Find a TenderAwarded
Published 11 Dec 2024, 09:56 GMT

Official UK procurement notice

Low Rise Door Entry System Upgrade 2025

Official notice

Authority: Thirteen Housing Group Limited (Housing)

ServicesOpen procedureSME suitable
Published estimate£2,000,000≈ £400k / year
Submissions closed 7 Feb 2025awarded 13 Mar 2025
Awarded to BAYDALE CONTROL SYSTEMS LIMITED
Contract term 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

Thirteen Group requires a suitably qualified approved Salto installer to continue implementing the supply and installation of digitalized cloud-based door entry fob access system to Thirteen Groups low rise blocks, this is to replace any existing GDX and PAC systems left to transfer over to Salto for continuality

CPV: Access control system · Other services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£2,000,000
Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: North East
Extensions: 3 year + 2x 12month extensions subject to performanceVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • QUALITY: 30
  • PRICE: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Dec 2024, 09:56 GMT
Last source update
17 Mar 2025, 13:33 GMT
Award evaluation window
13 Feb 2025 – …
Authority reference
THIR 24 108
FTS notice number
2025/S 000-009657
Classification (CPV)
Access control systemOther services
Delivery area
North East (UKC1)
Official registry OCID
ocds-h6vhtk-04c634 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar day standstill period from the day the information on the award of the contract is communicated to tenderers.If an appeal regarding the award of the contract has not been fully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew, or ought to have known, that grounds for starting proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages, or where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/thirteengroup/aspx/Home ↗

Submission deadline
7 Feb 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
13 Feb 2025, 09:00 GMT

Timeline

7 Feb 2025 → 1 Apr 2025 · 4 dates
  1. Submission deadline
    7 Feb 2025, 12:00 GMT
  2. Bids opened
    13 Feb 2025, 09:00 GMT
  3. Notice published
    17 Mar 2025, 13:33 GMT
  4. Contract starts
    1 Apr 2025, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Mar 2025, 13:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 55 from SMEs
Contracts signed 1latest 13 Mar 2025
Awarded toValueDateStatus
BAYDALE CONTROL SYSTEMS LIMITEDSMETHG Replacement of Low Rise Door Entry & CCTV Systems 2025——Awarded

Contracts

  • THG Replacement of Low Rise Door Entry & CCTV Systems 2025 · BAYDALE CONTROL SYSTEMS LIMITEDSME

    Signed
    13 Mar 2025
    Value
    —
    Period
    … – 31 Mar 2030
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5—£1,260,000 – £2,100,000

Contracting authority & participating public bodies

Thirteen Housing Group Limited

Contracting authorityHousingBody governed by public lawHousing and community amenities 2 Windward Way, Hudson Quay, Middlesbrough, North East, TS2 1NQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Baydale Control Systems Awarded supplier Edmund Palmer House, Morton Park Way, DARLINGTON, County Durham, DL1 4XZ, DARLINGTON, North East, DL1 4XZ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.