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Published 13 May 2025, 14:57 BST

Official UK procurement notice

YPO 001296 The Supply of Batteries

Official notice

Authority: Yorkshire Purchasing Organisation (Public body)

Framework agreement4 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: UKYorkshire & Humber (UKE)
Framework ceiling (notional)£1,000,000envelope for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 19 Dec 2025awarded 1 Apr 2026
Awarded to UK Electric Ltd t/a BEI Lighting +2 more4 awards
Framework period 2 yrsends 1 Mar 2028 · up to 1 Mar 2030 with extensions · starts 2 Mar 2026

What is being bought4 lots · detail below

Published requirement description

YPO have appointed suppliers onto a Framework Agreement following a competitive tendering procedure for the supply of Batteries for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.

  • The authority expects to re-tender this requirement around 11 Nov 2029, 23:59 GMT.

CPV: Batteries

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
4 bids on the busiest of 4 lots · 3 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 2 Mar 2026
Supplier levy on call-offs (max %)

4.50% of call-off value · The tender will have the following rebates:

Marketing and Catalogue contribution - 3%

Retrospective Rebate - 1.5%

Who may buy through it

www.ypo.co.uk/about/customers/perm… ↗

Published description of the framework

A completed pricing appendix for a basket of good was required as part of suppliers submission and was evaluated using the CIPFA % difference model.

This pricing is to be held for an initial period from 1st May 2026 (the commencement date of this contract) which varies depending on individual tender submission. After this initial period, any amendments to price must be agreed with YPO in writing at least 45 days before any proposal.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot

Every one of these 4 lots carries the same published figure, £900,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Carbon Zinc BatteriesAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 2 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2030 with extensions
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Batteries. · The Framework Agreement will cover the period from 2nd March 2026 to 1st March 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 2nd March 2026 to 1st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
31440000 Batteries
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #2Alkaline Batteries (Low Drain)AwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 2 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2030 with extensions
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Batteries. · The Framework Agreement will cover the period from 2nd March 2026 to 1st March 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 2nd March 2026 to 1st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
31440000 Batteries
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #3Alkaline Batteries (High Drain)AwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 2 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2030 with extensions
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Batteries. · The Framework Agreement will cover the period from 2nd March 2026 to 1st March 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 2nd March 2026 to 1st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
31440000 Batteries
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #4Rechargeable BatteriesAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 2 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2030 with extensions
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Batteries. · The Framework Agreement will cover the period from 2nd March 2026 to 1st March 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 2nd March 2026 to 1st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
31440000 Batteries
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 30%Price: 50%Social value: 20%
Published sub-criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 10%
  • Cost: 50%
  • Social Value /Sustainability: 20%
Published award criteria (4)
  • Cost: There will be two criteria which will be: Pricing submission is cost criteria question 1.1 with a weighting of 70% allocated of the overall 50% weighting applied to the Cost criteria. Pricing term is cost criteria question 1.2 with a weighting of 30% allocated of the overall 50% weighting applied to the Cost criteria.
  • Quality: There will be two criteria which will be: Continuous improvement is quality criteria question 2.1 with a weighting of 50% allocated of the overall 20% weighting applied to the Quality criteria. Quality and product sourcing is quality criteria question 2.2 with a weighting of 50% allocated of the overall 20% weighting applied to the Quality criteria.
  • Delivery and Customer Service: There will be two criteria which will be: Lead times and stock holding is Delivery and Customer Service criteria question 3.1 with a weighting of 50% allocated of the overall 10% weighting applied to the Delivery and Customer Service criteria. Customer care is Delivery and Customer Service criteria question 3.2 with a weighting of 50% allocated of the overall 10% weighting applied to the Delivery and Customer Service criteria.
  • Social Value /Sustainability: There will be three criteria which will be: Social value is Social Value /Sustainability criteria question 4.1 with a weighting of 45% allocated of the overall 20% weighting applied to the Social Value /Sustainability criteria. Responsible procurement is Social Value /Sustainability criteria question 4.2 with a weighting of 10% allocated of the overall 20% weighting applied to the Social Value /Sustainability criteria. Priority themes is Social Value /Sustainability criteria question 4.1 with a weighting of 45% allocated of the overall 20% weighting applied to the Social Value /Sustainability criteria.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO 001296 The Supply of Batteries” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
https://www.ypo.co.uk/about/customers/permissible-users
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 11 Nov 2029
First published
13 May 2025, 14:57 BST
Last source update
21 May 2026, 14:57 BST
Award evaluation window
Submission end – 17 Feb 2026
Authority reference
001296
FTS notice number
2025/S 000-072478
Latest notice
Contract details notice (UK7)
Classification (CPV)
Batteries
Delivery area
UKYorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-051222 Find a Tender
Contract terms summary

Please refer to the procurement documentation

Review and risk notes
Risks

Please refer to the procurement documentation

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
19 Dec 2025, 14:00 GMT
Clarification deadline
8 Dec 2025, 14:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 4.50% of call-off value · The tender will have the following rebates:

Marketing and Catalogue contribution - 3%

Retrospective Rebate - 1.5%

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

13 May 2025 → 21 May 2026 · 9 dates
  1. Planning notice published
    13 May 2025, 14:57 BST
  2. Market engagement
    2 Jun 2025, 23:59 BST

    YPO are looking to start pre market engagement for the provision of batteries to be stocked in the YPO warehouse in Wakefield (WF2 0XE) for delivery to our customer base. All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items.

    YPO are looking to learn more about the specification of batteries.

    YPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot, for example pack sizes sold into the education market.

    YPO require providers that can offer full ranges of product to meet the needs of the customer base from early years through to secondary and higher education and also our non-education customers.

    If you are interested in this opportunity please email [email protected] for more information.

    YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.

  3. Tender notice published339 days ago
    10 Nov 2025, 14:48 GMT
  4. Clarification questions by311 days ago
    8 Dec 2025, 14:00 GMT
  5. Admission / appointment period ends300 days ago · period end, not a bid countdown
    19 Dec 2025, 14:00 GMT
  6. Award decision expected by240 days ago
    17 Feb 2026, 23:59 GMT
  7. Contract starts228 days ago
    2 Mar 2026
  8. Assessment summaries sent198 days ago
    1 Apr 2026, 00:00 BST
  9. Latest notice published147 days ago
    21 May 2026, 14:57 BST

Notice history

10 events · 5 releases on Find a Tender · since 13 May 2025
  1. Preliminary market engagement notice published
    13 May 2025, 14:57 BST
    UK2
  2. Tender notice published
    10 Nov 2025, 14:48 GMT
    UK4
  3. Status changed to active
    10 Nov 2025, 14:48 GMT
  4. Procurement method changed
    10 Nov 2025, 14:48 GMT
  5. Deadline published: 19 Dec 2025, 14:00 GMT
    10 Nov 2025, 14:48 GMT
  6. Contract award notice published
    1 Apr 2026, 16:29 BST
    UK6
  7. Status changed to complete
    1 Apr 2026, 16:29 BST
  8. Contract signature expected
    17 Apr 2026, 23:59 BST
    scheduled
  9. Contract details notice published
    7 May 2026, 13:21 BST
    UK7
  10. Contract details notice published
    21 May 2026, 14:57 BST
    UK7
Routine re-releases (5)
  • 2025-11: 1 release · 10 Nov 2025
  • 2025-05: 1 release · 13 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 34 awards · see the list ↓
Bids received 44 from SMEs · busiest of 4 lots
Contracts signed 4latest 30 Apr 2026

£900,000 inc. VAT is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Carbon Zinc Batteries1 award
UK Electric Ltd t/a BEI Lighting1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 12 month extensions · Options: Any resulting contract shall we deemed to cover any item that can be supplied by the successful tenderer (s) over the life of the contract within the scope of The Supply of Batteriesceiling above1 Apr 2026Awarded
Lot 2 · Alkaline Batteries (Low Drain)1 award
Upergy LtdSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 12 month extensions. · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer (s) over the life of the Contract within the scope of The Supply of Batteries.ceiling above1 Apr 2026Awarded
Lot 3 · Alkaline Batteries (High Drain)1 award
UK Electric Ltd t/a BEI Lighting1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 12 month extensions. · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer (s) over the life of the Contract within the scope of The Supply of Batteries.ceiling above1 Apr 2026Awarded
Lot 4 · Rechargeable Batteries1 award
VELORIS - THE BATTERY PARTNER UK LTDSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 12 month extensions. · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer (s) over the life of the Contract within the scope of The Supply of Batteries.ceiling above1 Apr 2026Awarded

Contracts

All 4 of these contracts carry the same published figure, £900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 Carbon Zinc Batteries · UK Electric Ltd t/a BEI Lighting

    Signed
    30 Apr 2026
    Value
    ceiling above
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    The Framework Agreement will cover the period from 1 May 2026 to 30 April 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1 May 2026 to 30 April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
    Options
    Any resulting contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the supply of Batteries.
    5 agreed KPIs: Social Value Engine 100% · Delivery and Quality Performance Reports: 98% · Customer Service 95% …
    • Social Value Engine 100%, Delivering the proxies committed to in Appendix 7 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
    • Delivery and Quality Performance Reports: 98%, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day
    • Customer Service 95%, All queries responded to within 24 working hours on a standard working day. Any customer complaints must be investigated and responded to within 48 hours.
    • Invoice, delivery and credit note accuracy and on time - to 98%:, Quantity of invoices sent to YPO; Quantity of invoices queried due to error (price/delivery discrepancies).
    • Rebate Payments: 80%, Notification that the rebate payments are paid timely and accurately.

