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Official procurement procedure

Tree, Tree Preservation Order and Asset Management System

Software package and information systems
East Midlands (UKF11)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Derby City Council: "Tree, Tree Preservation Order and Asset Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDerby City CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Derby City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Derby City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.3Bids / Report
50% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 4 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDerby City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published20 Apr 2022, 10:41 BST
Last source update20 Apr 2022, 10:41 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
East Midlands (UKF11)
OCIDocds-h6vhtk-029c17
What is being bought
A Tree, Tree Preservation Order and Asset Management System, already in use at Council but originally client hosted moved to software as a service.
What changed
From the official release history
  1. Official notice release published
    20 Apr 2022, 10:41 BST
  2. Buyer information updated
    20 Apr 2022, 10:41 BST
  3. Status changed to complete
    16 Mar 2021, 12:16 GMT
  4. Official notice release published
    16 Mar 2021, 12:16 GMT
  5. Buyer information updated
    16 Mar 2021, 12:16 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Software as a Service for a Tree, Tree Preservation Order and Asset Management System, already in use at Council but client hosted. The contract includes hardware costs (4G tablets with accessories), initial project build and one-off costs (including data migration, smart sync upgrade, hosting on the cloud), with licenses and annual support for up to five years. The Council is contracting with RA Information Systems to provide the service as the company are, as the developers and owners, the only provider able to support this proprietary product. Additional information: A change of product would have incurred a major impact on existing programmes of work activity, costs of change, and market testing had not identified alternatives that met existing requirements in full.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    20 Apr 2022, 10:41 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Apr 2021, 00:00 BST · £63,659
Commercial outcome and competition
Awards
R&A Software (Systems) Ltd. trading as RA Information Systems
Not published · Not published · active
Contracts
Contract
£63,659 · signed 1 Apr 2021, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Derby City Council

Contracting authority GB-FTS-2919
View buyer profile

  • Derby City Council
    buyer

    The Council House, Corporation Street, Derby, UKF11, DE1 2FS
    procurement@derby.gov.uk
    +44 1332640768

  • Derby City Council
    reviewBody

    The Council House, Corporation Street, Derby
    procurement@derby.gov.uk
    +44 1332640768

  • R&A Software (Systems) Ltd. trading as RA Information Systems
    supplier

    RA House, 9-10 The Bridge, Beresford Way, Chesterfield, UKF1, S41 9FG
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe company are, as the developers and owners, the only provider able to support this proprietary product.