Official UK procurement notice
Ticket Vending Machines – Conversion, Upgrade and Continued Maintenance.
Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionContract details notice for the provision of conversion, upgrade and continued maintenance of the TfW Ticket Vending Machine (TVM) estate.
CPV: Maintenance and repair of ticket-issuing machinery · Maintenance and repair of ticket-validation machinery · Ticket-issuing machines · Ticket-validation machines · Transport tickets
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 09:33 BST
- Last source update
- 6 Aug 2026, 16:16 BST
- Authority reference
TFW0886.00- FTS notice number
2026/S 000-074943- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05200fFind a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
In accordance with Section 41 of the Procurement Act 2023, a direct award is justified to the existing supplier, due to the absence of competition for technical reasons and there is no reasonable alternative. In accordance with Schedule 5: Section 7 - The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where— (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
- Risks
Unanticipated delays in technical delivery to the programme, due to the complexities of running multiple projects at stations with inter dependencies.
The longer term strategic direction is currently in development and at an early stage of development, which although not anticipated, may impact upon the agreement.
Major station change or unforeseen emergencies which impact upon station environments.
It is therefore not possible to identify and assess all risks at this time.
Changes to the current budget position, causing retail revenue plans and agreements supporting retail channels to be amended.
Unplanned delays with the delivery of activity by the supplier.
For the reasons above, modifications to the contract may be required during the term.
How it was run
Official notice- Submission deadline
- —
Timeline
23 May 2025 → 17 Nov 2026 · 6 dates- Planning notice published23 May 2025, 09:33 BST
- Market engagement21 Jul 2025, 23:59 BST
This notice is issued solely for the purpose of gathering market intelligence and does not constitute a call for competition or a commitment to a formal procurement process at this stage.
Through this early market engagement exercise, Transport for Wales Rail Limited (the Contracting Authority) seeks to:
- Understand the level of market interest in any future procurement opportunity.
- Obtain information on potential new market entrants and progress on Rail Delivery Group (RDG) accreditation.
- Obtain information to help inform the specification e.g. setting of appropriate service level KPI’s; understand difference in potential delivery models.
- Understand potential for system integration.
- Understand options around decommissioning and sustainable approaches to management of product lifecycle.
- Understand any supplier risks, including any associated risks and mitigations when operating in a live rail environment.
- Contractual challenges Transport for Wales Rail Limited may not have considered.
Suppliers who wish to participate in this exercise are invited to complete a questionnaire, which will support Transport for Wales Rail Limited in gathering market intelligence and shaping any future procurement approach. Please email [email protected] to register your interest in participating. Responses to the questionnaire are required by 5pm on Monday 21st July 2025. Suppliers are encouraged to raise further questions via the email address provided. The Authority reserves the right to engage further with all or a limited number of respondents subject to the questionnaires returned.
- Next notice expected380 days ago1 Oct 2025, 23:59 BST
- Standstill ends150 days ago19 May 2026, 23:59 BST
- Latest notice published71 days ago6 Aug 2026, 16:16 BST
- Today16 Oct 2026
- Contract startsin 31 days17 Nov 2026
Notice history
10 events · 5 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 09:33 BSTUK1
- Preliminary market engagement notice published27 Jun 2025, 10:33 BSTUK2
- Published value updated to £9,300,00027 Jun 2025, 10:33 BSTwas £5,000,000
- Transparency notice published25 Nov 2025, 09:12 GMTUK5
- Status changed to complete25 Nov 2025, 09:12 GMT
- Procurement method changed25 Nov 2025, 09:12 GMT
- Buyer details updated25 Nov 2025, 09:12 GMT
- Contract award notice published8 May 2026, 09:28 BSTUK6
- Contract signature expected22 May 2026, 23:59 BSTscheduled
- Contract details notice published6 Aug 2026, 16:16 BSTUK7
Routine re-releases (5)
- 2025-06: 1 release · 27 Jun 2025
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Scheidt & Bachmann Fare Collection Systems GmbHTicket Vending Machines (TVM) conversion, upgrade and continued maintenance25 May 2026 – 24 May 2028 · up to 24 May 2030Extensions: Option to extend for up to two (2) periods of 12 months each. · Options: Removal of damaged TVMs Recycling of TVMs and associated cabling Storage of TVMs | £7,468,870 | 7 May 2026 | Awarded |
Contracts
Ticket Vending Machines (TVM) conversion, upgrade and continued maintenance · Scheidt & Bachmann Fare Collection Systems GmbH
- Signed
- 5 Aug 2026
- Value
- £7,468,870
- Period
- 6 Aug 2026 – 5 Aug 2028 · up to 5 Aug 2030 with extensions
- Status
- active
- Extensions
- Two periods of 12 months each
4 agreed KPIs: Resolution Time for Software Services · Ticket Vending Machines Availability · Reporting …
- Resolution Time for Software Services
- Ticket Vending Machines Availability
- Reporting
- Wellbeing of Future Generations Committments
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Transport for WalesContracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply
Bidders & participating suppliers
1 commercial party on the notice- Scheidt & Bachmann Fare Collection Systems GmbHAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender