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awardUpdateFind a Tender · award Update

TImetabling SaaS

Buyer: University Of Edinburgh →

BuyerUniversity Of Edinburgh
StatusawardUpdate
DeadlineNot published
ValueValue not published
Published30 Mar 2026

What is being bought

The source has not published a summary for this record.

Delivery location

UKM75

Categories

License management software development services 72212218

Lot details

Lot 1

Software which supports the development and increased efficiency of the timetable and exam services within the University. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modification with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract.

Contract periodFrom 11 Mar 2023 to 10 Mar 2028

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is License management software development services (72212218); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 7210,5392 median · 15.4 average (4,162 of 10,539 with a bid count)2 average (5,053 of 10,539 with named award suppliers)Not published
Same buyer161 median · 1.8 average (10 of 16 with a bid count)1.2 average (12 of 16 with named award suppliers)Not published
Delivery region: UKM751122 median · 4 average (72 of 112 with a bid count)1.3 average (82 of 112 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

TImetabling SaaS

Statusactive
Value£958,908

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-03de88
Latest release ID029055-2026
Latest release timestampMon Mar 30 2026 11:44:11 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusNot published
Procurement methodNot published
Procurement method detailsNot published
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release4

Notice history

DateEventReference
30 Mar 2026awardUpdate, contractUpdate029055-2026
4 Jul 2023award, contract018958-2023

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
30 Mar 2026 · 029055-2026 · awardUpdate, contractUpdate
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4 Jul 2023 · 018958-2023 · award, contract
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