Official UK procurement notice
The True Learning Partnership Framework Cleaning Tender 2025/26
Authority: RPJ3 Group (Public body)
What is being bought
Published requirement descriptionThe True Learning Partnership are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable the trust to source cleaning services for its schools.
There are initially five schools in this framework, however, other schools may call off later.
It should be noted that it is not mandatory for trust schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of contractors on the framework will be between 1 and 3
The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported.
This framework process is targeted to have a cleaning contract in place to commence in January 2026 for the initial direct award schools. Please note that this process covers all cleaning services within The True Learning Partnership schools with full tender costings and proposals for the schools for a contract start in in January 2026 for the initial direct award schools. These details will be further explained in the ITT documents. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the Trust. Labour resource/relief cover is very important. We have set a minimum Employer's (compulsory) liability insurance of 10,000,000 GBP). Following the analysis of PSQ’s the selected bidders will be invited to attend a site survey and tender briefing initially planned for early 13th November 2025. Tender response deadline is planned as early December 2025 and it is envisaged that interviews will take place in early December 2025. The contract will be for a 3 +1 +1 period (5 years in total including the option to extend for 1 + 1years).
- How the procedure runs: The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.
- No preliminary market engagement: Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition.
CPV: School cleaning services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 3 suppliers
- Framework period
3 yrs · up to 5 yrs from 9 Jan 2026, The framework is for an initial 3 year term with the option to extend for a further 1 + 1 years.
Published description of the framework
Contracts are awarded on a combination of qualitative and financial submissions and following final tender interviews/negotiations.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,950,000
- Economic & financial standing
As per the PSQ document
- Technical & professional ability
As per the PSQ document
- Condition of participationshortlisting
A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 45%
- Financial: 55%
Published award criteria (2)
- Financial: 6/7 financial schedules require completion, providing a fixed price annual cost
- Qualitative: 9 qualitative schedules require responding to.
- Economic & financial standing
As per the PSQ document
- Technical & professional ability
As per the PSQ document
- Condition of participationshortlisting
A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “The True Learning Partnership Framework Cleaning Tender 2025/26” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Oct 2025, 15:14 BST
- Last source update
- 16 Oct 2025, 15:14 BST
- Award evaluation window
- Submission end – 3 Dec 2025
- FTS notice number
2025/S 000-065977- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ce1fFind a Tender
- How it runs
The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.
How it was run
Official notice- Requests to participate (first stage)
- 10 Nov 2025, 12:00 GMT
- Appointment period ends
- 10 Nov 2025, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 Oct 2025 → 9 Jan 2026 · 4 dates- Tender notice published371 days ago16 Oct 2025, 15:14 BST
- Admission / appointment period ends346 days ago · period end, not a bid countdown10 Nov 2025, 12:00 GMT
- Award decision expected by322 days ago3 Dec 2025, 23:59 GMT
- Contract starts286 days ago9 Jan 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published16 Oct 2025, 15:14 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Full tender documents will be sent out electronically to all successful PSQ applicants
Notices published for this procedure
- Tender notice Tender notice on Find a Tender