Official UK procurement notice
The Supply, Installation, Management and Maintenance of On Street Secure Cycle Parking
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe Council require a contractor to supply, install, manage and maintain on street secure cycle parking facilities. This includes the following:-
Provide and run an online portal to allow members of the public to sign up to an available space or to a waiting list for a particular unit;
Manage users deposits;
Manage users keys including replacing and redistributing keys when new users take over spaces;
Take payments from users either monthly or annually;
Service of all existing and any new units twice per year;
On call maintenance to fix any material issues within 3 days;
On call to deal with issues of Graffiti in line with the Councils policies on graffiti removal.
Supply and install new units
- Recurrence: September 2030
CPV: Bicycle locks · Boxes and lockers · Storage services · Storage units · Tools, locks, keys, hinges, fasteners, chain and springs
The lotProcurement structure
single lot · value publishedLot #1The Council is awarding this contract for the supply, installation, management and…AwardedRenewalPublished value£500,000
The Council is awarding this contract for the supply, installation, management and maintenance of on street secure cycle parking including the following:-
Provide and run an online portal to allow members of the public to sign up to an available space or to a waiting list for a particular unit;
Manage users deposits;
Manage users keys including replacing and redistributing keys when new users take over spaces;
Take payments from users either monthly or annually;
Service of all existing and any new units twice per year;
On call maintenance to fix any material issues within 3 days;
On call to deal with issues of Graffiti in line with the Councils policies on graffiti removal.
Supply and install new units
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Full details in tender documentation: 60%
- price: 40%
Published award criteria (2)
- Full details in tender documentation: 60
- Price: 40
- Economic & financial standing
Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above threshold)/8 and 9 of the Procurement (Scotland)Regulations 2016 (below threshold).
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of 167,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:
Current ratio for Current Year: 1.1
Current ratio for Prior Year: 1.1
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are …
- Technical & professional ability
Please see additional information
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · September 2030
- First published
- 4 Oct 2024, 10:32 BST
- Last source update
- 8 Jan 2025, 09:30 GMT
- Award evaluation window
- 5 Nov 2024 – …
- Authority reference
CT1494- FTS notice number
2025/S 000-000434- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a5c0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: Part IV: Selection criteria - C: Technical and Professional Ability – Prompt Payment – Question 4C.4 - It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub- contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question. Part IV: Selection criteria - C: Technical and Professional Ability – Living Wage Payment – Question 4C.4. Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the contract, and/or any subsequent call off contract (including any agency or sub-contractor staff) directly involved in the delivery of the contract, and/or any subsequent call off contract, at least the real Living Wage. Part IV: Selection criteria - C: Environmental Management Measures – Question 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to the provision of a carbon reduction plan Where a Tenderer’s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition (SC Ref:786918)
How it was run
Official notice- Submission deadline
- 5 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 5 Nov 2024, 12:00 GMT
Timeline
5 Nov 2024 → 8 Jan 2025 · 3 dates- Submission deadline5 Nov 2024, 12:00 GMT
- Bids opened5 Nov 2024, 12:00 GMT
- Notice published8 Jan 2025, 09:30 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Jan 2025, 09:30 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Grease Monkey LtdSME | £500,000 † | — | Awarded |
Contracts
Contract 000434-2025-CT1494-1 · Grease Monkey LtdSME
- Signed
- 6 Jan 2025
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Grease Monkey LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.