Official UK procurement notice
The Supply and Installation of an Immersive Suite Solution
Authority: Wrexham University (Education)
What is being bought
Published requirement descriptionWrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies. We are looking to install an Immersive four wall and floor projection solution space using 2D projectors to be installed into a new building at the university.
As a guide, the expected users of the immersive space will be:
University Students
Academic Researchers
NHS Professionals and Trainees
Industry Partners
Schools and Colleges
Professional Training Organisations
Interdisciplinary Project Teams
Community Outreach Initiatives
University subsidiary limited companies – Glyndwr Innovation Ltd. (GIL), North Wales Science Ltd. (NWS)
Commercial partners who the University will have Commercial Partnership contracts which may deliver revenue generation.
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building is due to be completed during December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until late 2025. It is expected that the Immersive Space supplier will work with the construction contractor throughout 2025 to ensure successful completion of the overall project.
The solution needs to be able to run scenarios and content from a number of different applications. A full list is provided in Appendix 1F, which should be completed in full.
The following are viewed as mandatory, and full compatibility integration need to be in place before 5th December 2025.
The solution needs to allow the university to show their own pre-recorded and live streamed 360 material.
The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 Titan camera system)
The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 X4 camera system)
The solution needs to be able to show material created using YouTube 360.
The solution needs to be able to run scenarios from Google Earth
The solution needs to be able to run scenarios from Google Street View
The solution needs to be able to run scenarios from Matterport
The solution needs to be able to run scenarios from Sketchup
The solution needs to be able to run scenarios from Unity
The solution needs to be able to run scenarios from Unreal Engine
The solution needs to be able to run scenarios from Virtus Tech DigiSim (Wales Virtual Hospital)
The solution needs to be able to run scenarios from VRPatients
CPV: Audio-visual equipment · Computer screens and consoles · Custom software development services · Installation services of sound equipment · Installation services of video equipment · Miscellaneous software package and computer systems · Multimedia equipment · Software programming and consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1The University is seeking to procure a contract To Supply and Installation of an…
The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance.
The supply of software and projection equipment which will combine to deliver an immersive suite solution space .
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed by early December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until October / November 2025. However, the University will place purchase orders for the Hardware equipment (i.e. Projectors) in early January 2025 for immediate delivery. Additional information: Supply and Delivery of the Equipment will be in Quarter 1 of 2025, but installation will be in October / November 2025(9 months later). Warranty and Subscription Licences are expected to commence from date of installation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Oct 2024, 16:24 BST
- Last source update
- 23 Oct 2024, 16:24 BST
- Award evaluation window
- 22 Nov 2024 – …
- Authority reference
AS/CT/22/010/2024- FTS notice number
2024/S 000-034365- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b0aaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As per Procurement Documentation
Publisher note: Please note there are multiple software applications that have been identified which will require full integration compatibility to be in place with the immersive suite solution before 5th December 2025. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145522. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:145522)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.sell2wales.gov.wales ↗
- Submission deadline
- 22 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 22 Nov 2024, 13:00 GMT
Timeline
23 Oct 2024 → 22 Nov 2024 · 3 dates- Notice published23 Oct 2024, 16:24 BST
- Submission deadline22 Nov 2024, 12:00 GMT
- Bids opened22 Nov 2024, 13:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria