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Published 6 Dec 2024, 10:26 GMT

Official UK procurement notice

Trydan Community and Stakeholder Engagement Support

Official notice

Authority: Trydan Gwyrdd Cymru (Public body)

4 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL)
Published estimate£990,000total for 4 lots
Submissions closed 3 Mar 2025awarded 11 Apr 2025
Awarded to CADNO COMMUNICATIONS LIMITED +2 more4 awards

What is being bought4 lots · detail below

Published requirement description

Trydan wishes to appoint providers that will support Trydan on community and stakeholder engagement across the development of approximately five large-scale onshore wind energy projects (as more particularly described in the Specification).

The Procurement is split into four lots.

LOT 1: contract covering 1 project located in Carmarthenshire.

LOT 2: contract covering 1 project located in Denbighshire / Conwy.

LOT 3: contract covering 1 project located in Rhondda Cynon Taf.

LOT 4: contract covering 2 projects located in Neath Port Talbot.

The maximum estimated value of the Contracts for the initial three year period including all the Required and Optional Activities is:

Lot 1 - 240,000 GBP (excluding VAT)

Lot 2 - 240,000 GBP (excluding VAT)

Lot 3- 240,000 GBP (excluding VAT)

Lot 4 - 270,000 GBP (excluding VAT)

Total being 990,000 GBP

The contract values specified in this notice are the maximum contract values for the initial three year period for all Required and Optional Activities as described in the Specification issued with the ITT. Trydan reserves the right to extend the one or more of the contracts by an additional year and increase the overall contract values proportionately and in line with the terms of the Contract.

CPV: Advertising and marketing services · Marketing services · Public relations services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£990,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Community and Stakeholder Engagement Support Carmarthenshire Local AuthorityAwardedRenewalPublished value£240,000

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.

This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.

It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.

It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.

As a major infrastructure project, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .

You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.

Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.

Delivery: Wales · Carmarthenshire
Extensions: Potentially extension of one year after the original termVariant bids: not allowed
79340000 Advertising and marketing services79342000 Marketing services79416000 Public relations services
Lot #2Community and Stakeholder Engagement Support Denbighshire/Conwy Local AuthorityAwardedRenewalPublished value£240,000

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and

communication.

This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.

It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.

It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages

of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and

manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation

events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.

As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .

You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.

Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between

local and national interests

Delivery: Wales · Denbighshire/ Conwy Local Authority
Extensions: Potential one year extension after original termVariant bids: not allowed
79340000 Advertising and marketing services79342000 Marketing services79416000 Public relations services
Lot #3Community and Stakeholder Engagement Support Rhondda Cynon Taf Local AuthorityAwardedRenewalPublished value£240,000

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.

This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.

It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.

It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.

As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .

You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.

Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between

local and national interests.

Delivery: Wales · Rhondda Cynon Taf Local Authority
Extensions: Potential one year extension after original termVariant bids: not allowed
79340000 Advertising and marketing services79342000 Marketing services79416000 Public relations services
Lot #4Community and Stakeholder Engagement Support Neath Port Talbot Local AuthorityAwardedRenewalPublished value£270,000

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.

This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.

It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.

It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.

As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .

You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.

Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between

local and national interests.

Delivery: Wales · Neath Port Talbot
Extensions: Potential one year extension after original termVariant bids: not allowed
79340000 Advertising and marketing services79342000 Marketing services79416000 Public relations services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical Submission: 70%
  • price: 30%
Published award criteria (2)
  • Technical Submission: 70
  • Price: 30
Lot distribution rule: LOT 1: contract covering 1 project located in Carmarthenshire. LOT 2: contract covering 1 project located in Denbighshire / Conwy. LOT 3: contract covering 1 project located in Rhondda Cynon Taf. LOT 4: contract covering 2 projects located in Neath Port Talbot.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Dec 2024, 10:26 GMT
Last source update
25 Apr 2025, 14:05 BST
Award evaluation window
3 Mar 2025 – …
FTS notice number
2025/S 000-017056
Classification (CPV)
Advertising and marketing servicesMarketing servicesPublic relations services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04c2d6 Find a Tender

Publisher note: The Contracts may be extend for an additional period of up to one year following the initial three year period. This will be include an additional value being added to the initial value. (WA Ref:149503)

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
3 Mar 2025, 10:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
3 Mar 2025, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

3 Mar 2025 → 25 Apr 2025 · 4 dates
  1. Submission deadline
    3 Mar 2025, 10:00 GMT
  2. Bids opened
    3 Mar 2025, 10:00 GMT
  3. Next notice expected
    1 Apr 2025, 00:00 BST
  4. Notice published
    25 Apr 2025, 14:05 BST

Notice history

4 events · 3 releases on Find a Tender · since 23 Jan 2025
  1. Status changed to active
    23 Jan 2025, 08:34 GMT
  2. Procurement method changed
    23 Jan 2025, 08:34 GMT
  3. Deadline published: 3 Mar 2025, 10:00 GMT
    23 Jan 2025, 08:34 GMT
  4. Status changed to complete
    25 Apr 2025, 14:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £1,100,0004 contracts exc. VAT
Bids received 2720 from SMEs
Contracts signed 4latest 11 Apr 2025
Awarded toValueDateStatus
Lot 1 · Community and Stakeholder Engagement Support Carmarthenshire Local Authority1 award
CADNO COMMUNICATIONS LIMITEDSME£265,000 †—Awarded
Lot 2 · Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority1 award
Outwrite Public Relations LtdSME£265,000 †—Awarded
Lot 3 · Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority1 award
Grasshopper Communications LtdSME£250,000 †—Awarded
Lot 4 · Community and Stakeholder Engagement Support Neath Port Talbot Local Authority1 award
CADNO COMMUNICATIONS LIMITEDSME£320,000 †—Awarded

Contracts

  • Community and Stakeholder Engagement Support Carmarthenshire Local Authority · CADNO COMMUNICATIONS LIMITEDSME

    Signed
    11 Apr 2025
    Value
    £265,000
    Status
    active

  • Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority · Grasshopper Communications LtdSME

    Signed
    11 Apr 2025
    Value
    £250,000
    Status
    active

  • Community and Stakeholder Engagement Support Neath Port Talbot Local Authority · CADNO COMMUNICATIONS LIMITEDSME

    Signed
    11 Apr 2025
    Value
    £320,000
    Status
    active

  • Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority · Outwrite Public Relations LtdSME

    Signed
    9 Apr 2025
    Value
    £265,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Community and Stakeholder Engagement Support Carmarthenshire Local Authority7bids · 7 electronic · 7 from abroad4——
2 · Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority6bids · 6 electronic · 6 from abroad5——
3 · Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority7bids · 7 electronic · 7 from abroad6——
4 · Community and Stakeholder Engagement Support Neath Port Talbot Local Authority7bids · 7 electronic · 7 from abroad5——

Contracting authority & participating public bodies

Trydan Gwyrdd Cymru

Contracting authorityPublic bodyBody governed by public lawEnvironmental protection Welsh Government Office, Rhydycar Business Park, Merthyr Tydfil, Wales, CF48 1UZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria