Official UK procurement notice
The supply and implementation of an Integrated HR and Payroll Solution
Authority: Glyndwr University (Education)
What is being bought
Published requirement descriptionThe University wishes to procure a fully integrated, cloud-based, HR and Payroll system which is accessible by all employees and empowers managers through access to team data via self-service.
An integrated HR and Payroll solution is required to support core human resources and payroll administrative processes, provide self-service for employees and managers and support HR policy and guidance and case management, covering the following areas:
Vacancy management, recruitment and selection
Organisational and employee data
Workforce management, analytics and planning
Engagement and development
Occupational health and safety
Benefits, pay and pensions
Leavers
Communication and correspondence
Statutory and internal reporting
An integrated HR and Payroll solution will:
Enable the University to improve process efficiency and rationalise existing systems
Enable at least 500 substantive, 80 sessional and 170 casual members of staff access and use relevant parts of the system
Provide employee and manager self-service and workflow functionality
Provide seamless and effective links between other corporate information systems
Allow the University to run up to 4 PAYE payrolls and multiple pensions for approx. 750 staff (including staff with multiple posts & pensions)
Allow the University to meet its obligations in respect to The Welsh Language Standards
- Recurrence: June 2026 or June 2028
CPV: Enterprise resource planning software package · Personnel and payroll services · Time accounting or human resources software development services · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
None
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · June 2026 or June 2028
- First published
- 16 Jun 2021, 13:35 BST
- Last source update
- 16 Jun 2021, 13:35 BST
- Award evaluation window
- 28 Jul 2021 – …
- Authority reference
AS/KT/31052021- FTS notice number
2021/S 000-013612- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bc9fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As stated in the procurement documents
Publisher note: As part of the Selection Criteria, Please provide details of up to three contract examples undertaken in the last 3 years, one of which should be for the supply and implementation of an integrated HR and Payroll solution within a UK Higher Education or UK Public Sector organisation. This is a pass/ fail requirement. Please note bidders need to be aware of the University's obligations to comply with the Welsh Language Standards and ensure that their software solution will meet those obligations. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111137. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:111137)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.sell2wales.gov.wales ↗
- Submission deadline
- 28 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Jul 2021, 12:00 BST
Timeline
16 Jun 2021 → 28 Jul 2021 · 3 dates- Notice published16 Jun 2021, 13:35 BST
- Submission deadline28 Jul 2021, 12:00 BST
- Bids opened28 Jul 2021, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria