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Official procurement procedure

Grounds Maintenance

Grounds maintenance services
Hedge trimming
Shrubs
+4 more
Wales (UKL)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: South Wales Fire and Rescue Service: "Grounds Maintenance". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySouth Wales Fire and Rescue ServiceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: South Wales Fire and Rescue Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for South Wales Fire and Rescue Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.1Bids / Report
8.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 81 active published awards; 81 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySouth Wales Fire and Rescue Service
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Apr 2025, 16:46 BST
Last source update14 Apr 2025, 16:46 BST
Recurring procurementNot published
ClassificationGrounds maintenance services, Hedge trimming, Shrubs, Tree pruning, Tree-clearing services, Tree-cutting services, Tree-maintenance services
Delivery area
Wales (UKL)
OCIDocds-h6vhtk-04ce1d
What is being bought
South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractor(s) to provide Grounds Maintenance Services and Tree Works on premises throughout South Wales Fire and Rescue Service. The contract will be split into 3 lots and contractors will have the opportunity to bid for 1 or multiple lots. Lot 1 – General Grounds Maintenance Services – Zone 1 Lot 2 – General Grounds Maintenance Services – Zone 2 Lot 3 – Tree works The contract will be in line with the NEC4 Term Service contract. The contract will be for an initial period of 3 years with an option to extend for a further 24 months from the 1st April 2025.
What changed
From the official release history
  1. tender value changed
    14 Apr 2025, 16:46 BST
  2. Status changed to complete
    14 Apr 2025, 16:46 BST
  3. Official notice release published
    14 Apr 2025, 16:46 BST
  4. Submission deadline changed to published date
    14 Apr 2025, 16:46 BST
  5. Published value updated to £300,000
    8 Jan 2025, 11:25 GMT
  6. Status changed to active
    8 Jan 2025, 11:25 GMT
  7. Official notice release published
    8 Jan 2025, 11:25 GMT
  8. Submission deadline changed to 7 Feb 2025, 12:00 GMT
    8 Jan 2025, 11:25 GMT
  9. Buyer information updated
    8 Jan 2025, 11:25 GMT
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    General Grounds Maintenance Services – Zone 1
    cancelled
    Published valueNot published
    The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix A – Lot 1. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    General Grounds Maintenance Services – Zone 2
    cancelled
    Published valueNot published
    The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix B – Lot 2. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Tree Works
    cancelled
    Published valueNot published
    The services shall comprise of a biannual inspection and maintenance of trees on premises of the South Wales Fire & Rescue Service as per Appendix C – Lot 3. A copy of the SWFRS property list is included in Appendix C, together with ad hoc tree works as deemed necessary by the service. The successful contractor work must conform to BS3998 and have the following qualifications Essential CS 30 – maintain the Chainsaw CS 31 – fell small trees (up to 15” diameter) CS 38 – tree climbing & aerial rescue CS 39 – use a chainsaw from a rope & harness CS 40 – carry out pruning operations CS 41 – carry out dismantling operations Desirable qualifications Level 2 certificate or higher in arboriculture or related environmental discipline e.g. arboricultural/forestry degree.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 Apr 2025, 16:46 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 18 Mar 2025, 00:00 GMT · £134,085
  6. Contract active
    Signed 18 Mar 2025, 00:00 GMT · £81,285
  7. Contract active
    Signed 18 Mar 2025, 00:00 GMT · £10,415
Commercial outcome and competition
Awards
Crown Garden Services
Not published · Not published · active
Crown Garden Services
Not published · Not published · active
Crown Garden Services
Not published · Not published · active
Contracts
General Grounds Maintenance Services – Zone 1
£134,085 · signed 18 Mar 2025, 00:00 GMT · active
General Grounds Maintenance Services – Zone 2
£81,285 · signed 18 Mar 2025, 00:00 GMT · active
Tree Works
£10,415 · signed 18 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 13 (lot 1)
electronicBids: 13 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 13 (lot 1)
smeBids: 11 (lot 1)
bids: 13 (lot 2)
electronicBids: 13 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 13 (lot 2)
smeBids: 11 (lot 2)
bids: 11 (lot 3)
electronicBids: 11 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 11 (lot 3)
smeBids: 9 (lot 3)
Buyer and organisations in this procedure

South Wales Fire and Rescue Service

Contracting authority GB-FTS-312
View buyer profile

  • South Wales Fire and Rescue Service
    buyer
    centralPurchasingBody

    South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant, Llantrisant, UKL, CF72 8LX
    m1-thomas@southwales-fire.gov.uk
    +44 1443232082

  • Crown Garden Services
    supplier

    56 Maes y Sarn, Pentyrch, Cardiff, UKL22, CF159QR
    +44 2920890037

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published