Official UK procurement notice
Tools and Spare Parts · UK public procurement notice
Authority: THAMES WATER UTILITIES LIMITED
What is being bought5 lots · detail below
Published requirement descriptionThames Water has standardized several products to a specific brand. When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific
item, please provide an alternative of similar quality and price.
TWUL requires a minimum 12-month warranty from the delivery date on any purchased item.
This lot includes high-volume, low-value consumables for on-site and network use. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending
machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration.
Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs.
CPV: Tools
How this framework works
From the published notice- Places
- up to 8 suppliers
Lots and requirements (5)Procurement structure
5 lots · all with a published valueLot #1General electrical, mechanical and workshop consumablesCancelledRenewalPublished value£8,400,000
Lot #2Tools and Site MaterialsCancelledRenewalPublished value£4,200,000
Thames Water has standardized several products to a specific brand. When a brand name ismentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific
item, please provide an alternative of similar quality and price.
TWUL requires a minimum 12-month warranty from the delivery date on any purchased item.
This lot includes tools and toolkits. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs.
Lot #3Industrial PartsCancelledRenewalPublished value£6,000,000
Thames Water Utilities Limited (TWUL) requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes various industrial parts and components essential for maintaining and operating Thames Water facilities. The supplier must offer vendor-managed inventory (VMI) solutions, such as onsite bin fills and vending machines, free of charge for the contract duration.
The supplier must provide seamless SAP integration, next-day delivery for emergencies, click and-collect options for urgent needs, and quotations within 24 hours. Additionally, the
supplier must offer technical expert advice and possess in-depth knowledge of products required in the water utilities sector. The product categories include industrial parts (motors, gearboxes, bearings, seals), power transmission (couplings), and pneumatics and hydraulics.
Lot #4Water ToolingCancelledRenewalPublished value£3,300,000
Specialist water tooling products used by our Networks teams for water mains, leak repairs, and general maintenance. Thames Water has standardized several products for team use.
When a brand name is mentioned, it indicates a preferred product. If you cannot quote for a specific item, please provide an alternative of similar quality and price.
TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. The supplier may offer Vendor Managed Inventory solutions, such as onsite bin fills and
vending machines, free of charge for the contract duration. The supplier must also offer SAP integration, online webshops, and delivery of core items within 5 working days. All materials and products for public water supplies must comply with Regulation 31 of the Water Supply (Water Quality) Regulations and be listed in the current version of the Secretary of State's List of Approved Products and Processes.
Lot #5White goods and domestic electrical productsCancelledRenewalPublished value£900,000
When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot
quote for a specific item, please provide an alternative of similar quality and price. TWUL
requires a minimum 12-month warranty from the delivery date on any purchased item. This lot
includes general white goods and domestic appliances.
The supplier must offer SAP integration, online webshops, and free electrical site surveys for
lighting upgrades. Additionally, the supplier should collaborate with various manufacturers
to provide the best value for Thames Water.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As detailed in the PQQ
- Legal form for consortia
- Consortia may be required to form a legal entity prior to award
- Shortlisting
- As detailed in section VI.3 & PQQ
- “Tools and Spare Parts” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Oct 2024, 09:21 BST
- Last source update
- 5 Sept 2025, 13:22 BST
- Authority reference
FA2163- FTS notice number
2025/S 000-054281- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b13bFind a Tender- Contract terms summary
Specified in Invitation to Negotiate Document
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: **** Please note, this is a notice for cancellation of a contract ****
How it was run
Official notice- Appointment period ends
- 18 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Deposits and guarantees
- Bonds and/or parent company guarantees of performance and financial standing may be required
Timeline
18 Nov 2024 → 5 Sept 2025 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown18 Nov 2024, 12:00 GMT
- Notice published5 Sept 2025, 13:22 BST
Notice history
2 events · 3 releases on Find a Tender · since 4 Nov 2024- Deadline moved to 18 Nov 2024, 12:00 GMT4 Nov 2024, 15:16 GMT+7 days · was 11 Nov 2024, 12:00 GMT
- Status changed to cancelled5 Sept 2025, 13:22 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 11 Nov 2024 | 18 Nov 2024 | +7 d |
Please note that the PQQ deadline date has changed to Monday, November 18, 2024, at 12:00 (noon).
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- Thames WaterReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria