Timetable Scheduling & Booking Software Service

{
  "id": "001192-2022",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
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        "value": 5,
        "measure": "bids",
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      },
      {
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        "value": 5,
        "measure": "smeBids",
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      {
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        "value": 2,
        "measure": "foreignBidsFromEU",
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      {
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        "value": 3,
        "measure": "foreignBidsFromNonEU",
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      {
        "id": "9",
        "value": 5,
        "measure": "electronicBids",
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      },
      {
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        "value": 125000,
        "measure": "lowestValidBidValue",
        "currency": "GBP",
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        "value": 525000,
        "measure": "highestValidBidValue",
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        "measure": "lowestValidBidValue",
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        "measure": "highestValidBidValue",
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  },
  "date": "2022-01-14T14:25:02Z",
  "ocid": "ocds-h6vhtk-02b9a1",
  "buyer": {
    "id": "GB-FTS-9366",
    "name": "University of South Wales"
  },
  "awards": [
    {
      "id": "001192-2022-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-40939",
          "name": "Eventmap Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "Tender 1695",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The University is seeking to replace their largely on-premise timetable scheduling and booking software with a single SaaS offering to reduce the burden on IT and ensure a fit-for-purpose service is implemented. Using a SaaS is expected to deliver the following:\nMaintenance and operational responsibility remain with the supplier.\nNew feature development and system improvements by the supplier are driven by market and customer requirements.\nSimple implementation with no or low local installation.\nScalability to ensure the service can be utilised across the university.\nData security meets industry and regulatory standards and is regularly reviewed and maintained.\nAccess without spatial restriction to allow any-time, anywhere, any-device access.\nOverall cost efficiency.\nEasy adoption for all users.\nIntrinsic data analytics and reporting.\nSupports business continuity.\nEnvironmental benefits through lower carbon footprint of service provision.\nThe University schedules approximately 1,700 teaching activities a year with up to 300 students per session, plus teaching staff for each activity. In addition to this there are many other bookings made for staff, students, and operational needs, as well as public and corporate bookings for both internal and external rooms and spaces",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Supports Key Scheduling Requirements",
              "type": "quality",
              "description": "30%"
            },
            {
              "name": "Automation: User Scenarios",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Automation: Scheduling Complexities",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Business Data Management",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Change Control & User Rights Management",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Schedule Viewing/Review",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Alerts",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Reporting Capabilities",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Core IT Requirements",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Implementation",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Provider/Solution Suitability & Roadmap",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL15"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Timetable Scheduling & Booking Software Service",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution.  The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students.\nTimetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently.  The scheduling of all activity is important as well as personal calendar views for staff and students.",
    "classification": {
      "id": "72268000",
      "scheme": "CPV",
      "description": "Software supply services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-9366",
      "name": "University of South Wales",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL",
        "locality": "Pontypridd",
        "postalCode": "CF37 1DL",
        "countryName": "United Kingdom",
        "streetAddress": "Procurement Manager, University of South Wales, Finance Dept, Llantwit Road"
      },
      "details": {
        "url": "https://www.southwales.ac.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of South Wales"
      },
      "contactPoint": {
        "name": "Sharon Jenkins",
        "email": "SHARON.JENKINS@SOUTHWALES.AC.UK",
        "telephone": "+44 1443482385"
      }
    },
    {
      "id": "GB-FTS-40939",
      "name": "Eventmap Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN06",
        "locality": "Belfast",
        "postalCode": "BT12LD",
        "countryName": "United Kingdom",
        "streetAddress": "25 Talbot Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Eventmap Limited"
      },
      "contactPoint": {
        "telephone": "+44 07710477410"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "001192-2022-1",
      "status": "active",
      "awardID": "001192-2022-1",
      "dateSigned": "2021-10-22T00:00:00+01:00"
    }
  ],
  "description": "(WA Ref:117106)",
  "initiationType": "tender"
}

{
  "id": "012848-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-06-08T16:15:02+01:00",
  "ocid": "ocds-h6vhtk-02b9a1",
  "buyer": {
    "id": "GB-FTS-9366",
    "name": "University of South Wales"
  },
  "tender": {
    "id": "Tender 1695",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "The initial contract period shall be four years with the option to extend for further 12-month periods up to six years in total, subject to performance and agreement between the parties."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The University is seeking to replace their largely on-premise timetable scheduling and booking software with a single SaaS offering to reduce the burden on IT and ensure a fit-for-purpose service is implemented. Using a SaaS is expected to deliver the following:\nMaintenance and operational responsibility remain with the supplier.\nNew feature development and system improvements by the supplier are driven by market and customer requirements.\nSimple implementation with no or low local installation.\nScalability to ensure the service can be utilised across the university.\nData security meets industry and regulatory standards and is regularly reviewed and maintained.\nAccess without spatial restriction to allow any-time, anywhere, any-device access.\nOverall cost efficiency.\nEasy adoption for all users.\nIntrinsic data analytics and reporting.\nSupports business continuity.\nEnvironmental benefits through lower carbon footprint of service provision.\nThe University schedules approximately 1,700 teaching activities a year with up to 300 students per session, plus teaching staff for each activity. In addition to this there are many other bookings made for staff, students, and operational needs, as well as public and corporate bookings for both internal and external rooms and spaces",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
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        ],
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            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Timetable Scheduling & Booking Software Service",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2021-07-13T13:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2021-07-13T13:00:00+01:00"
    },
    "description": "The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution.  The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students.\nTimetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently.  The scheduling of all activity is important as well as personal calendar views for staff and students.",
    "tenderPeriod": {
      "endDate": "2021-07-13T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72268000",
      "scheme": "CPV",
      "description": "Software supply services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 540
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://sell2wales.gov.wales",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-9366",
      "name": "University of South Wales",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL",
        "locality": "Pontypridd",
        "postalCode": "CF37 1DL",
        "countryName": "United Kingdom",
        "streetAddress": "Procurement Manager, University of South Wales, Finance Dept, Llantwit Road"
      },
      "details": {
        "url": "https://www.southwales.ac.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of South Wales"
      },
      "contactPoint": {
        "url": "https://sell2wales.gov.wales",
        "name": "Sharon Jenkins",
        "email": "SHARON.JENKINS@SOUTHWALES.AC.UK",
        "telephone": "+44 1443482385"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111177.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nAs part of the tendering process the University will be looking at ways that even more value may be obtained and would like to seek community benefits from this tender. Examples of the kind of benefits / opportunities that we would like to see are, for example, e.g. lectures, guest speaker slots, scholarships or perhaps student placements or internships.\nWhen submitting your tender, you will need to submit a plan in a separate word document of how you would anticipate delivering any benefits through this contract. The community benefits will not be scored or evaluated but will be included as a condition of contract with the successful supplier.\n(WA Ref:111177)",
  "initiationType": "tender"
}