Find a TenderAwarded
Published 14 Dec 2023, 15:57 GMT

Official UK procurement notice

Two Year Bulk Uplift and Bin Collection Services Contract

Official notice

Authority: Paisley Housing Association Ltd (Housing)

ServicesOpen procedureSME suitable
Published estimate£504,000≈ £252k / year3.6% above published estimate
Submissions closed 25 Jan 2024awarded 1 Apr 2024
Awarded to Caledonian Maintenance Services Ltd
Contract term 2 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

The Contract applies to houses and flatted properties belonging to Paisley Housing Association within Foxbar, Glenburn, South, Town Centre & West End areas of Paisley. (Refer Tender Document 4 for further information). The Contract term will be for an initial two year period with optional annual 1 year + 1Year + 1 Year extensions up to a maximum contract during of five years overall.

The decision to award the contract extensions will be at the discretion of Paisley Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Paisley Housing Association may extend the Contract to additional locations throughout Foxbar, Glenburn, South, Town Centre & West End areas of Paisley to take account of any changes to requirements or new stock acquired during the Contract.

  • Recurrence: 2025 at the earliest

CPV: Household-refuse collection services · Household-refuse disposal services · Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Refuse collection services · Refuse disposal and treatment

The lotProcurement structure

single lot · value published
Lot #1Single stage tendering (all bidders may submit a tender) in accordance with Regulation…AwardedRenewal 2 yrsPublished value£504,000

Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

SPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part

III) for each subcontractor.

Contract period: 1 Apr 2024 – 31 Mar 2026 (2 yrs)
Delivery: Scotland · Paisley, Renfrewshire
Extensions: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 100800 GBP (excluding VAT) per annum.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation2
  • Economic & financial standing

    Please refer to these statements when completing Section 4B of the SPD (Scotland) Document v.1.3_0;

    Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 201600 GBP for the last two years.

    Question4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 201600 GBP for the last two years.

    Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date

    which they were set up or started trading.

    Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of

    any subsequently awarded contract, the types and levels of insurances indicated below:

    Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP

  • Technical & professional ability

    4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the

    services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.

    4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.

    4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver

    the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    Minimum level(s) of standards required:

    SPD Scotland, Part C Technical and Professional Ability - Bidders responses to Part C of the SPD will be limited to a maximum of fifteen

    A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English

    using Arial 11 font

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2025 at the earliest
First published
14 Dec 2023, 15:57 GMT
Last source update
25 Apr 2024, 14:56 BST
Award evaluation window
25 Jan 2024 – …
FTS notice number
2024/S 000-013469
Classification (CPV)
Household-refuse collection servicesHousehold-refuse disposal servicesNon-hazardous refuse and waste treatment and disposal servicesRefuse and waste related servicesRefuse collection servicesRefuse disposal and treatment
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-0425b8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Tender Document 1 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum

acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Paisley Housing

Association.

Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may

lead to the termination of the successful Bidder's Contract.

Publisher note: (SC Ref:764896)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗

Submission deadline
25 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
25 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Jan 2024 → 25 Apr 2024 · 5 dates
  1. Submission deadline
    25 Jan 2024, 12:00 GMT
  2. Bids opened
    25 Jan 2024, 12:00 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Bids must remain valid until
    24 Apr 2024, 23:59 BST
  5. Notice published
    25 Apr 2024, 14:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Apr 2024, 14:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £521,9261 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 1 Apr 2024
Awarded toValueDateStatus
Caledonian Maintenance Services LtdSME£521,926 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

Paisley Housing Association

Contracting authorityHousingRegistered Social LandlordHousing and community amenities Assurance House, 2 Lawn Street, Paisley, Scotland, PA1 1HAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Paisley Sheriff Court and Justice of the Peace CourtReview body Paisley
Process and specification contact points (1)

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.