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Find a TenderAwarded without competitionContract details notice
Published 18 Feb 2026, 13:43 GMT

Official UK procurement notice

The Provision of Promaps · UK public procurement notice

Official notice

Authority: Police and Crime Commissioner for South Wales (Police & fire)·Consortium: 2 public authorities

Direct award
Sectors: IT Services & Software (72) Delivery: Wales (UKL)
Awarded value£179,945published award · exc. VAT
Awarded 19 Feb 2026no call for competition
Awarded to PROMAT I.D. LIMITED

What is being bought

Published requirement description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Wales
72212328 Image-processing software development services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Feb 2026, 13:43 GMT
Last source update
2 Mar 2026, 14:46 GMT
Authority reference
ICT 1398
FTS notice number
2026/S 000-018532
Latest notice
Contract details notice (UK7)
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-065719 Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons
Published justification

Continuation of support, maintenance and licences for existing operational software, unable to procure elsewhere due to ProMat being the only supplier to supply the Police specific application

How it was run

Official notice
Submission deadline
—

Timeline

2 Mar 2026 → 2 Mar 2026 · 2 dates
  1. Notice published234 days ago
    2 Mar 2026, 14:46 GMT
  2. Standstill ends234 days ago
    2 Mar 2026, 23:59 GMT

Notice history

4 events · 3 releases on Find a Tender · since 18 Feb 2026
  1. Transparency notice published
    18 Feb 2026, 13:43 GMT
    UK5
  2. Contract award notice published
    19 Feb 2026, 14:36 GMT
    UK6
  3. Contract details notice published
    2 Mar 2026, 14:46 GMT
    UK7
  4. Contract signature expected
    3 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £179,9451 award exc. VAT
Contracts signed 1latest 2 Mar 2026
Awarded toValueDateStatus
PROMAT I.D. LIMITEDSME15 Mar 2026 – 14 Mar 2031£179,94519 Feb 2026Awarded

Contracts

  • The Provision of Promaps · PROMAT I.D. LIMITEDSME

    Signed
    2 Mar 2026
    Value
    £179,945
    Period
    15 Mar 2026 – 14 Mar 2031
    Status
    active

    No agreed KPIs: Not applicable for this contract

Contracting authority & participating public bodies

2 public bodies on the notice

Police and Crime Commissioner for South Wales

Contracting authorityPublic authority - sub-central government GB-PPON: PYVQ-9856-GTXR Cowbridge Road, BRIDGEND, Wales, CF31 3SUContact email

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • PROMAT I.D. LIMITEDAwarded supplierGB-COH: 04499242GB-PPON: PNDP-6437-NJXG 1 Parkview Court, Shipley, Yorkshire & Humber, BD18 3DZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender