Official UK procurement notice
Trafalgar Housing Association Gas Maintenance Contract 2023-2026
Authority: Trafalgar Housing Association (Housing)
What is being bought
Published requirement descriptionThe scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc.
The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.
CPV: Fire-alarm systems · Gas appliance maintenance services · Repair and maintenance services of central heating
The lotProcurement structure
single lot · no lot value publishedLot #1The contract has been procured under the restricted procedure with the contract award…AwardedRenewal
The contract has been procured under the restricted procedure with the contract award based on 70 quality rating and 30 price rating with tender stage method statements being used as the basis of the quality submissions.
The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Association, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Selection criteria as stated in the procurement documents.
- Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.
Minimum: Bidders must be Gas Safe Registered.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Mar 2021, 10:48 GMT
- Last source update
- 5 May 2023, 09:48 BST
- FTS notice number
2023/S 000-012879- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029775Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Details of contract performance conditions will be contained in the ITT.
Publisher note: (SC Ref:731381)
How it was run
Official notice- Submission deadline
- 16 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
16 Dec 2022 → 5 May 2023 · 3 dates- Submission deadline16 Dec 2022, 12:00 GMT
- Invitations to tender expected23 Jan 2023
- Notice published5 May 2023, 09:48 BST
Notice history
5 events · 4 releases on Find a Tender · since 25 Jun 2021- Status changed to complete25 Jun 2021, 14:04 BST
- Published value updated to £200,00016 Nov 2022, 11:30 GMTwas £300,000
- Status changed to active16 Nov 2022, 11:30 GMT
- Deadline moved to 16 Dec 2022, 12:00 GMT16 Nov 2022, 11:30 GMT+625 days · was 31 Mar 2021, 12:00 BST
- Status changed to complete5 May 2023, 09:48 BST
Routine re-releases (4)
- 2021-03: 1 release · 2 Mar 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hi-Flow Property Servs LtdSME | £175,000 † | — | Awarded |
| KINGDOM GAS SERVICESSME | £33,391 † | — | Awarded |
Contracts
Contract 012879-2023-1 · Hi-Flow Property Servs LtdSME
- Signed
- 25 Apr 2023
- Value
- £175,000
- Status
- active
Contract 014529-2021-1 · KINGDOM GAS SERVICESSME
- Signed
- 24 Jun 2021
- Value
- £33,391
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dumbarton Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- Brown + WallaceProcess contact point
Bidders & participating suppliers
2 commercial parties on the notice- Hi-Flow Property Servs LtdAwarded supplier
- KINGDOM GAS SERVICESAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.