Official UK procurement notice
713407451-PA23 - The Provision of MOD Medals, Awards and Associated Items - PA23
Authority: Ministry of Defence (Central government)
What is being bought4 lots · detail below
Published requirement descriptionThe MOD Medals Office (MODMO) are responsible for the assessment of eligibility and award of Medals and Awards to serving military personnel, in some cases to their next of kin, to retired military personnel and in some cases to their families. The MODMO has a requirement for the provision of Medals, Stars, Clasps, Awards, Clasps, Badges and other Associated items including Ribbon. Items will be called-off as required by the MODMO, there is no guarantee of orders being placed. The requirement will be split into the following Lots, (the bracketed numbers are estimated annual volumes):
- Lot 1. WW1 & WW2 Medals; Gallantry Medals; Elizabeth Cross; Meritorious Service Medals; Mounting; Presentation Cases; and Special Engraving.
- Lot 2. Inter-war Operational Medals; Current Operational Medals; Commemorative Medals (may include those required by other Government Departments); and Ribbon.
- Lot 3. Post WW2 Closed Operational Medals; Long Service & Efficiency Medals; and Medal Boxes.
- Lot 4. The HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.
The Contractor will be required to undertake 3D scanning and produce stereolithography (.stl) files. The Contractor may be required to manufacture and supply any newly declared Medals, Awards, Clasps, Ribbons and other associated items (this may require the manufacture and supply of large volumes in short timescales). The Contractor may be required to assist the Authority in the design of any new items. The Contractor may be required to manufacture and supply Medals and Awards to other Government Departments.
No business whatsoever is guaranteed under any resulting framework agreement or contract.
This requirement was previously published via Prior Information Notice 2024/S 000-038594 and a market engagement event took place on 16/01/2025
- The authority expects to re-tender this requirement around 30 Jul 2027, 23:59 BST.
- How the procedure runs: Stage 1 - Procurement Specific Questionnaire (Previously PQQ) Submissions and Evaluation (each Lot will be assessed separately) – to be submitted by 10:00 Thu 28 Aug 2025 Stage 2 - Compliant Suppliers from Stage 1 will be Invited to Tender for the respective Lot(s). The tendering process for each Lot will be as follows: 1. ITT submission through DSP by 10:00 Tue 28 Oct 2025 2. Commercial Evaluation - Pass or Fail (not scored) 3. Technical Evaluation - Evaluation of Technical and Social Value Questions and the evaluation of technical samples to produce an overall technical score 4. Price Evaluation – the tendered prices of items will be multiplied by evaluation volumes and then added together to provide an overall price 5. The overall technical score will be divided by the overall price to produce a Value for Money Index score, the tender that achieves the highest score will be the successful tender.
CPV: Medals · Ribbon
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 4 suppliers · 4 bids on the busiest of 4 lots (1.0 per place) · 2 appointed
- Framework period
- 2 yrs · up to 4 yrs from 15 May 2026, Not applicable
- Supplier levy on call-offs (max %)
- Not applicable.
Who may buy through it
Other Central Government Departments may use the Framework to purchase Official Commemoration Medals from Lot 2
Published description of the framework
The Prices are Firm Prices as provided in the Sucessful Suppliers' Tenders. There is only one supplier for each Lot, so no further selection process is required. The Award Criteria used to identify the sucessful suppliers for each Lot was the Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) was divided by the price (item tendered prices were multiplied by evaluation volumes to produce an overall evaluation price).
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same conditions of participation on every lotEvery one of these 2 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1OneAwardedRenewalceiling above
The source published no individual description for this lot.
- Condition of participationshortlisting
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.
- Economic & financial standing
As detailed in the Procurement Specific Questionnaire (previously PQQ).
- Technical & professional ability
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
Lot #2TwoAwardedRenewalPublished value£12,000,000
Inter War Operational Medals (5), Post World War II Silver Operational Medals (800), Official Commemorative Medals (BAU 50 – if required up to 450,000 for a large scale Commemoration including other Government Departments), Current Operational Medals (5000), Post World War II Silver Operation Clasps (1500), Current Operational Clasps (500), Various 25m Ribbon Rolls (50). Some of the above will be required as boxed sets.
- Condition of participationshortlisting
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.
- Economic & financial standing
As detailed in the Procurement Specific Questionnaire (previously PQQ).
- Technical & professional ability
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
Lot #3ThreeAwardedRenewalPublished value£2,000,000
The source published no individual description for this lot.
- Condition of participationshortlisting
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.
- Economic & financial standing
As detailed in the Procurement Specific Questionnaire (previously PQQ).
- Technical & professional ability
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
Lot #4FourAwardedRenewalceiling above
HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.
- Condition of participationshortlisting
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.
- Economic & financial standing
As detailed in the Procurement Specific Questionnaire (previously PQQ).
- Technical & professional ability
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Condition of participationshortlisting
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.
- Economic & financial standing
As detailed in the Procurement Specific Questionnaire (previously PQQ).
- Technical & professional ability
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
- “713407451-PA23 - The Provision of MOD Medals, Awards and Associated…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Other Central Government Departments may use the Framework to purchase Official Commemoration Medals from Lot 2
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Jul 2027
- First published
- 14 May 2025, 10:11 BST
- Last source update
- 30 Apr 2026, 10:47 BST
- Award evaluation window
- Submission end – 20 Feb 2026
- Authority reference
713407451- FTS notice number
2025/S 000-047668- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0512b6Find a Tender
- How it runs
Stage 1 - Procurement Specific Questionnaire (Previously PQQ) Submissions and Evaluation (each Lot will be assessed separately) – to be submitted by 10:00 Thu 28 Aug 2025
Stage 2 - Compliant Suppliers from Stage 1 will be Invited to Tender for the respective Lot(s). The tendering process for each Lot will be as follows:
- ITT submission through DSP by 10:00 Tue 28 Oct 2025
- Commercial Evaluation - Pass or Fail (not scored)
- Technical Evaluation - Evaluation of Technical and Social Value Questions and the evaluation of technical samples to produce an overall technical score
- Price Evaluation – the tendered prices of items will be multiplied by evaluation volumes and then added together to provide an overall price
- The overall technical score will be divided by the overall price to produce a Value for Money Index score, the tender that achieves the highest score will be the successful tender.
