Find a TenderAwardedContract details notice
Published 15 May 2025, 13:21 BST

Official UK procurement notice

YPO 001294 The supply of Premium Pencils

Official notice

Authority: Yorkshire Purchasing Organisation (Public body)

Framework agreement7 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Framework ceiling (notional)£6,000,000envelope for 7 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 19 Dec 2025awarded 24 Mar 2026
Awarded to Acco UK Limited +7 more7 awards
Framework period 4 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2026

What is being bought7 lots · detail below

Published requirement description

YPO are looking for Suppliers to be appointed onto a Framework Agreement following a

Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in

the education market and local authority sectors. This Framework is designed to meet the

needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's

distribution centre in Wakefield, West Yorkshire

£6,000,000 Exc VAT and £7,500,000 Inc VAT

  • The authority expects to re-tender this requirement around 1 Nov 2028, 23:59 GMT.

CPV: Pencils

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
5 bids on the busiest of 7 lots · 8 suppliers appointed
Framework period
4 yrs from 1 Apr 2026
Supplier levy on call-offs (max %)
3% of call-off value · Mandatory Marketing Contribution of 3%
Published description of the framework

There was a pricing and specification document (Appendix 1) for a basket of good and in addition all tenderers submitted pricing for their full range of Premium pencils under scope. These prices are fixed for a period of 15 months from the contract commencement date. After this initial fixed price period any amendments to price must be agreed with YPO in writing at least 45 days in advance.

Lots and requirements (7)Procurement structure

7 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot

Every one of these 7 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1School colouring pencilsAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #2Jumbo School Colouring PencilsAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #3Eco colouring pencilsAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #4Premium Colouring PencilsAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #5Sketching PencilsAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #6HB School and office PencilsAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

Lot #7Graphite and CharcoalAwarded 4 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 45%Price: 35%Social value: 20%
Published sub-criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 10%
  • Price: 35%
  • Social Value and Sustainability: 20%
Published award criteria (4)
  • Quality: Quality will be assessed 50% by sample evaluation and 25% quality control methods and procedures in place and 25% marketing support that can be offered.
  • Delivery and Customer Service: Lead times, KPI'S and delivery performance plus capacity. One question will be worth the full 10%.
  • Social Value and Sustainability: Two questions to be answered around social value and sustainability. This will include specific to product category as well as the overall business strategy.
  • Price: Cost will be evaluated by pricing(CIPFA) of a range of key products that can be offered which will be 75% of the overall score and then rebates will account for 25%.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to procurement documents

  • Technical & professional ability

    Please refer to procurement documents

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “YPO 001294 The supply of Premium Pencils” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Nov 2028
First published
15 May 2025, 13:21 BST
Last source update
20 May 2026, 10:13 BST
Award evaluation window
Submission end – 20 Mar 2026
Authority reference
001294
FTS notice number
2025/S 000-072147
Latest notice
Contract details notice (UK7)
Classification (CPV)
Pencils
Delivery area
Yorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-051471 Find a Tender
Review and risk notes
Risks

Product discontinuation

Supply chain

Currency fluctuations

Change in customer buying patterns

Price increases due to market fluctuations

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
19 Dec 2025, 14:00 GMT
Clarification deadline
5 Dec 2025, 14:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 3% of call-off value · Mandatory Marketing Contribution of 3%
Detailed submission instructions & authority contactsFrom official release

Timeline

15 May 2025 → 20 May 2026 · 10 dates
  1. Planning notice published
    15 May 2025, 13:21 BST
  2. Market engagement
    6 Jun 2025, 23:59 BST

    YPO are looking to start pre market engagment for the provision of Premium Pencils Including HB, Colouring, Graphite and Charcoal ranges to be stocked in the YPO warehouse in Wakefield (WF2 0XE) for delivery to our customer base. All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items.

    YPO intends to close the preliminary market engagement by the 06/06/2025.

    If you are interested in this opportunity please complete the excel sheet and return to the buying team by email with the information requested in the Questions tab alongside any further questions you may have around this opportunity: [email protected]

    YPO are looking for testing methods to ensure we achieve best value and quality in the market. How do you as manufacturer test these products to ensure consistence in high quality?

    YPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot. Eg pack sizes /wood type / barrel type /environmental claims (this may include customer feedback you have to support).

    YPO require detail of ranges that can be offered by providers for specific markets Eg EYS / colouring / HB/ graphite / charcoal. (YPO require providers that can offer full ranges of product to meet the needs of the customer base from Early Years through to Secondary and higher education)

    YPO are looking for your social value / sustainability offering to support your product ranges.

    YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.

  3. Tender notice published343 days ago
    7 Nov 2025, 15:46 GMT
  4. Clarification questions by315 days ago
    5 Dec 2025, 14:00 GMT
  5. Admission / appointment period ends301 days ago · period end, not a bid countdown
    19 Dec 2025, 14:00 GMT
  6. Award decision expected by210 days ago
    20 Mar 2026, 23:59 GMT
  7. Assessment summaries sent207 days ago
    24 Mar 2026
  8. Contract starts199 days ago
    1 Apr 2026, 00:00 BST
  9. Standstill ends197 days ago
    2 Apr 2026, 23:59 BST
  10. Latest notice published149 days ago
    20 May 2026, 10:13 BST

Notice history

10 events · 4 releases on Find a Tender · since 15 May 2025
  1. Preliminary market engagement notice published
    15 May 2025, 13:21 BST
    UK2
  2. Tender notice published
    7 Nov 2025, 15:46 GMT
    UK4
  3. Published value updated to £6,000,000
    7 Nov 2025, 15:46 GMT
    was £7,500,000
  4. Status changed to active
    7 Nov 2025, 15:46 GMT
  5. Procurement method changed
    7 Nov 2025, 15:46 GMT
  6. Deadline published: 19 Dec 2025, 14:00 GMT
    7 Nov 2025, 15:46 GMT
  7. Contract award notice published
    24 Mar 2026, 22:46 GMT
    UK6
  8. Status changed to complete
    24 Mar 2026, 22:46 GMT
  9. Contract signature expected
    3 Apr 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    20 May 2026, 10:13 BST
    UK7
Routine re-releases (4)
  • 2025-05: 1 release · 15 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 87 awards · see the list ↓
Bids received 53 from SMEs · busiest of 7 lots
Named bidders 9published on the award notice
Contracts signed 7latest 19 May 2026

£6,000,000 is the framework's published maximum, restated by the publisher on 7 award rows. It is one ceiling, not 7 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · School colouring pencils1 award
Acco UK Limited, Eastpoint Global Ltd SME, STAEDTLER (UK) LimitedSME3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.ceiling above24 Mar 2026Awarded
Lot 2 · Jumbo School Colouring Pencils1 award
BIC UK LtdSME, Daler-Rowney LimitedSME, Eastpoint Global Ltd SMEJumbo Colouring Pencils3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.ceiling above24 Mar 2026Awarded
Lot 3 · Eco colouring pencils1 award
BIC UK LtdSME, Eastpoint Global Ltd SME3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.ceiling above24 Mar 2026Awarded
Lot 4 · Premium Colouring Pencils1 award
JAKAR INTERNATIONAL LIMITEDSME, West Design Products LimitedSME3 Apr 2026 – 2 Apr 2030ceiling above24 Mar 2026Awarded
Lot 5 · Sketching Pencils1 award
Daler-Rowney LimitedSME, Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME3 Apr 2026 – 2 Apr 2030ceiling above24 Mar 2026Awarded
Lot 6 · HB School and office Pencils1 award
Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSMEHB and Office3 Apr 2026 – 3 Apr 2030ceiling above24 Mar 2026Awarded
Lot 7 · Graphite and Charcoal1 award
Acco UK Limited, BIC UK LtdSME, Daler-Rowney LimitedSME3 Apr 2026 – 2 Apr 2030ceiling above24 Mar 2026Awarded

