Official UK procurement notice
Thornleigh Salesian Catering Tender 2025
Authority: RPJ3 Group (Public body)
What is being bought
Published requirement descriptionThornleigh Salesian College are seeking to procure a provider for catering services.
The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of the school are supported.
This tender process is targeted to have a catering contract in place to commence in March 2026. Please note that this process covers all catering services within Thornleigh Salesian College with full tender costings and proposals for the college for a contract start in March 2026. These details will be further explained in the ITT documents. The process will include the creation of a select bidder list following analysis of PSQ documents (within which the scoring criteria is included). Following the analysis of PSQ’s the selected bidders will be invited to attend a site survey and tender briefing initially planned for early October 2025. Tender responses deadline is planned as late October 2025 and it is envisaged that interviews will take place in mid November 2025. The contract will be for a 3 +1 +1 period (5 years in total including the option to extend for 1 + 1years).
- How the procedure runs: The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the successful supplier and award the contract.
- No preliminary market engagement: Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,500,000
- Economic & financial standing
As detailed within the PSQ document
- Technical & professional ability
As detailed within the PSQ document
- Condition of participationshortlisting
A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 50%
- Financial: 50%
Published award criteria (2)
- Financial : 6/7 financial schedules require completion, providing a fixed price annual cost
- Qualitative : 9 qualitative schedules require responding to.
- Economic & financial standing
As detailed within the PSQ document
- Technical & professional ability
As detailed within the PSQ document
- Condition of participationshortlisting
A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2025, 13:23 BST
- Last source update
- 20 Aug 2025, 13:23 BST
- Award evaluation window
- Submission end – 27 Nov 2025
- FTS notice number
2025/S 000-050173- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058b4aFind a Tender
- How it runs
The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the successful supplier and award the contract.
How it was run
Official notice- Requests to participate (first stage)
- 15 Sept 2025, 12:00 BST
- Submission deadline
- 15 Sept 2025, 12:00 BST
- Clarification deadline
- 1 Sept 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Aug 2025 → 1 Mar 2026 · 5 dates- Tender notice published20 Aug 2025, 13:23 BST
- Clarification questions by1 Sept 2025, 12:00 BST
- Submission deadline15 Sept 2025, 12:00 BST
- Award decision expected by328 days ago27 Nov 2025, 23:59 GMT
- Contract starts235 days ago1 Mar 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published20 Aug 2025, 13:23 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications PSQ document for the Thornleigh Salesian College Catering Tender 2025
- Bidding documents and specificationsAccess: Full tender documents will be sent electronically to successful PSQ applicants
Notices published for this procedure
- Tender notice Tender notice on Find a Tender