How it was run
Official notice- Requests to participate (first stage)
- 28 Oct 2025, 10:00 GMT
- Appointment period ends
- 28 Oct 2025, 10:00 GMT
- Clarification deadline
- 15 Oct 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · Not applicable.
contracts.mod.uk/esop/guest/go/opport… ↗.
Responses to the Procurement Specific Questionnaire must be completed and submitted in the Defence Sourcing Portal (DSP) by 10:00 28 Aug 2025. Responses to any Invitation to Tender must also be completed and submitted in the Defence Sourcing Portal. Any clarification questions should also be submitted through the DSP.
Timeline
14 May 2025 → 15 May 2026 · 10 dates- Planning notice published14 May 2025, 10:11 BST
- Next notice expected28 Jul 2025, 23:59 BST
- Tender notice published11 Aug 2025, 14:25 BST
- Clarification questions by366 days ago15 Oct 2025, 10:00 BST
- Admission / appointment period ends353 days ago · period end, not a bid countdown28 Oct 2025, 10:00 GMT
- Award decision expected by237 days ago20 Feb 2026, 23:59 GMT
- Assessment summaries sent226 days ago4 Mar 2026
- Standstill ends211 days ago18 Mar 2026, 23:59 GMT
- Latest notice published169 days ago30 Apr 2026, 10:47 BST
- Contract starts154 days ago15 May 2026, 00:00 BST
Notice history
9 events · 5 releases on Find a Tender · since 14 May 2025- Pipeline notice published14 May 2025, 10:11 BSTUK1
- Tender notice published11 Aug 2025, 14:25 BSTUK4
- Status changed to active11 Aug 2025, 14:25 BST
- Procurement method changed11 Aug 2025, 14:25 BST
- Contract award notice published6 Mar 2026, 16:39 GMTUK6
- Status changed to complete6 Mar 2026, 16:39 GMT
- Contract signature expected18 Mar 2026, 23:59 GMTscheduled
- Contract details notice published29 Apr 2026, 14:35 BSTUK7
- Contract details notice published30 Apr 2026, 10:47 BSTUK7
Routine re-releases (5)
- 2025-08: 1 release · 11 Aug 2025
- 2025-05: 1 release · 14 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 4 · Four1 award | |||
| Firmin & Sons LimitedSME713407451-PA23 - The Provision of MOD Medals, Awards and Associated Items - PA23 - Lot 418 Mar 2026 – 14 May 2028 · up to 14 May 2030Extensions: At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years · Options: At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years | £500,000 | 3 Mar 2026standstill to 18 Mar 2026 | Standstill |
| Across several lots1 award | |||
| Worcestershire Medal Service LimitedSMEThe Provision of MOD Medals, Awards and Associated Items - Lots 1 to 318 Mar 2026 – 14 May 2028 · up to 14 May 2030Extensions: At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years · Options: At the Authority's discretion there are options to extend the contracts by two periods of 12 months giving a potential total duration of 4 years | £14,500,000 | 3 Mar 2026standstill to 18 Mar 2026 | Standstill |
Contracts
The Provision of MOD Medals, Awards, Badges and Associated Items - Lot 4
- Signed
- 28 Apr 2026
- Value
- £500,000
- Period
- 15 May 2026 – 14 May 2028 · up to 14 May 2030 with extensions
- Status
- active
- Extensions
- At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years
- Options
- At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years
- Change Contract documents attached
The Provision of MOD Medals, Awards, Badges and Associated Items - Lots 1 to 3
- Signed
- 24 Mar 2026
- Value
- £14,500,000
- Period
- 15 May 2026 – 14 May 2028 · up to 14 May 2030 with extensions
- Status
- active
- Extensions
- At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years
- Options
- At the Authority's discretion there are options to extend the Framework contract by two periods of 12 months giving a potential total duration of 4 years
- Change Contract documents attached
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · One | 2final-stage tenders | 2 | 0 | — |
| 2 · Two | 3final-stage tenders | 3 | 0 | — |
| 3 · Three | 2final-stage tenders | 2 | 0 | — |
| 4 · Four | 4final-stage tenders | 4 | 0 | — |
Who bid
- did not winCedar Packaging LimitedSME · South East England · 2, 4
- did not winToye, Kenning and Spencer LimitedSME · West Midlands · all lots
- did not winBMA Group (AU) Pty LimitedSME · 4
- wonFirmin and Sons LtdSME · West Midlands · 4
- wonWorcestershire Medal Service LimitedSME · West Midlands · 1, 2, 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
5 commercial parties on the notice · 2 awarded- BMA Group (AU) Pty LimitedBidder / tenderer
- Cedar Packaging LimitedBidder / tenderer
- Firmin and Sons LimitedFramework contractor
- Toye, Kenning and Spencer LimitedBidder / tenderer
- Worcestershire Medal Service LimitedFramework contractor
Official documents & specifications (15)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Contract Statement of Requirement
- Bidding documents and specificationsAccess: All draft tender documents are available on the Defence Sourcing Portal at https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163.
- Signed contract Contract Terms and Conditions
- Signed contract Contract Pricing Schedule
- Signed contract Contract Terms and Conditions
- Signed contract Contract Statement of Requirement
- Signed contract Contract Pricing Schedule
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender