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Official procurement procedure

Torfaen County Borough Council Schools Information Management System (SIMS)

Data services
Data-processing services
Database services
+6 more
Wales (UKL16)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Torfaen County Borough Council: "Torfaen County Borough Council Schools Information Management System (SIMS)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTorfaen County Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Torfaen County Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Torfaen County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTorfaen County Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published22 Apr 2022, 12:30 BST
Last source update22 Apr 2022, 12:30 BST
Recurring procurementNot published
ClassificationData services, Data-processing services, Database services, IT services: consulting, software development, Internet and support, Software supply services, Software support services, Software-related services
Delivery area
Wales (UKL16)
OCIDocds-h6vhtk-032f82
What is being bought
Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.
What changed
From the official release history
  1. Status changed to complete
    22 Apr 2022, 12:30 BST
  2. Official notice release published
    22 Apr 2022, 12:30 BST
  3. Buyer information updated
    22 Apr 2022, 12:30 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 9105.44GBP and the lowest value SC is 615.06GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Abersychan Comprehensive School Alternative Home Tuition Blaenavon Heritage VC Primary School Blenheim Road Community Primary School Coed Eva Primary Croesyceiliog Primary Croesyceliog Comprehensive School Crownbridge Special School Cwmbran High School Cwmbran RC Primary School Cwmffrwdoer Primary School Garnteg Primary School George Street Primary & Nursery School Green Meadow Primary School Griffithstown Primary School Henllys JI School Llantarnam Community Primary School Llanyrafon Primary School Maendy Primary School Nant Celyn Primary School New Inn Primary School Padre Pio RC Primary Penygarn Primary School Ponthir Church in Wales Primary School Pontnewydd JI School St Albans RC Comprehensive School St Davids RC JI School West Monmouth Comprehensive School Woodlands Community Primary School Ysgol Bryn Onnen Ysgol Gyfun Gwynllyw Ysgol Gymraeg Cwmbran Ysgol Panteg The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 9105.44.GBP and 615.06GBP
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    22 Apr 2022, 12:30 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 Mar 2022, 00:00 GMT · £9,105
Commercial outcome and competition
Awards
Education Software Solutions Limited
Not published · Not published · active
Contracts
Contract
£9,105 · signed 25 Mar 2022, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Torfaen County Borough Council

Contracting authority GB-FTS-1551
View buyer profile

  • Torfaen County Borough Council
    buyer

    Civic Centre, Pontypool, Torfaen, UKL16, NP4 6YB
    stephen.chambers@torfaen.gov.uk
    +44 1495762200

  • Education Software Solutions Limited
    supplier

    11 Kingsley Lodge, 13 New Cavendish Street, London, UKI, W1G9UG
    +44 7999709125

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).