phase:<br/>o\tSupport and facilitate the approach and methodology for the implementation, configuration and testing of the target system(the new PAS)<br/>o\tEnsure that all data migration routes and transformations are auditable to support validation and reconciliation<br/>o\tEnsure that Code mappings are coded data items<br/>o\tEnsure that the Data quality tool is refreshed and reviewed weekly<br/><br/>•\tTrial Load and Go Live Phase: <br/>o\tSupport and facilitate the approach and methodology for trial loads into the new PAS, Validation of trial loads to ensure data integrity<br/>o\tSupport and facilitate the approach and methodology for Full Dress Rehearsal (FDR)<br/>o\tSupport and assist with full Go Live.<br/><br/>•\tData Archive Phase: <br/>o\tSupport and facilitate the requirements to support a data archiving solution which provides a provision of an in-context link in the new PAS<br/><br/>Interested vendors should submit a detailed proposal outlining the following:<br/>o\tFunctional capabilities aligned with the aforementioned requirements.<br/>o\tImplementation plan and timeline.<br/>o\tData security measures.<br/>o\tPricing structure, licensing model."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "University Hospitals Birmingham NHS Foundation Trust,<br/>Mindelsohn Way,<br/>B15 2WB"
        },
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          }
        ]
      }
    ],
    "title": "UHB PAS Migration Partner",
    "status": "planned",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital Trusts in England and the West Midlands, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and various Community Services. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible.<br/>As an NHS organisation, UHB will see and treat more than 2.2 million people every year across our sites UHB currently employs over 20,000 members of staff and we are in the process of procuring a new patient administration system (PAS). To support this programme we will need to undertake a massive data migration.",
    "communication": {
      "atypicalToolUrl": "https://health-family.force.com/s/Welcome",
      "futureNoticeDate": "2025-02-10T00:00:00Z"
    },
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-154",
      "name": "University Hospitals Birmingham NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG3",
        "locality": "Birmingham",
        "postalCode": "B15 2WB",
        "countryName": "United Kingdom",
        "streetAddress": "Mindelsohn Way"
      },
      "details": {
        "url": "https://www.uhb.nhs.uk/",
        "buyerProfile": "https://www.uhb.nhs.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "University Hospitals Birmingham NHS Foundation Trust"
      },
      "contactPoint": {
        "name": "Andrew Gough",
        "email": "andrew.gough2@uhb.nhs.uk"
      }
    }
  ],
  "language": "en",
  "description": "Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 14:00 on Thursday 6th March 2025 <br/><br/>https://health-family.force.com/s/Welcome <br/><br/>Please search for C338151",
  "initiationType": "tender"
}