Find a TenderClosed
Published 19 Apr 2024, 15:17 BST

Official UK procurement notice

The Supply and Installation of an Immersive Suite Solution.

Official notice

Authority: Wrexham University (Education)

GoodsOpen procedure
Published estimate£250,000exc. VAT
Submissions closed 20 May 2024

What is being bought

Published requirement description

Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies.

The expectations and benefits of having this space are (but are not limited to):

Improved teaching outcome by participating in a highly engaging environment.

Improved student engagement

Enhanced Research Opportunities through high-fidelity simulation

Cross-Disciplinary Collaboration across the university

External Partnership Development

Better recruitment and retention

Alignment with training solutions across industry and health sector

Shared Learning Opportunities using collaborative technology approaches.

Examples of its use include:

Use the immersive space for 3D modelling and virtual walkthroughs of architectural designs or engineering projects, allowing students to explore structural integrity, aesthetics, and functionality in a simulated environment.

Simulate different ecosystems and environmental changes, such as deforestation, urbanization, or climate change effects, enabling students to study impacts and mitigation strategies interactively.

Conduct experiments within controlled, immersive environments to study human behavior, cognitive processes, and social interactions in various simulated scenarios.

Investigate the effectiveness of immersive learning experiences on student engagement, retention, and performance across different disciplines.

Simulate different ecosystems and environmental changes, such as deforestation, urbanization, or climate change effects, enabling students to study impacts and mitigation strategies interactively.

Conduct experiments within controlled, immersive environments to study human behaviour, cognitive processes, and social interactions in various simulated scenarios.

Provide simulations of clinical procedures, emergency room operations, or patient interactions for healthcare students and professionals to practice in a risk-free setting, enhancing skills and decision-making under pressure.

Use virtual reality environments for patient rehabilitation, offering engaging activities that can aid in the recovery of motor skills and cognitive functions.

Enable companies to design, prototype, and test new products in a virtual environment before moving to physical production, saving time and resources.

Conduct safety training sessions in a controlled environment, simulating hazardous workplace scenarios without the risk of injury.

Offer immersive training programs that simulate construction sites and urban planning scenarios, teaching best practices, safety protocols, and project management skills.

Simulate crisis situations for fire, police, and emergency medical services, enhancing teamwork, communication, and response strategies in complex scenarios.

Host interactive experiences and workshops for school groups, promoting interest in STEM fields through engaging, hands-on learning activities in a virtual environment.

Provide community workshops focused on digital skills and literacy, using the immersive space to demonstrate and practice modern technologies.

Create immersive art installations or performances that blend technology, sound, and visuals, offering new ways for artists to express ideas and for audiences to engage with art.

Visualise and interact with data on climate change impacts, such as sea-level rise or extreme weather events, facilitating interdisciplinary research and discussions on sustainability and adaptation strategies.

The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed during Summer 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 with supply and delivery during Summer / Autumn 2024, the full installation of Immersive Suite would not be scheduled until September 2025.

CPV: Audio-visual equipment · Computer screens and consoles · Custom software development services · Installation services of sound equipment · Installation services of video equipment · Miscellaneous software package and computer systems · Multimedia equipment · Software programming and consultancy services

The lotProcurement structure

single lot · no lot value published
Lot #1The University is seeking to procure a contract To Supply and Installation of an…

The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance.

The supply of software and projection equipment which will combine to deliver an immersive suite solution space .

The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed during Summer 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until September 2025. Additional information: Supply and Delivery o the Equipment will be during Summer / Autumn 2024, but installation will be in September 2025 (12 months later). Warranty and Subscription Licences are expected to commence from date of installation.

Delivery: Wales · Wrexham, North Wales
Extensions: As par of Appendix 1h Technical Specifications and Section 19.2 o the Pricing Schedule, the Bidders are requested to provide prices for optional equipment, services etc which are subject to additional funding being made available.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Apr 2024, 15:17 BST
Last source update
19 Apr 2024, 15:17 BST
Award evaluation window
20 May 2024 – …
Authority reference
AS/CT/22/03/2024
FTS notice number
2024/S 000-012849
Classification (CPV)
Audio-visual equipmentComputer screens and consolesCustom software development servicesInstallation services of sound equipmentInstallation services of video equipmentMiscellaneous software package and computer systemsMultimedia equipmentSoftware programming and consultancy services
Delivery area
Wales (UKL23)
Official registry OCID
ocds-h6vhtk-0453b8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed
Performance terms

As per Procurement Documentation

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140839. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:140839)

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Tender documents are also served through a separate tool: http://www.sell2wales.gov.wales ↗

Submission deadline
20 May 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
20 May 2024, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Apr 2024 → 20 May 2024 · 3 dates
  1. Notice published
    19 Apr 2024, 15:17 BST
  2. Submission deadline
    20 May 2024, 12:00 BST
  3. Bids opened
    20 May 2024, 13:00 BST

Contracting authority & participating public bodies

Wrexham University

Contracting authorityEducationUniversityEducation Plas Coch, Mold Road, Wrexham, Wales, LL11 2AWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria