Find a TenderAwarded
Published 10 Dec 2021, 12:54 GMT

Official UK procurement notice

Transport Scotland Communications Support Services Framework - 2022-2026

Official notice

Authority: Transport Scotland

Framework agreementServicesRestricted procedureSME suitable
Framework ceiling (notional)£6,000,000framework ceiling, not attributable revenue
Submissions closed 21 Jan 2022awarded 10 Jan 2023

What is being bought

Published requirement description

The service provider will be required to supply communication support across all directorates within

Transport Scotland. Information on the directorates within Transport Scotland is available at

www.transport.gov.scot/about/our-directorates/ ↗

Communication support will include, but is not limited to, the following services: Strategic Planning;

Stakeholder engagement and liaison, Crisis and issues management, Internal communications, Events

and exhibition support, Evaluation and media monitoring, Press trip organisation, and Media

intelligence.

CPV: Civil engineering support services · Fair and exhibition organisation services · Graphic design services · Public relations consultancy services · Public relations services · Support services for road transport · Supporting services for the government

How this framework works

From the published notice
Places
up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Transport Scotland is an agency of the Scottish Government and contracts in the name…Awarded

Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Minsters.

Transport Scotland has identified the need to appoint a suitably qualified and experienced communications specialist to provide critical communication support services to allow Transport Scotland to meet its statutory obligations in engaging with the community and wider stakeholders when planning, developing and delivering quality public facing communications for our major transport related projects over the next four years.

The typical scope of services anticipated under this Single-Supplier Framework Agreement may include, but will not be limited to:

the preparation for public engagement events, including the production of communications materials such as exhibition panels and leaflets, as well as providing support at these events, social media engagement and advertising, and mapping of stakeholders for our major projects.

Delivery: Scotland
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation3
  • Economic & financial standing

    Economic Operators shall be required to satisfy minimum standards of economic and financial standing. To determine these standards, Economic Operators shall:

    (a) in response to SPD, Question Ref. 4B.1.a provide the specified annual turnover for the last two years of trading, or for the period which is available if trading for less than two years;

    (b) in response to SPD Question Ref 4B6 provide the name, range and score of nine financial criteria for each year for the last two years of trading, or for the period which is available if trading for less than two years; and

    (c) in response to SPD, Question Ref. 4B5a, 4B5b and 4B5c confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance.

    In addition to the information requested under (a) to (c), Economic Operators must provide a link/ copies of the associated annual accounts as filed at Companies House (or equivalent if not a UK registered company). For the avoidance of doubt, if an Economic Operator fails to provide accounts relating to its last two full years of trading that are due to have been filed, that Economic Operator will be excluded from this procurement competition.

    Where Economic Operators have not yet been trading for a full two year period, such that filed accounts are not yet due and available, and limited only to that circumstance, the required information to support (a) to (c) above may take the form of appropriate third party / statements setting o…

    Minimum: Economic Operators shall be required to satisfy minimum standards of economic and financial standing. These are described below: Evaluation Criteria Ratios (Question Ref. 4B.6) The following nine evaluation criteria shall be scored, for each year for the last two years of trading…
  • Technical & professional ability

    For 4C1.2 Economic Operators shall be required to insert suitable responses to Statements (a) to (e) set out below, demonstrating that they have the required minimum standards of eligibility and technical and professional ability. Answers to these statements shall be provided by single Economic Operators and by groups of Economic Operators (group members should not respond individually). Response to Statement (a) shall be assessed on the basis of PASS or FAIL. Economic Operators who fail to satisfy this minimum standard (either they answer ‘No’ or fail to provide an acceptable answer) shall be excluded from the procurement competition. Statement (b) is not scored but is required to be completed in order to answer Statements (c) to (e) inclusive. The responses to Statements (c), (d), (e) shall be assessed on the basis of a score with a minimum threshold, using the following scoring mechanism: The responses to (c), (d) and (e) shall be assessed on the basis of a score from 0 – 5, with a minimum threshold. The scoring criteria can be downloaded via the Additional Documents, located within the Additional Notice Options of the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk ↗). A submission shall be marked as FAIL and will not be considered further if the score achieved for any statement is less than 2. Where a response scores an average of 2 or greater it shall be weighted in accordance with the following weightings: Statement (c) = 40%; Statement (d) = 40%; St…

    Minimum: To ensure minimum levels of ability, Transport Scotland require that evidence of specific project experience be provided under Statements (a) to (e) inclusive. Statement (a) Demonstrate that you have provided communication support services, including public consultation, associat…
  • Technical & professional ability

    The Scottish Ministers shall require staff at management and senior grades to hold appropriate qualifications and experience. These include an academic qualification (BA/BSc Degree) and be able to demonstrate substantial experience relevant to the provision and performance of the Services.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Transport Scotland Communications Support Services Framework - 2022-2026” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Dec 2021, 12:54 GMT
Last source update
11 Jan 2023, 16:30 GMT
Authority reference
TS/MP/SER/2021/06
FTS notice number
2023/S 000-000874
Classification (CPV)
Civil engineering support servicesFair and exhibition organisation servicesGraphic design servicesPublic relations consultancy servicesPublic relations servicesSupport services for road transportSupporting services for the government
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02ffcf Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

It is the Employer’s policy to measure the performance of the Economic Operator on a regular basis. In the event that the Economic Operator's performance falls below a satisfactory level, the Economic Operator will be invited to determine a means of rectifying the situation. Repeated or continual service failures may result in suspension or termination of the contract.

Publisher note: (SC Ref:718821)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
21 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Jan 2022 → 11 Jan 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Jan 2022, 12:00 GMT
  2. Invitations to tender expected
    25 Feb 2022
  3. Bids must remain valid until
    27 May 2022, 23:59 BST
  4. Notice published
    11 Jan 2023, 16:30 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Jan 2023, 16:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 42 from SMEs
Contracts signed 1latest 10 Jan 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 000874-2023-TS/MP/SER/2021/06-1

    Signed
    10 Jan 2023
    Value
    £6,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

Transport Scotland

Contracting authorityNational or federal agency/officeTransport Buchanan House, 58 Port Dundas Road, Glasgow, Scotland, G4 0HFContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Clerk’s OfficeReview body GlasgowContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • The BIG PartnershipFramework contractor Fountain House, 1-3 Woodside Crescent, Glasgow, Scotland, G3 7ULContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.