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Official procurement procedure

Third Refresh of the Holiday Activities and Food (HAF)Programme Framework

Community health services
Other community
social and personal services
West Midlands (UKG13)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Warwickshire County Council: "Third Refresh of the Holiday Activities and Food (HAF)Programme Framework". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityWarwickshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Warwickshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Warwickshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
37Bids / Report
3.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 426 active published awards; 422 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWarwickshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published7 Sept 2023, 12:02 BST
Last source update7 Sept 2023, 12:02 BST
Recurring procurementNot published
ClassificationCommunity health services, Other community, social and personal services
Delivery area
West Midlands (UKG13)
OCIDocds-h6vhtk-03d397
What is being bought
Warwickshire County Council (WCC) has refreshed the current multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. One meal must be provided to the children whilst attending your provision. The activities will be available at Easter, Summer and Christmas holidays. We are looking for providers who: • run a holiday club • would be interested in running a holiday club for children in your local area • are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports, cookery or life skills or have resources to share that could help run a Holiday Club • have a venue, but aren't able to provide activities. More information on the HAF scheme can be found here: https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2021
What changed
From the official release history
  1. tender value changed
    7 Sept 2023, 12:02 BST
  2. Status changed to complete
    7 Sept 2023, 12:02 BST
  3. Official notice release published
    7 Sept 2023, 12:02 BST
  4. Submission deadline changed to published date
    7 Sept 2023, 12:02 BST
  5. Published value updated to £1,500,000
    5 Jun 2023, 10:11 BST
  6. Status changed to active
    5 Jun 2023, 10:11 BST
  7. Official notice release published
    5 Jun 2023, 10:11 BST
  8. Submission deadline changed to 4 Jul 2023, 12:00 BST
    5 Jun 2023, 10:11 BST
  9. Buyer information updated
    5 Jun 2023, 10:11 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays. During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers. After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date. Additional information: The contract will be for the remaining framework term to 30 November 2025.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    7 Sept 2023, 12:02 BST
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  28. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  29. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  30. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
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    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  50. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  51. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  52. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
  53. Contract active
    Signed 6 Sept 2023, 00:00 BST · £1,500,000
Commercial outcome and competition
Awards
Aunty Jen Productions
Not published · Not published · active
Funstar Education
Not published · Not published · active
Haddon Charity for Performing Arts
Not published · Not published · active
Inclusive Sports Academy CIC
Not published · Not published · active
Leamington Cycling and Athletics Club Limited
Not published · Not published · active
Legacy Sport
Not published · Not published · active
LoveBallet Dance Company
Not published · Not published · active
MHR Sports Services
Not published · Not published · active
Motionhouse
Not published · Not published · active
Nouveau Theatre School
Not published · Not published · active
One Nation Studios Limited
Not published · Not published · active
Backstage Stars
Not published · Not published · active
St Thomas Church Keresley with Coundon
Not published · Not published · active
Premier Active Coaching Ltd
Not published · Not published · active
R4G Tech Ltd
Not published · Not published · active
Rugby Borough Council
Not published · Not published · active
13726459
Not published · Not published · active
TK Active Ltd
Not published · Not published · active
Warwickshire College
Not published · Not published · active
Barnardo's Central Region
Not published · Not published · active
Bedworth United Association Football Club
Not published · Not published · active
Bidford Bright Stars
Not published · Not published · active
Bradby Club for Young People
Not published · Not published · active
Coach Ben UK Limited
Not published · Not published · active
Empowering Together Limited
Not published · Not published · active
Escape Arts - Stratford Youth
Not published · Not published · active
Contracts
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Contract
£1,500,000 · signed 6 Sept 2023, 00:00 BST · active
Bid statistics
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
bids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
electronicBids: 26 (lot 1)
Buyer and organisations in this procedure

Warwickshire County Council

Contracting authority GB-FTS-23770
View buyer profile

  • Warwickshire County Council
    buyer

    Shire Hall,Market Square, WARWICK, UKG13, CV344RL
    heatherboyd@warwickshire.gov.uk
    +44 1926412430

  • 13726459
    supplier

    GB-COH: 10919942
    Aylestone, UK

  • Aunty Jen Productions
    supplier

    GB-COH: 13342073
    Studley, UK

  • Backstage Stars
    supplier

    Solihull, UK

  • Barnardo's Central Region
    supplier

    GB-COH: 61625
    Halesowen, UK

  • Bedworth United Association Football Club
    supplier

    GB-COH: 935108
    Bedworth, UK

  • Bidford Bright Stars
    supplier

    GB-COH: 11925948
    Bidford-on-Avon, UK

  • Bradby Club for Young People
    supplier

    GB-COH: 522992
    Rugby, UK

  • Coach Ben UK Limited
    supplier

    GB-COH: 14221186
    Nuneaton, UK

  • Empowering Together Limited
    supplier

    GB-COH: 1462419
    Stafford, UK

  • Escape Arts - Stratford Youth
    supplier

    GB-COH: 4441388
    Stratford-upon-Avon, UK

  • Funstar Education
    supplier

    Rugby, UK

  • Haddon Charity for Performing Arts
    supplier

    GB-CHC: CEO15974
    Nuneaton, UK

  • High Court for England and Wales
    reviewBody

    London

  • Inclusive Sports Academy CIC
    supplier

    GB-COH: 09664364
    Chelmsley Wood, UK

  • Leamington Cycling and Athletics Club Limited
    supplier

    GB-COH: 10662829
    Coventry, UK

  • Legacy Sport
    supplier

    Daventry, UK

  • LoveBallet Dance Company
    supplier

    GB-COH: 8363936
    Napton, UK

  • MHR Sports Services
    supplier

    GB-COH: 13397107
    Nuneaton, UK

  • Motionhouse
    supplier

    GB-COH: 2515820
    Leamington spa, UK

  • Nouveau Theatre School
    supplier

    Atherstone, UK

  • One Nation Studios Limited
    supplier

    GB-COH: 04358185
    Warwick, UK

  • Premier Active Coaching Ltd
    supplier

    GB-COH: 8530797
    Shirley, UK

  • R4G Tech Ltd
    supplier

    GB-COH: 13726459
    Coventry, UK

  • Rugby Borough Council
    supplier

    Rugby, UK

  • St Thomas Church Keresley with Coundon
    supplier

    Coventry, UK

  • TK Active Ltd
    supplier

    GB-COH: 11874492
    Earl Shilton, UK

  • Warwickshire College
    supplier

    Leamington Spa, UK
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published