Official UK procurement notice
Tolworth School Federation · UK public procurement notice
Authority: Tolworth School Federation (Education)
What is being bought
Published requirement descriptionTolworth School Federation are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.
- Recurrence: Yes — 30 months from contract start date, depending on whether extension periods are taken up
CPV: Building-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£240,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Contract Management and Staffing Resources: 35%
- Contractor/Client Reporting: 10%
- Service Expectations and Delivery: 25%
- Three Year Contract Value: 35%
Published award criteria (4)
- Contract Management and Staffing Resources: 35
- Contractor/Client Reporting: 10
- Service Expectations and Delivery: 25
- Three Year Contract Value: 35
- Suitability
In the first instance, candidates should register with www.delta-esourcing.com ↗ (www.delta-esourcing.com ↗) and express an interest in the contract. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum: A statement of a minimum turnover level is detailed within the standard questionnaire documentation. - Technical & professional ability
Candidates will need to provide as part of the process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Financial risk grid status will be evaluated on a pass/fail basis, this is to be completed in all cases and returned, please see the explanation within the document for further information. Levels of insurance cover will be evaluated on a pass/fail basis. The suppliers must hold …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 35 of 105 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · Yes — 30 months from contract start date, depending on whether extension periods are taken up
- First published
- 29 Sept 2023, 12:07 BST
- Last source update
- 22 Mar 2024, 10:05 GMT
- FTS notice number
2024/S 000-009305- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040693Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering
- Performance terms
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851054785" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851054785</a> GO Reference: GO-2024322-PRO-25567728
How it was run
Official notice- Submission deadline
- 1 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
1 Nov 2023 → 1 Apr 2024 · 4 dates- Submission deadline1 Nov 2023, 12:00 GMT
- Invitations to tender expected3 Nov 2023
- Notice published22 Mar 2024, 10:05 GMT
- Contract starts1 Apr 2024, 00:00 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete22 Mar 2024, 10:05 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Text1.3 Communication · I.3 | The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.delta-esourcing.com/tenders/UK-UK-Kingston:-Building-cleaningservices./ VT598N4X94 | To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/66EB2S8X8R If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected] |
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-Kingston:-Buil…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KGB Southwest Ltd | — | — | Awarded |
Contracts
Contract 009305-2024-1 · KGB Southwest Ltd
- Signed
- 29 Jan 2024
- Value
- —
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Tolworth School Federation are requesting tenders from recognised service provider to… | 6bids · 6 electronic | 6 | — | £269,054 – £312,152 |
| Whole notice | — | — | — | £269,054 – £312,152 |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- KGB Southwest LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.