Official UK procurement notice
Travel Management · Kingston Upon Hull City Council (Jul 2021)
Authority: Kingston Upon Hull City Council (Local council)·Consortium: 4 public authorities
What is being bought4 lots · detail below
Published requirement descriptionHull City Council has completed a direct award tender exercised through the CCS framework to appoint a supplier to deliver Travel Management services. The contract commenced on 01/03/2023 ending by 28/02/2025 with an optional extension period for 12 months. The anticipated spend is £196,500.00 per annum. The estimated value is given in good faith it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract.
CPV: Administrative healthcare services · Air transport services · Air-charter services · Business travel services · Event services · Health services · Hire of air transport equipment with crew · Hire of aircraft with crew · Hire of boats with crew · Hire of buses and coaches with driver · Hire of fixed-wing aircraft with crew · Hire of helicopters with crew · +28 more
How this framework works
From the published notice- Places
- up to 8 suppliers · 7 bids on the busiest of 4 lots (0.9 per place) · 8 appointed (full)
Lots and requirements (4)Procurement structure
4 lots · all with a published value · win at most 4 of them · evaluation weights differ by lotLot #1Booking Solutions UK Points of Sale – Low TouchAwarded UK, Yorkshire & HumberPublished value£1,000,000,000
Lot #2Booking Solutions UK & Overseas Points of Sale - High TouchAwarded UKPublished value£5,000,000,000
Lot 2 is for the provision of Travel and Venue booking solutions from UK and Overseas points of sale.
The customer demographic for this Lot is to address the following requirements:
Customer(s) with premium requirements above Framework, online adoption under 90%. Considerable international volume.
The booking solutions delivered within this Lot are: Accommodation, Air, Ferry, Eurotunnel, Ground Transportation (including but not limited to Car Hire, Coach with driver, Taxis), Rail booking (UK, Europe & International) and supporting ancillary services (including but not limited to duty of care, Parking and Passenger tracking.
Optional Services: Air/Boat/Helicopter chartering, Crisis Management Services (Repatriation, Emergency Accommodation, MEDEVAC) Security & Risk Management services, Implants. Additional information: The initial duration of the framework is 3 years with an option to extend for up to one year.
Lot #3Booking Solutions Specialist NeedsAwarded UKPublished value£3,000,000,000
Lot 3 is for provision of Travel and Venue Booking Solutions with specialist needs.
The customer demographic for this Lot is to address the following requirements from the Ministry of Defence (MOD):
Premium requirements above Framework, online adoption under 90%. Considerable international volume.
The booking solutions delivered within this Lot are: Accommodation, Air, Ferry, Eurotunnel, Ground Transportation (including but not limited to International Car Hire, Coach with driver, Taxis), Rail booking (UK, Europe & International) Group Accommodation, Crisis Management Services (Repatriation, Emergency Accommodation, MEDEVAC) and supporting ancillary services (including but not limited to duty of care, Parking and Passenger tracking. Additional information: The initial duration of the framework is 3 years with an option to extend for up to one year.
Lot #4Booking Solutions Venues & EventsAwarded UKPublished value£2,500,000,000
Domestic and international Venue Find and Events booking solutions including find booked from UK points of sale.
Includes the booking of venues for exclusive use and group accommodation and booking of Virtual/Digital/Hybrid meetings & events. Additional information: The initial duration of the framework is 3 years with an option to extend for up to one year.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 2 · Booking Solutions UK & Overseas Points of Sale - High Touch | 60% | 40% | |
| 3 · Booking Solutions Specialist Needs | 60% | 40% | |
| 4 · Booking Solutions Venues & Events | 70% | 30% |
- Suitability
Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.
- Price carries 30–40 points depending on the lot; most lots put it at 40 points.
- “Travel Management” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Jul 2021, 22:45 BST
- Last source update
- 29 Jan 2025, 14:16 GMT
- Award evaluation window
- 31 Aug 2021 – …
- Authority reference
Joe/S - 25- FTS notice number
2025/S 000-002972- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ce68Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The value provided in Section II.1.7 is only an estimate. We cannot guarantee to suppliers any business through this Commercial Agreement. As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/85455b87-17b0-4907-9dea-c6d4072c5b40 1) Redacted Commercial Agreement; 2) Contract notice transparency information for the agreement 3) List of Successful Suppliers; 4) Customer list On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government- security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. CCS reserved the right to award a framework to any bidder whose final score was within 1% of the last position. For Lot 4, two (2) suppliers were awarded a place as opposed to the one (1) place as was originally stated in the Contract Notice that was published on 30 July 2021.
How it was run
Official notice- Appointment period ends
- 31 Aug 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 31 Aug 2021, 15:01 BST
Timeline
31 Aug 2021 → 29 Jan 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown31 Aug 2021, 15:00 BST
- Bids opened31 Aug 2021, 15:01 BST
- Notice published29 Jan 2025, 14:16 GMT
Notice history
5 events · 5 releases on Find a Tender · since 6 Jan 2022- Status changed to complete6 Jan 2022, 22:45 GMT
- Procurement method changed31 Mar 2023, 12:15 BST
- Buyer details updated31 Mar 2023, 12:15 BST
- Buyer details updated31 Mar 2023, 12:42 BST
- Buyer details updated29 Jan 2025, 14:16 GMT
Routine re-releases (5)
- 2022-01: 1 release · 6 Jan 2022
- 2021-07: 1 release · 29 Jul 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £1,000,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Travel Management
- Signed
- 1 Mar 2023
- Value
- £589,500
- Status
- active
Venue Hire Group Accommodation and Supporting Services
- Signed
- 27 Feb 2023
- Value
- £22,000,000
- Status
- active
Travel and Accommodation 2023
- Signed
- 27 Feb 2023
- Value
- £7,000,000
- Status
- active
Contract 000379-2022-1
- Signed
- 14 Dec 2021
- Value
- ceiling above
- Status
- active
Contract 000379-2022-2
- Signed
- 14 Dec 2021
- Value
- £2,500,000,000
- Status
- active
Contract 000379-2022-3
- Signed
- 14 Dec 2021
- Value
- £3,000,000,000
- Status
- active
Contract 000379-2022-4
- Signed
- 14 Dec 2021
- Value
- £2,500,000,000
- Status
- active
Contract 000379-2022-5
- Signed
- 14 Dec 2021
- Value
- ceiling above
- Status
- active
Contract 000379-2022-6
- Signed
- 14 Dec 2021
- Value
- ceiling above
- Status
- active
Contract 000379-2022-7
- Signed
- 14 Dec 2021
- Value
- £5,000,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Booking Solutions UK Points of Sale – Low Touch | 5bids | — | — | — |
| 2 · Booking Solutions UK & Overseas Points of Sale - High Touch | 1bids | — | — | — |
| 3 · Booking Solutions Specialist Needs | 3bids | — | — | — |
| 4 · Booking Solutions Venues & Events | 7bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Ministry of JusticeContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services
- The Minister for the Cabinet Office acting through Crown Commercial ServiceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement for travel booking solutions
Dispute resolution & review bodies
- MOJReview body
- Town ClerkReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Agiito LimitedFramework contractor
- Agiito LimitedFramework contractor
- Calder Conferences LimitedFramework contractor
- Calder Conferences LimitedFramework contractor
- Clarity Travel ManagementFramework contractor
- Click Travel LimitedFramework contractor
- Corporate Travel Management (North) LimitedFramework contractor
- GBT Travel Service UK LimitedFramework contractor
- TravelPerk UK IRL LimitedFramework contractor
- corporate travel ManagementFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria