Find a TenderAwarded
Published 29 Apr 2021, 15:55 BST

Official UK procurement notice

The Provision of Short Breaks for Disabled Children and Young People who have Complex Care Needs

Official notice

Authority: The City of Edinburgh Council (Local council)·Consortium: 4 public authorities

ServicesProcedure involving negotiations
Awarded value£11,925,000published contract · exc. VAT
Submissions closed 3 May 2021awarded 31 Mar 2022
Awarded to Action for Children

What is being bought

Published requirement description

The service is to provide over night short breaks support for children with Severe Intellectual Disability (ID) and Autism Spectrum Disorder ( ASD).

The children are referred from 4 Local Authorities (East Lothian, Midlothian, West Lothian, City of Edinburgh Council) and range in age from 5-18years. They all have Behavioural Support Plans and there requires to be support and advice given by a Clinical Psychologist to assist in the delivery of the support. It is expected that the staffing ratio of 1 staff to 1 child will be required to support this group of children.

The provider will need to be Care Inspectorate registered, have staff qualified at SVQ level 3 and with an HNC and have a strong management team to support staff working with this cohort of children.

The provider needs to also have a building that can accommodate single rooms for seven children along with appropriate staff facilities. This needs to be approximately within a 35 miles radius from the borders of West and East Lothian.

The building also needs to be adapted to ensure a safe and caring environment for the children – this needs to include windows and doors that are reinforced, secure furniture, a secure garden with appropriate play equipment, space for medical equipment and secure storage of medication.

CPV: Social work services

The lotProcurement structure

single lot · no lot value published
Lot #1The service is to provide over night short breaks support for children with Severe…

The service is to provide over night short breaks support for children with Severe Intellectual Disability (ID) and Autism Spectrum Disorder ( ASD). This tender process, and award of an initial 5-year contract (with 5-year extension option) will give the commissioning local authorities and families confidence in the continuity of service. It will also enable the provider to plan for the service on a long-term basis with confidence.

Delivery: Scotland

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

The Contract has been awarded on the basis of the Most Economically Advantageous Tender with 70% of the overall evaluation score given to quality and 30% of the overall evaluation score given to price (cost:quality ratio).

Conditions of participation1
  • Technical & professional ability

    Care Inspectorate registration is required for this contract.

Shortlisting
Economic and Financial Standing: Minimum level(s) of standards required: - A minimum “general” annual turnover of 1.9M GBP for each of the last two financial years. - A current ratio of at least 1.20 in each of the last two financial years.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Procedure involving negotiations
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Apr 2021, 15:55 BST
Last source update
29 Apr 2022, 16:12 BST
Authority reference
CT2755
FTS notice number
2022/S 000-011227
Classification (CPV)
Social work services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02a05d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:691764)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
3 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

3 May 2021 → 29 Apr 2022 · 2 dates
  1. Submission deadline
    3 May 2021, 12:00 BST
  2. Notice published
    29 Apr 2022, 16:12 BST

Notice history

4 events · 3 releases on Find a Tender · since 27 Jul 2021
  1. Status changed to active
    27 Jul 2021, 18:14 BST
  2. Procurement method changed
    27 Jul 2021, 18:14 BST
  3. Deadline moved to 3 May 2021, 12:00 BST
    27 Jul 2021, 18:14 BST
    -4 days · was 7 May 2021, 12:00 BST
  4. Status changed to complete
    29 Apr 2022, 16:12 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.23 May 20217 May 2021+4 d

An Additional Information Document has been uploaded to the notice and therefore we will allow an extension for any questions.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £11,925,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 31 Mar 2022
Awarded toValueDateStatus
Action for Children£11,925,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

4 public bodies on the notice

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • East Lothian CouncilContracting authority Haddington, East Lothian, ScotlandContact email, phone
  • Midlothian CouncilContracting authority Dalkeith, ScotlandContact email, phone
  • West Lothian CouncilContracting authority Livingston, ScotlandContact email, phone

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Action for Children Services LtdAwarded supplier 3 The Boulevard (Company Registered Address), Ascot Road, Watford, Hertfordshire, Scotland, WD18 8AGContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.