Contracts

All 7 of these contracts carry the same published figure, £6,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 School Colouring Pencils · Acco UK Limited, Eastpoint Global Ltd SME, STAEDTLER (UK) LimitedSME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may want to expand the current ranges of items that fall within scope of the supply of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract.
    4 agreed KPIs: Social Value engine · Delivery Performance Reports · Rebate payments …
    • Social Value engine,  Delivering the proxies committed to in Appendix 3- Social Value Commitment Response  Social Value engine to be updated by the last working day of every month.
    • Delivery Performance Reports,  Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day;  Total number of order lines delivered;  Line fill - to the standard of 98% first time fill;
    • Rebate payments,  Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
    • Customer Service, All queries to be responded to within 48 working hours
  • Lot 2 Jumbo Colouring Pencils · BIC UK LtdSME, Daler-Rowney LimitedSME, Eastpoint Global Ltd SME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
    4 agreed KPIs: Social Value engine · Delivery Performance reports · Rebate Payments …
    • Social Value engine,  Delivering the proxies committed to in Appendix 3- Social Value Commitment Response  Social Value engine to be updated by the last working day of every month.
    • Delivery Performance reports,  Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day;  Total number of order lines delivered;  Line fill - to the standard of 98% first time fill;
    • Rebate Payments,  Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
    • Customer Service, All queries to be responded to within 48 working hours
  • Lot 3 Eco Colouring Pencils · BIC UK LtdSME, Eastpoint Global Ltd SME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
    4 agreed KPIs: Social Value Engine · Delivery performance reports · Rebate Payments …
    • Social Value Engine,  Delivering the proxies committed to in Appendix 3- Social Value Commitment Response  Social Value engine to be updated by the last working day of every month.
    • Delivery performance reports,  Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day;  Total number of order lines delivered;  Line fill - to the standard of 98% first time fill;
    • Rebate Payments,  Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
    • Customer Service, All queries to be responded to within 48 working hours
  • Lot 4 Premium Colouring Pencils · JAKAR INTERNATIONAL LIMITEDSME, West Design Products LimitedSME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
    4 agreed KPIs: Social Value Engine · Delivery Performance Reports · Rebate Payments …
    • Social Value Engine,  Delivering the proxies committed to in Appendix 3- Social Value Commitment Response  Social Value engine to be updated by the last working day of every month.
    • Delivery Performance Reports,  Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day;  Total number of order lines delivered;  Line fill - to the standard of 98% first time fill;
    • Rebate Payments,  Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
    • Customer Service, All queries to be responded to within 48 working hours
  • Lot 5 Sketching Pencils · Daler-Rowney LimitedSME, Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
    4 agreed KPIs: Social Value engine · Delivery Performance Reports · Rebate Payments …
    • Social Value engine,  Delivering the proxies committed to in Appendix 3- Social Value Commitment Response  Social Value engine to be updated by the last working day of every month.
    • Delivery Performance Reports,  Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day;  Total number of order lines delivered;  Line fill - to the standard of 98% first time fill;
    • Rebate Payments,  Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
    • Customer Service, All queries to be responded to within 48 working hours
  • Lot 6 HB and Office Pencils · Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 3 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
  • Lot 7 Graphite and Charcoal · Acco UK Limited, BIC UK LtdSME, Daler-Rowney LimitedSME

    Signed
    19 May 2026
    Value
    ceiling above
    Period
    19 May 2026 – 2 Apr 2030
    Status
    active
    Options
    YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · School colouring pencils3final-stage tenders · 4 at stage one30—
2 · Jumbo School Colouring Pencils5final-stage tenders30—
3 · Eco colouring pencils4final-stage tenders20—
4 · Premium Colouring Pencils2final-stage tenders20—
5 · Sketching Pencils3final-stage tenders20—
6 · HB School and office Pencils2final-stage tenders · 3 at stage one20—
7 · Graphite and Charcoal5final-stage tenders · 6 at stage one20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Yorkshire Purchasing Organisation

Contracting authorityPublic authority - sub-central government GB-PPON: PMRV-4748-MNJV 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone

Framework contractors & participating bidders

9 commercial parties on the notice · 8 awarded
  • ACCO UK LIMITEDFramework contractorGB-COH: 00197754GB-PPON: PWHV-7239-HJLG Millennium House, Aylesbury, South East, HP21 7QGContact email
  • BIC U.K. LIMITEDFramework contractorGB-COH: 00389090GB-PPON: PPNN-9891-WLQZ The Charter Building, Uxbridge, London, UB8 1JGContact email
  • DALER-ROWNEY LIMITEDFramework contractorGB-COH: 00194555GB-PPON: PDNJ-9195-RJJD Daler Rowney House, Bracknell, South East, RG12 8SSContact email
  • DALER-ROWNEY LIMITEDBidder / tendererGB-PPON: PDNJ-9195-RJJD Daler Rowney House, Bracknell, South East, RG12 8SS
  • Eastpoint Global LtdFramework contractorGB-COH: 11716903GB-PPON: PWYZ-6967-WYLZ Minerva House, Galahad Road, Gorleston, East of England, NR31 7RUContact email
  • JAKAR INTERNATIONAL LIMITEDFramework contractorGB-COH: 00495767GB-PPON: PYBY-3153-HDQW 410 Centennial Park, Centennial Avenue, Borehamwood, East of England, WD6 3TJContact email
  • STADLER UK LIMITEDFramework contractorGB-COH: 06388781GB-PPON: PTLN-2954-PTHW Leafield Building, Ashford, South East, TN23 1RDContact email
  • STAEDTLER (U.K.) LIMITEDFramework contractorGB-COH: 00797272GB-PPON: PPYB-7128-XJXT 31 Old Field Road, Bridgend, Wales, CF35 5LJContact email
  • WEST DESIGN PRODUCTS LIMITEDFramework contractorGB-COH: 02723202GB-PPON: PWGV-5725-GQMP West House, Shearway Business Park, Pent Road, Folkestone, South East, CT19 4RJContact email

Official documents & specifications (31)

Official links; attachments are not copied

Tender pack and attachments

Show 5 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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