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Find a TenderAwarded without competitionContract details notice
Published 19 Nov 2025, 11:23 GMT

Official UK procurement notice

Timetable Integration for Active Hartlepool Website

Official notice

Authority: Hartlepool Borough Council (Local council)

Below threshold - without competition
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC11)
Awarded value£9,973published contract · exc. VAT
Awarded 19 Nov 2025no call for competition
Awarded to Imin Ltd

What is being bought

Published requirement description

Awarded company IMIN Ltd to provide an integrated timetable function linking Leisure Management Software used and HBC Website Provider for the Active Hartlepool Website.

Gladstone is the leisure management system that is in place within Active Hartlepool who we are currently in contract with. The system looks after member management, class and activity bookings and more.

Jadu are the current provider for the HBC corporate website who we are currently in contract with. Active Hartlepool does have a website on another platform but HBC are moving this onto Jadu to ensure consistency with the HBC website.

IMIN will provide an interactive integrated timetable on the new Active Hartlepool Jadu website to show fitness classes that are available to book on the Gladstone system.

Due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required.

The function is required to enable users to book activities and classes via the Active Hartlepool website via a self-serve method.

This contract is using an exemption process outside of HBC Contract Procedure Rules.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East
48000000 Software package and information systems72222300 Information technology services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Nov 2025, 11:23 GMT
Last source update
19 Nov 2025, 11:23 GMT
Authority reference
OPEN19112025110134
FTS notice number
2025/S 000-075137
Latest notice
Contract details notice (UK7)
Delivery area
North East (UKC11)
Official registry OCID
ocds-h6vhtk-05e42c Find a Tender

Notice history

1 event · 1 release on Find a Tender
  1. Contract details notice published
    19 Nov 2025, 11:23 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,9731 contract exc. VAT
Contracts signed 1latest 19 Nov 2025
Awarded toValueDateStatus
Imin LtdSME£9,973 †—Awarded

Contracts

  • Contract 1 · Imin LtdSME

    Signed
    19 Nov 2025
    Value
    £9,973
    Period
    1 Dec 2025 – 30 Nov 2028
    Status
    active

Contracting authority & participating public bodies

Hartlepool Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTCQ-5564-CHJP Civic Centre, Victoria Road, Hartlepool, North East, TS24 8AYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Imin LtdAwarded supplier 124 City Road, London, London, EC1V 2NXContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender