Official UK procurement notice
The Provision of Reprographic Services
Authority: Mayor's Office For Policing And Crime (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.
- The authority expects to re-tender this requirement around 25 Sept 2026, 23:59 BST.
CPV: Photocopying and offset printing equipment · Printing and related services · Reprographic services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,966,103
- Economic & financial standing
Tenderers must demonstrate sufficient economic and financial standing to perform the Contract. Assessment will include the completion of the Authority's Financial Viability Risk Assessment Tool. Where a Tenderer does not meet the required financial thresholds, the Authority may consider financial support from a parent company, including provision of a Parent Company Guarantee.
- Technical & professional ability
Tenderers must demonstrate that they possess the necessary technical and professional ability to deliver secure reprographic and printing services of a similar scope, scale, value and complexity.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Technical: 45%
- BCDR: 2.5%
- Security: 2.5%
- Pricing: 40%
- Social Value: 10%
Published award criteria (5)
- Technical
- Pricing
- BCDR
- Security
- Social Value
- Economic & financial standing
Tenderers must demonstrate sufficient economic and financial standing to perform the Contract. Assessment will include the completion of the Authority's Financial Viability Risk Assessment Tool. Where a Tenderer does not meet the required financial thresholds, the Authority may consider financial support from a parent company, including provision of a Parent Company Guarantee.
- Technical & professional ability
Tenderers must demonstrate that they possess the necessary technical and professional ability to deliver secure reprographic and printing services of a similar scope, scale, value and complexity.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 25 Sept 2026
- First published
- 23 May 2025, 09:54 BST
- Last source update
- 13 Oct 2026, 19:24 BST
- Award evaluation window
- Submission end – 24 Sept 2026
- Authority reference
P1702- FTS notice number
2026/S 000-069384- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052043Find a Tender
How it was run
Official notice- Submission deadline
- 19 Aug 2026, 23:59 BST
- Clarification deadline
- 7 Aug 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 May 2025 → 30 Apr 2027 · 10 dates- Planning notice published23 May 2025, 09:54 BST
- Next notice expected3 Sept 2025, 23:59 BST
- Tender notice published93 days ago22 Jul 2026, 21:15 BST
- Clarification questions by77 days ago7 Aug 2026, 23:59 BST
- Submission deadline65 days ago19 Aug 2026, 23:59 BST
- Award decision expected by29 days ago24 Sept 2026, 23:59 BST
- Assessment summaries sent11 days ago13 Oct 2026, 00:00 BST
- Latest notice published10 days ago13 Oct 2026, 19:24 BST
- Standstill ends1 day ago22 Oct 2026, 23:59 BST
- Today23 Oct 2026
- Contract startsin 188 days30 Apr 2027, 00:00 BST
Notice history
16 events · 8 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 09:54 BSTUK1
- Pipeline notice published15 Jul 2025, 14:03 BSTUK1
- Pipeline notice published15 Jul 2025, 17:39 BSTUK1
- Pipeline notice published16 Jul 2025, 10:17 BSTUK1
- Pipeline notice published30 Jul 2025, 12:36 BSTUK1
- Tender notice published22 Jul 2026, 21:15 BSTUK4
- Published value updated to £2,966,10322 Jul 2026, 21:15 BSTwas £4,219,000
- Status changed to active22 Jul 2026, 21:15 BST
- Procurement method changed22 Jul 2026, 21:15 BST
- Deadline published: 19 Aug 2026, 23:59 BST22 Jul 2026, 21:15 BST
- Buyer details updated22 Jul 2026, 21:15 BST
- Tender notice published24 Jul 2026, 09:03 BSTUK4
- Deadline moved to 19 Aug 2026, 23:59 BST24 Jul 2026, 09:03 BST+0 days · was 19 Aug 2026, 23:59 BST
- Contract award notice published13 Oct 2026, 19:24 BSTUK6
- Status changed to complete13 Oct 2026, 19:24 BST
- Contract signature expected2 Nov 2026, 23:59 GMTscheduled
Published amendments (3)
Updated email contact details
Updated incorrect CPV code.
Contact Email updated.
Routine re-releases (8)
- 2025-07: 4 releases · 15 Jul 2025, 30 Jul 2025
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Equans Services Limited30 Apr 2027 – 29 Apr 2030 · up to 29 Apr 2034Extensions: The contract includes the option for the Authority to unilaterally extend the Contract Period for further periods up to a maximum of 48 months in aggregate. · Options: The right to additional purchases while the contract is valid. | £2,966,103 | 13 Oct 2026standstill to 22 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Mayor's Office for Policing And CrimeContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- EQUANS SERVICES LIMITEDAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender