Official UK procurement notice
The Repair of Operational Infrastructure Equipment
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionBabcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") , has awarded a 4 Year plus 2 x 1 Year Options Framework Agreement for The Repair of Operational Hygiene System (OHS) Laundry Transportable, Personal Sanitation Portable (PSP), Operational Field Catering System (OFCS) Equipment. The repair provision is to include all types of repairs on the equipment:
CPV code applicable to this contract is:50532400 - Repair and maintenance services of electrical distribution equipment
This Framework Agreement includes 8 items identified as being in scope:
3510‐99‐908‐6830 OHS Laundry Transportable
5419‐99‐745‐1624 OHS Personnel Sanitation Portable
4520‐12‐368‐4888 Burner Module
7310‐99‐503‐8900 OFCS Oven
6120‐99‐316‐0134 OFCS Power Supply Unit
6110‐99‐684‐4060 OFCS Slave Start Distribution Box
7310‐99‐934‐8969 OFCS Burner C/W Burner Box
4520‐99‐498‐9618 Field Water Heater
The Authority reserves the right to add items of a similar nature during the lifetime of the contract following Request for Quotations (RFQ).
The contract value: £2,747,000.00.
The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance.
The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender.
QA standards or equivalent: The contractor shall hold and maintain a certification to ISO 9001:2015 or equivalent quality accreditation to a correct scope relevant to this requirement.
No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Contract name: IRM23/7660
RAR-VZ9JRJ2
Cyber Risk Profile: Level 0 (basic)
- How the procedure runs: The Authority intends to conduct the procurement in 2 stages. Stage 1 is the Procurement Specific Questionnaire, Stage 2 is the issue of the Invitation to Tender The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process: The Procurement Specific Questionnaire (PSQ) Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation. Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage. Invitation to Tender (ITT) Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender. Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers. Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process. Evaluation and Award Criteria A Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider: Pricing and supply details for the items as specified in the tender. Responses to the Technical Questions: Compliance to OEM Specification Initial Set up Times Turnaround Times Schedule Adherence
CPV: Repair and maintenance services of electrical distribution equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 2 bids received · 1 suppliers appointed
- Framework period
- 4 yrs · up to 6 yrs from 7 Jul 2026
- Supplier levy on call-offs (max %)
- 1% of call-off value
Published description of the framework
Offer pricing shall be Firm for the first year of the contact, with subseqent annual price adjustment effective from each contract anniversary, aligned to : 1 Year Firm price, fixed against PPI INDEX for Years 2-4
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,747,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 45%
- Comercial: 55%
Published award criteria (2)
- Comercial
- Technical
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “The Repair of Operational Infrastructure Equipment” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Apr 2026, 15:38 BST
- Last source update
- 8 Oct 2026, 09:16 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- Authority reference
IRM23/7660- FTS notice number
2026/S 000-040060- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068f8eFind a Tender
- How it runs
The Authority intends to conduct the procurement in 2 stages. Stage 1 is the Procurement Specific Questionnaire, Stage 2 is the issue of the Invitation to Tender
The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process:
The Procurement Specific Questionnaire (PSQ)
Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation.
Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage.
Invitation to Tender (ITT)
Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender.
Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers.
Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process.
Evaluation and Award Criteria
A Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider: Pricing and supply details for the items as specified in the tender. Responses to the Technical Questions:
Compliance to OEM Specification
Initial Set up Times
Turnaround Times
Schedule Adherence
How it was run
Official notice- Requests to participate (first stage)
- 26 May 2026, 16:00 BST
- Appointment period ends
- 26 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
Tender must be submitted electronically via the Defence Sourcing Portal (DSP) by date and time. The Authority reserves the right to reject any Tender received after the stated date and time.
Hard copy, paper or delivered digital Tenders (e.g. email, DVD) at OFFICIAL SENSITIVE classification are no longer required and will not be accepted by the Authority.
Tenderers are required to submit an electronic online Tender in response to ITT IRM23/7660
Timeline
30 Apr 2026 → 8 Oct 2026 · 6 dates- Tender notice published174 days ago30 Apr 2026, 15:38 BST
- Admission / appointment period ends148 days ago · period end, not a bid countdown26 May 2026, 16:00 BST
- Award decision expected by114 days ago29 Jun 2026, 23:59 BST
- Contract starts107 days ago7 Jul 2026, 00:00 BST
- Assessment summaries sent41 days ago11 Sept 2026, 00:00 BST
- Latest notice published13 days ago8 Oct 2026, 09:16 BST
Notice history
5 events · 3 releases on Find a Tender · since 30 Apr 2026- Tender notice published30 Apr 2026, 15:38 BSTUK4
- Contract award notice published11 Sept 2026, 08:50 BSTUK6
- Status changed to complete11 Sept 2026, 08:50 BST
- Contract signature expected24 Sept 2026, 23:59 BSTscheduled
- Contract details notice published8 Oct 2026, 09:16 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| G3 Systems Limited24 Sept 2026 – 23 Sept 2030Options: 4 Years plus 2 x 1 Years Options | £2,747,000 | 24 Aug 2026 | Awarded |
Contracts
Contract 1 · G3 Systems Limited
- Signed
- 5 Oct 2026
- Value
- £2,747,000
- Period
- 5 Oct 2026 – 4 Oct 2030
- Status
- active
- Options
- 2 x 1 Year Options Framework Agreemen
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- G3 Systems LtdFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender