Official UK procurement notice
The Royal Parks Building Cleaning and Toilet Maintenance
Authority: The Royal Parks Ltd (Public body)
What is being bought
Published requirement descriptionThe cleaning of The Royal Parks offices, public toilets and other park buildings.
Notice updated to now include the redacted contract.
- How the procedure runs: Competitive flexible conditions of participation to be met - Legal, Financial and technical evaluation of 5 questions, second stage invitation to the 5 top scoring submissions for submission. If 2 scores are equal both shall be invited and this will enable 6 supplier to be invited.
CPV: Facilities management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£18,000,000
- Economic & financial standing
Legal and financial capacity conditions of participation Apply please populated the required document
- Technical & professional ability
Technical Ability conditions of participation Apply please populated the required document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 70%
- Criterion 1: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Economic & financial standing
Legal and financial capacity conditions of participation Apply please populated the required document
- Technical & professional ability
Technical Ability conditions of participation Apply please populated the required document
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 14:59 BST
- Last source update
- 12 Oct 2026, 16:54 BST
- Award evaluation window
- Submission end – 12 Dec 2025
- Authority reference
The Royal Parks Building Cleaning and Toilet Maintenance 2026- FTS notice number
2025/S 000-043198- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05666dFind a Tender
- How it runs
Competitive flexible conditions of participation to be met - Legal, Financial and technical evaluation of 5 questions, second stage invitation to the 5 top scoring submissions for submission. If 2 scores are equal both shall be invited and this will enable 6 supplier to be invited.
How it was run
Official notice- Submission deadline
- 31 Oct 2025
- Clarification deadline
- 14 Oct 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Jul 2025 → 12 Oct 2026 · 8 dates- Tender notice published25 Jul 2025, 14:59 BST
- Clarification questions by372 days ago14 Oct 2025, 00:00 BST
- Submission deadline355 days ago31 Oct 2025
- Assessment summaries sent313 days ago12 Dec 2025
- Award decision expected by312 days ago12 Dec 2025, 23:59 GMT
- Standstill ends301 days ago23 Dec 2025, 23:59 GMT
- Contract starts232 days ago3 Mar 2026
- Latest notice published8 days ago12 Oct 2026, 16:54 BST
Notice history
6 events · 4 releases on Find a Tender · since 25 Jul 2025- Tender notice published25 Jul 2025, 14:59 BSTUK4
- Contract award notice published12 Dec 2025, 12:05 GMTUK6
- Status changed to complete12 Dec 2025, 12:05 GMT
- Contract signature expected5 Jan 2026, 23:59 GMTscheduled
- Contract details notice published18 Sept 2026, 15:26 BSTUK7
- Contract details notice published12 Oct 2026, 16:54 BSTUK7
Routine re-releases (4)
- 2025-07: 1 release · 25 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| JUST ASK ESTATE SERVICES LIMITED3 Mar 2026 – 3 Mar 2030 · up to 3 Mar 2032Extensions: The Initial Contract Period will be 4 years, with an option to extend for up to 2 years | £18,000,000 | 12 Dec 2025 | Awarded |
Contracts
Contract 1 · JUST ASK ESTATE SERVICES LIMITED
- Signed
- 20 Aug 2026
- Value
- £18,000,000
- Period
- 21 Aug 2026 – 3 Mar 2030 · up to 3 Mar 2032 with extensions
- Status
- active
- Extensions
- The Initial Contract Period will be 4 years, with an option to extend for up to 2 years
6 agreed KPIs: Staffing · Communication · Customer feedback …
- Staffing, Correct number of staff present as agreed in the specification
- Communication, Attendance of management at fortnightly minuted meetings
- Customer feedback, Response times for dealing and investigation of complaints/feedback within ten (10) days
- Staffing, Correct number of staff present as agreed in the specification
- Communication, Attendance of management at fortnightly minuted meetings
- Customer feedback, Response times for dealing and investigation of complaints/feedback within ten (10) days
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 5 at stage one | 0 | 0 | — |
Who bid
- wonJust Ask Estate Services Limited (Nexgen Group) · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Just Ask Estate Services Limited (Nexgen Group)Awarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender