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Published 17 Feb 2023, 16:44 GMT

Official UK procurement notice

The Servicing, Repairs and Maintenance of Gas Fired Heating Installations in Domestic Properties

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesRestricted procedure
Sectors: Repair & Maintenance (50) Delivery: London (UKI74)
Published estimate£6,500,000exc. VAT19.2% below published estimate
Submissions closed 22 Mar 2023awarded 25 Sept 2023
Awarded to Village Heating Limited

What is being bought

Published requirement description

The Servicing, Repairs and Maintenance of Gas Fired Heating Installations in Domestic Properties

  • Recurrence: 3 to 5 years

CPV: Gas appliance maintenance services · Repair and maintenance services of boilers

The lotProcurement structure

single lot · value published
Lot #1The London Borough of Hillingdon currently manages and maintains the domestic gas…AwardedRenewalPublished value£6,500,000

The London Borough of Hillingdon currently manages and maintains the domestic gas installations of approximately 8,600 gas fired assets in tenanted Council properties The service provides semi comprehensive (3 Star) breakdown and repair cover as well as annual Landlords Gas Safety Inspections, 24 hours a day all year round.

The Contractor shall for the period of the Agreement carry out maintenance and remedial works to keep all of the London Borough of Hillingdon’s domestic gas appliances and central heating and hot water system installations in a serviceable condition.

Delivery: London · London Borough of Hillingdon
Extensions: 3 Year initial term with options to extend for a further 2 years · The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further 2 years subject to agreement and satisfactory performance.Second stage: up to 7 candidates invited to tenderVariant bids: not allowed
50531100 Repair and maintenance services of boilers50531200 Gas appliance maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • price: 50
  • Quality: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 3 to 5 years
First published
17 Feb 2023, 16:44 GMT
Last source update
2 Nov 2023, 15:48 GMT
FTS notice number
2023/S 000-032471
Classification (CPV)
Gas appliance maintenance servicesRepair and maintenance services of boilers
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-03a69e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
22 Mar 2023, 13:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

22 Mar 2023 → 2 Nov 2023 · 3 dates
  1. Submission deadline
    22 Mar 2023, 13:00 GMT
  2. Invitations to tender expected
    31 Mar 2023, 00:00 BST
  3. Notice published
    2 Nov 2023, 15:48 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Nov 2023, 15:48 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,255,0001 contract exc. VAT
Bids received 6
Contracts signed 1latest 25 Sept 2023
Awarded toValueDateStatus
Village Heating Limited SME£5,255,000 †—Awarded

Contracts

  • The Servicing, Repairs and Maintenance of Gas Fired Heating Installations in Domestic Properties · Village Heating Limited SME

    Signed
    25 Sept 2023
    Value
    £5,255,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids———

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London, Uxbridge, London, UB8 1UWContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria