The Roseland Multi Academy Trust ~ Cleaning Tender

{
  "id": "021875-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 3,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-07-27T16:05:49+01:00",
  "ocid": "ocds-h6vhtk-038484",
  "buyer": {
    "id": "GB-FTS-31731",
    "name": "The Roseland Multi Academy Trust"
  },
  "awards": [
    {
      "id": "021875-2023-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-88510",
          "name": "Churchill Contract Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-038484",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The four schools are situated across central Cornwall with Treviglas Academy on the north coast, on the outskirts of Newquay. Tregony CP School and The Roseland Academy are located near to each other, just outside of Tregony, while Gerrans School is on the south coast, in Portscatho. Both The Roseland Academy and Treviglas School provide secondary school education to students from Years 7 to 11. In addition to this, Treviglas has a Sixth Form Learning Centre for post 16 students. While Gerrans and Tregony provide primary education to children aged 3 to 11. The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within both Primary and Secondary establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the schools and also for the sixth form at Treviglas School. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and its buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the School and Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within The Roseland Multi Academy Trust on the contract performance. The contract will commence o 01 September 2023 for an initial contract period of two years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. The Trust is expected to grow in the number of Academies becoming part of the Trust during this contract period, and the provision of cleaning services within these Academies when they have joined the Trust may fall under the scope of this contract. See SQ Document for more details. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/4747KY8646",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cornwall and Isles of Scilly"
        },
        "deliveryAddresses": [
          {
            "region": "UKK3"
          }
        ]
      }
    ],
    "title": "The Roseland Multi Academy Trust ~ Cleaning Tender",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Please note: This tender is for four of the five Schools within The Roseland Multi Academy Trust. The successful Supplier will be required to provide a comprehensive cleaning and caretaking service, including daily term time and non-term time periodic cleaning, for the following four Schools: 1.The Roseland Academy https://www.theroseland.co.uk/ 2.Treviglas Academy https://treviglas.net/ 3.Gerrans School https://www.gerrans.cornwall.sch.uk/website 4.Tregony Community Primary School https://www.tregonycpschool.co.uk/website",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-31731",
      "name": "The Roseland Multi Academy Trust",
      "roles": [
        "buyer",
        "reviewBody"
      ],
      "address": {
        "region": "UKK3",
        "locality": "Truro",
        "postalCode": "TR2 5SE",
        "countryName": "United Kingdom",
        "streetAddress": "Tregony"
      },
      "details": {
        "url": "https://www.theroselandmat.co.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "The Roseland Multi Academy Trust"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "+44 1276673880"
      }
    },
    {
      "id": "GB-FTS-88510",
      "name": "Churchill Contract Services Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH2",
        "locality": "Bedfordshire",
        "countryName": "United Kingdom",
        "streetAddress": "First Floor Cedar House Parkland Square, 750a Capability Green Luton,"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "03762020",
        "legalName": "Churchill Contract Services Ltd"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "021875-2023-1",
      "value": {
        "amount": 892214,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "021875-2023-1",
      "dateSigned": "2023-06-06T00:00:00+01:00"
    }
  ],
  "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.\nTo view this notice, please click here: \n<a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=798576626\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=798576626</a>\n GO Reference: GO-2023727-PRO-23508453",
  "initiationType": "tender"
}

{
  "id": "032344-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-11-15T12:05:16Z",
  "ocid": "ocds-h6vhtk-038484",
  "buyer": {
    "id": "GB-FTS-31731",
    "name": "The Roseland Multi Academy Trust"
  },
  "tender": {
    "id": "ocds-h6vhtk-038484",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 1042020,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The four schools are situated across central Cornwall with Treviglas Academy on the north coast, on the outskirts of Newquay. Tregony CP School and The Roseland Academy are located near to each other, just outside of Tregony, while Gerrans School is on the south coast, in Portscatho.\nBoth The Roseland Academy and Treviglas School provide secondary school education to students from Years 7 to 11. In addition to this, Treviglas has a Sixth Form Learning Centre for post 16 students. While Gerrans and Tregony provide primary education to children aged 3 to 11.\nThe Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within both Primary and Secondary establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.\nThe scope of the contract covers all of the cleaning provision within the schools and also for the sixth form at Treviglas School. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and its buildings to ensure they are suitably prepared for the beginning of each academic term.\nThe requirement of the School and Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information.\nTUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.\nA robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.\nThe Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.\nThe successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within The Roseland Multi Academy Trust on the contract performance.\nThe contract will commence o 01 September 2023 for an initial contract period of two years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.\nThe contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.\nThe Trust is expected to grow in the number of Academies becoming part of the Trust during this contract period, and the provision of cleaning services within these Academies when they have joined the Trust may fall under the scope of this contract.\nSee SQ Document for more details. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/4747KY8646",
        "secondStage": {
          "maximumCandidates": 10,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2023-09-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        },
        "selectionCriteria": {
          "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cornwall and Isles of Scilly"
        },
        "deliveryAddresses": [
          {
            "region": "UKK3"
          }
        ]
      }
    ],
    "title": "The Roseland Multi Academy Trust ~ Cleaning Tender",
    "value": {
      "amount": 1042020,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Please note: This tender is for four of the five Schools within The Roseland Multi Academy Trust.\nThe successful Supplier will be required to provide a comprehensive cleaning and caretaking service, including daily term time and non-term time periodic cleaning, for the following four Schools:\n1.The Roseland Academy https://www.theroseland.co.uk/ \n2.Treviglas Academy https://treviglas.net/ \n3.Gerrans School https://www.gerrans.cornwall.sch.uk/website \n4.Tregony Community Primary School https://www.tregonycpschool.co.uk/website",
    "secondStage": {
      "invitationDate": "2023-01-30T00:00:00Z"
    },
    "tenderPeriod": {
      "endDate": "2022-12-16T12:00:00Z"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-31731",
      "name": "The Roseland Multi Academy Trust",
      "roles": [
        "buyer",
        "reviewBody"
      ],
      "address": {
        "region": "UKK3",
        "locality": "Truro",
        "postalCode": "TR2 5SE",
        "countryName": "United Kingdom",
        "streetAddress": "Tregony"
      },
      "details": {
        "url": "https://www.theroselandmat.co.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "The Roseland Multi Academy Trust"
      },
      "contactPoint": {
        "url": "https://litmustms.co.uk/tenders/UK-UK-Truro:-School-cleaning-services./4747KY8646",
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "+44 1276673880"
      }
    }
  ],
  "language": "en",
  "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.\nIt will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.\nThe contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.\nThe contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.\nThe contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Truro:-School-cleaning-services./4747KY8646\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/4747KY8646\n GO Reference: GO-20221115-PRO-21435371",
  "initiationType": "tender"
}