  • Lot 3 Alkaline Batteries (High Drain) · UK Electric Ltd t/a BEI Lighting

    Signed
    30 Apr 2026
    Value
    ceiling above
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    The Framework Agreement will cover the period from 1 May 2026 to 30 April 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1 May 2026 to 30 April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
    Options
    Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderer(s) over the life of the contract within the scope of the supply of batteries.
    5 agreed KPIs: Social Value Engine 100% · Delivery and Quality Performance Reports: 98% · Customer Service 95% …
    • Social Value Engine 100%, Delivering the proxies committed to in Appendix 7 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
    • Delivery and Quality Performance Reports: 98%, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day
    • Customer Service 95%, All queries responded to within 24 working hours on a standard working day. Any customer complaints must be investigated and responded to within 48 hours.
    • Invoice, delivery and credit note accuracy and on time - to 98%, Quantity of invoices sent to YPO Quantity of invoices queried due to error (price/delivery discrepancies).
    • Rebate Payments: 80%, Notification that the rebate payments are paid timely and accurately.

  • Lot 2 Alkaline Batteries (Low Drain) · Upergy LtdSME

    Signed
    22 Apr 2026
    Value
    ceiling above
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    The Framework Agreement will cover the period from 1 May 2026 to 30 April 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1 May 2026 to 30 April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
    Options
    Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderer(s) over the life of the contract within the scope of the supply of batteries.
    5 agreed KPIs: Social Value Engine 100% · Delivery and Quality Performance Reports: 98% · Customer Service 95% …
    • Social Value Engine 100%, Delivering the proxies committed to in Appendix 7 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
    • Delivery and Quality Performance Reports: 98%, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day
    • Customer Service 95%, All queries responded to within 24 working hours on a standard working day. Any customer complaints must be investigated and responded to within 48 hours.
    • Invoice, delivery and credit note accuracy and on time - to 98%:, Quantity of invoices sent to YPO; Quantity of invoices queried due to error (price/delivery discrepancies).
    • Rebate Payments: 80%, Notification that the rebate payments are paid timely and accurately.

  • Lot 4 Rechargeable Batteries · VELORIS - THE BATTERY PARTNER UK LTDSME

    Signed
    22 Apr 2026
    Value
    ceiling above
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    The Framework Agreement will cover the period from 1 May 2026 to 30 April 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1 May 2026 to 30 April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
    Options
    Any resulting contract shall be deemed to cover any item that can be supplied by the successful tenderer(s) over the life of the contract within the scope of the supply of batteries.
    5 agreed KPIs: Social Value Engine 100% · Delivery and Quality Performance Reports: 98% · Customer Service 95% …
    • Social Value Engine 100%, Delivering the proxies committed to in Appendix 7 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
    • Delivery and Quality Performance Reports: 98%, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day
    • Customer Service 95%, All queries responded to within 24 working hours on a standard working day. Any customer complaints must be investigated and responded to within 48 hours.
    • Invoice, delivery and credit note accuracy and on time - to 98%, Quantity of invoices sent to YPO; Quantity of invoices queried due to error (price/delivery discrepancies).
    • Rebate Payments: 80%, Notification that the rebate payments are paid timely and accurately.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Carbon Zinc Batteries3final-stage tenders30—
2 · Alkaline Batteries (Low Drain)4final-stage tenders40—
3 · Alkaline Batteries (High Drain)4final-stage tenders40—
4 · Rechargeable Batteries4final-stage tenders40—

Contracting authority & participating public bodies

Yorkshire Purchasing Organisation

Contracting authorityPublic authority - sub-central government GB-PPON: PMRV-4748-MNJV 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email

Framework contractors & participating bidders

3 commercial parties on the notice
  • UK ELECTRIC LIMITEDFramework contractorGB-COH: 02742081GB-PPON: PNLV-8448-DWWT Votec House, Newbury, South East, RG14 5TNContact email
  • UPERGY LIMITEDFramework contractorGB-COH: 02045875GB-PPON: PZTV-6786-GCRG Unit 2 Focus Park, Ashbourne Way, Solihull, West Midlands, B90 4QUContact email
  • VELORIS - THE BATTERY PARTNER UK LTDFramework contractorGB-COH: 02906519GB-PPON: PGBB-1542-MHDM 36a Vanguard Way, Shrewsbury, West Midlands, SY1 3TGContact email

Official documents & specifications (23)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

Show 6 more notices