Official UK procurement notice
YPO 001294 The supply of Premium Pencils
Authority: Yorkshire Purchasing Organisation (Public body)
What is being bought7 lots · detail below
Published requirement descriptionYPO are looking for Suppliers to be appointed onto a Framework Agreement following a
Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in
the education market and local authority sectors. This Framework is designed to meet the
needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's
distribution centre in Wakefield, West Yorkshire
£6,000,000 Exc VAT and £7,500,000 Inc VAT
- The authority expects to re-tender this requirement around 1 Nov 2028, 23:59 GMT.
CPV: Pencils
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 5 bids on the busiest of 7 lots · 8 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2026
- Supplier levy on call-offs (max %)
- 3% of call-off value · Mandatory Marketing Contribution of 3%
Published description of the framework
There was a pricing and specification document (Appendix 1) for a basket of good and in addition all tenderers submitted pricing for their full range of Premium pencils under scope. These prices are fixed for a period of 15 months from the contract commencement date. After this initial fixed price period any amendments to price must be agreed with YPO in writing at least 45 days in advance.
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 7 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1School colouring pencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #2Jumbo School Colouring PencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #3Eco colouring pencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #4Premium Colouring PencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #5Sketching PencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #6HB School and office PencilsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
Lot #7Graphite and CharcoalAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 35%
- Delivery and Customer Service: 10%
- Price: 35%
- Social Value and Sustainability: 20%
Published award criteria (4)
- Quality: Quality will be assessed 50% by sample evaluation and 25% quality control methods and procedures in place and 25% marketing support that can be offered.
- Delivery and Customer Service: Lead times, KPI'S and delivery performance plus capacity. One question will be worth the full 10%.
- Social Value and Sustainability: Two questions to be answered around social value and sustainability. This will include specific to product category as well as the overall business strategy.
- Price: Cost will be evaluated by pricing(CIPFA) of a range of key products that can be offered which will be 75% of the overall score and then rebates will account for 25%.
- Economic & financial standing
Please refer to procurement documents
- Technical & professional ability
Please refer to procurement documents
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “YPO 001294 The supply of Premium Pencils” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Nov 2028
- First published
- 15 May 2025, 13:21 BST
- Last source update
- 20 May 2026, 10:13 BST
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
001294- FTS notice number
2025/S 000-072147- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051471Find a Tender
- Risks
Product discontinuation
Supply chain
Currency fluctuations
Change in customer buying patterns
Price increases due to market fluctuations
How it was run
Official notice- Appointment period ends
- 19 Dec 2025, 14:00 GMT
- Clarification deadline
- 5 Dec 2025, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 3% of call-off value · Mandatory Marketing Contribution of 3%
Timeline
15 May 2025 → 20 May 2026 · 10 dates- Planning notice published15 May 2025, 13:21 BST
- Market engagement6 Jun 2025, 23:59 BST
YPO are looking to start pre market engagment for the provision of Premium Pencils Including HB, Colouring, Graphite and Charcoal ranges to be stocked in the YPO warehouse in Wakefield (WF2 0XE) for delivery to our customer base. All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items.
YPO intends to close the preliminary market engagement by the 06/06/2025.
If you are interested in this opportunity please complete the excel sheet and return to the buying team by email with the information requested in the Questions tab alongside any further questions you may have around this opportunity: [email protected]
YPO are looking for testing methods to ensure we achieve best value and quality in the market. How do you as manufacturer test these products to ensure consistence in high quality?
YPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot. Eg pack sizes /wood type / barrel type /environmental claims (this may include customer feedback you have to support).
YPO require detail of ranges that can be offered by providers for specific markets Eg EYS / colouring / HB/ graphite / charcoal. (YPO require providers that can offer full ranges of product to meet the needs of the customer base from Early Years through to Secondary and higher education)
YPO are looking for your social value / sustainability offering to support your product ranges.
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.
- Tender notice published343 days ago7 Nov 2025, 15:46 GMT
- Clarification questions by315 days ago5 Dec 2025, 14:00 GMT
- Admission / appointment period ends301 days ago · period end, not a bid countdown19 Dec 2025, 14:00 GMT
- Award decision expected by210 days ago20 Mar 2026, 23:59 GMT
- Assessment summaries sent207 days ago24 Mar 2026
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Standstill ends197 days ago2 Apr 2026, 23:59 BST
- Latest notice published149 days ago20 May 2026, 10:13 BST
Notice history
10 events · 4 releases on Find a Tender · since 15 May 2025- Preliminary market engagement notice published15 May 2025, 13:21 BSTUK2
- Tender notice published7 Nov 2025, 15:46 GMTUK4
- Published value updated to £6,000,0007 Nov 2025, 15:46 GMTwas £7,500,000
- Status changed to active7 Nov 2025, 15:46 GMT
- Procurement method changed7 Nov 2025, 15:46 GMT
- Deadline published: 19 Dec 2025, 14:00 GMT7 Nov 2025, 15:46 GMT
- Contract award notice published24 Mar 2026, 22:46 GMTUK6
- Status changed to complete24 Mar 2026, 22:46 GMT
- Contract signature expected3 Apr 2026, 23:59 BSTscheduled
- Contract details notice published20 May 2026, 10:13 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 15 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£6,000,000 is the framework's published maximum, restated by the publisher on 7 award rows. It is one ceiling, not 7 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · School colouring pencils1 award | |||
| Acco UK Limited, Eastpoint Global Ltd SME, STAEDTLER (UK) LimitedSME3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded. | ceiling above | 24 Mar 2026 | Awarded |
| Lot 2 · Jumbo School Colouring Pencils1 award | |||
| BIC UK LtdSME, Daler-Rowney LimitedSME, Eastpoint Global Ltd SMEJumbo Colouring Pencils3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded. | ceiling above | 24 Mar 2026 | Awarded |
| Lot 3 · Eco colouring pencils1 award | |||
| BIC UK LtdSME, Eastpoint Global Ltd SME3 Apr 2026 – 2 Apr 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded. | ceiling above | 24 Mar 2026 | Awarded |
| Lot 4 · Premium Colouring Pencils1 award | |||
| JAKAR INTERNATIONAL LIMITEDSME, West Design Products LimitedSME3 Apr 2026 – 2 Apr 2030 | ceiling above | 24 Mar 2026 | Awarded |
| Lot 5 · Sketching Pencils1 award | |||
| Daler-Rowney LimitedSME, Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME3 Apr 2026 – 2 Apr 2030 | ceiling above | 24 Mar 2026 | Awarded |
| Lot 6 · HB School and office Pencils1 award | |||
| Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSMEHB and Office3 Apr 2026 – 3 Apr 2030 | ceiling above | 24 Mar 2026 | Awarded |
| Lot 7 · Graphite and Charcoal1 award | |||
| Acco UK Limited, BIC UK LtdSME, Daler-Rowney LimitedSME3 Apr 2026 – 2 Apr 2030 | ceiling above | 24 Mar 2026 | Awarded |
Contracts
All 7 of these contracts carry the same published figure, £6,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 School Colouring Pencils · Acco UK Limited, Eastpoint Global Ltd SME, STAEDTLER (UK) LimitedSME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may want to expand the current ranges of items that fall within scope of the supply of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract.
4 agreed KPIs: Social Value engine · Delivery Performance Reports · Rebate payments …
- Social Value engine, Delivering the proxies committed to in Appendix 3- Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Delivery Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill;
- Rebate payments, Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
- Customer Service, All queries to be responded to within 48 working hours
Lot 2 Jumbo Colouring Pencils · BIC UK LtdSME, Daler-Rowney LimitedSME, Eastpoint Global Ltd SME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
4 agreed KPIs: Social Value engine · Delivery Performance reports · Rebate Payments …
- Social Value engine, Delivering the proxies committed to in Appendix 3- Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Delivery Performance reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill;
- Rebate Payments, Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
- Customer Service, All queries to be responded to within 48 working hours
Lot 3 Eco Colouring Pencils · BIC UK LtdSME, Eastpoint Global Ltd SME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
4 agreed KPIs: Social Value Engine · Delivery performance reports · Rebate Payments …
- Social Value Engine, Delivering the proxies committed to in Appendix 3- Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Delivery performance reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill;
- Rebate Payments, Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
- Customer Service, All queries to be responded to within 48 working hours
Lot 4 Premium Colouring Pencils · JAKAR INTERNATIONAL LIMITEDSME, West Design Products LimitedSME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
4 agreed KPIs: Social Value Engine · Delivery Performance Reports · Rebate Payments …
- Social Value Engine, Delivering the proxies committed to in Appendix 3- Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Delivery Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill;
- Rebate Payments, Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
- Customer Service, All queries to be responded to within 48 working hours
Lot 5 Sketching Pencils · Daler-Rowney LimitedSME, Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
4 agreed KPIs: Social Value engine · Delivery Performance Reports · Rebate Payments …
- Social Value engine, Delivering the proxies committed to in Appendix 3- Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Delivery Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill;
- Rebate Payments, Notification that the rebate payments are paid timely and accurately. Monitor values throughout the year.
- Customer Service, All queries to be responded to within 48 working hours
Lot 6 HB and Office Pencils · Eastpoint Global Ltd SME, STADLER UK LIMITEDSME, STAEDTLER (UK) LimitedSME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 3 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
Lot 7 Graphite and Charcoal · Acco UK Limited, BIC UK LtdSME, Daler-Rowney LimitedSME
- Signed
- 19 May 2026
- Value
- ceiling above
- Period
- 19 May 2026 – 2 Apr 2030
- Status
- active
- Options
- YPO may wish to expand the ranges of under the scope of premium pencils. Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderers over the life of the contract within scope.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · School colouring pencils | 3final-stage tenders · 4 at stage one | 3 | 0 | — |
| 2 · Jumbo School Colouring Pencils | 5final-stage tenders | 3 | 0 | — |
| 3 · Eco colouring pencils | 4final-stage tenders | 2 | 0 | — |
| 4 · Premium Colouring Pencils | 2final-stage tenders | 2 | 0 | — |
| 5 · Sketching Pencils | 3final-stage tenders | 2 | 0 | — |
| 6 · HB School and office Pencils | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
| 7 · Graphite and Charcoal | 5final-stage tenders · 6 at stage one | 2 | 0 | — |
Who bid
- wonACCO UK LIMITED · South East England · 1, 7, 2
- wonEastpoint Global LtdSME · East of England · 1, 2, 3, 5, 6
- wonSTAEDTLER (U.K.) LIMITEDSME · Wales (Cymru) · 1, 2, 3, 7
- wonBIC U.K. LIMITEDSME · Greater London · 2, 3, 7
- wonDALER-ROWNEY LIMITEDSME · South East England · 2, 5, 7, 3
- wonJAKAR INTERNATIONAL LIMITEDSME · East of England · 4
- wonWEST DESIGN PRODUCTS LIMITEDSME · South East England · 4
- wonSTADLER UK LIMITEDSME · South East England · 5, 6
- wonDALER-ROWNEY LIMITED · South East England · 7
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
9 commercial parties on the notice · 8 awarded- ACCO UK LIMITEDFramework contractor
- BIC U.K. LIMITEDFramework contractor
- DALER-ROWNEY LIMITEDFramework contractor
- DALER-ROWNEY LIMITEDBidder / tenderer
- Eastpoint Global LtdFramework contractor
- JAKAR INTERNATIONAL LIMITEDFramework contractor
- STADLER UK LIMITEDFramework contractor
- STAEDTLER (U.K.) LIMITEDFramework contractor
- WEST DESIGN PRODUCTS LIMITEDFramework contractor
Official documents & specifications (31)
Official links; attachments are not copiedTender pack and attachments
- Signed contract
- Signed contract
- Bidding documents and specifications Associated documents can be found at https://procontract.due-north.com/register?ReadForm
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
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Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
2 further documents are listed in the JSON mirror.