Official UK procurement notice
The Provision of Intelligence/Telecommunications Digital Evidence Software
Authority: The Police, Fire and Crime Commissioner for Northamptonshire (Police & fire)
What is being bought
Published requirement descriptionThe provision of Intelligence/Telecommunications Digital Evidence Software to for Northamptonshire Police.
- The authority expects to re-tender this requirement around 31 Aug 2028, 23:59 BST.
- How the procedure runs: This tender is being run as a Competitive Flexible Procedure under Section 20 (2) of the Act. The most advantageous submission will be identified through a 3-stage tender: 1) Tender Stage 1- PSQ and MOSCOW. These are pass/fail and all suppliers who pass shall proceed onto the next stage 2) Tender Stage 2- Trial, Quality and Pricing. The split of weighting for this stage is trial- 50%, quality-30% and pricing-20% (shared for transparency from beginning of tender). Following evaluation, the Authority will hold a clarification/validation presentation session with each supplier. The top 4 highest scoring who pass the quality threshold, and submit a compliant commercial offer, will be selected to move to the next stage. 3) Tender Stage 3 Negotiation and BAFO-The Authority will enter negotiation stage around elements of the bids and following conclusion will accept a BAFO for final assessment prior to award. To determine the most advantageous tender the scores we will use the following weighted scores Trial 50%, Quality 30% and Pricing 20%. It is noted that the BAFO from Stage 3 will be used to replace pricing from Stage 1 if revised pricing is submitted. The Authority reserves the right to bring an additional Bidder through to Stage 3 if there is a tie in scores or a 1% difference in scores.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Trial: 50%
- Pricing: 20%
Published award criteria (3)
- Quality
- Pricing
- Trial
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Aug 2028
- First published
- 1 May 2025, 16:22 BST
- Last source update
- 16 Jun 2026, 14:29 BST
- Award evaluation window
- Submission end – 18 Aug 2025
- Authority reference
C0140- FTS notice number
2025/S 000-018553- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050bbcFind a Tender
- How it runs
This tender is being run as a Competitive Flexible Procedure under Section 20 (2) of the Act. The most advantageous submission will be identified through a 3-stage tender: 1) Tender Stage 1- PSQ and MOSCOW. These are pass/fail and all suppliers who pass shall proceed onto the next stage 2) Tender Stage 2- Trial, Quality and Pricing. The split of weighting for this stage is trial- 50%, quality-30% and pricing-20% (shared for transparency from beginning of tender). Following evaluation, the Authority will hold a clarification/validation presentation session with each supplier. The top 4 highest scoring who pass the quality threshold, and submit a compliant commercial offer, will be selected to move to the next stage. 3) Tender Stage 3 Negotiation and BAFO-The Authority will enter negotiation stage around elements of the bids and following conclusion will accept a BAFO for final assessment prior to award. To determine the most advantageous tender the scores we will use the following weighted scores Trial 50%, Quality 30% and Pricing 20%. It is noted that the BAFO from Stage 3 will be used to replace pricing from Stage 1 if revised pricing is submitted. The Authority reserves the right to bring an additional Bidder through to Stage 3 if there is a tie in scores or a 1% difference in scores.
- Risks
Additional staff join the departments using the tool- there may be a requirement to vary to increase tools to meet the demand If crime statistics/demographics change there may be a requirement for an operation or additional departments to use the licences- this would require a variation to accommodate
How it was run
Official notice- Submission deadline
- 28 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Bidders should submit via the Atamis Tendering Portal the information required for Stage 1. northamptonshire-opfcc.my.site.com/s/Welcome ↗
Timeline
1 May 2025 → 16 Jun 2026 · 7 dates- Tender notice published1 May 2025, 16:22 BST
- Submission deadline28 May 2025, 12:00 BST
- Award decision expected by18 Aug 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
- Assessment summaries sent5 Sept 2025, 00:00 BST
- Standstill ends400 days ago16 Sept 2025, 23:59 BST
- Latest notice published127 days ago16 Jun 2026, 14:29 BST
Notice history
6 events · 3 releases on Find a Tender · since 1 May 2025- Tender notice published1 May 2025, 16:22 BSTUK4
- Contract award notice published5 Sept 2025, 13:37 BSTUK6
- Status changed to complete5 Sept 2025, 13:37 BST
- Procurement method changed5 Sept 2025, 13:37 BST
- Contract signature expected17 Sept 2025, 23:59 BSTscheduled
- Contract details notice published16 Jun 2026, 14:29 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Forensic AnalyticsSME18 Sept 2025 – 17 Sept 2028 · up to 17 Sept 2030Extensions: 2 x 12 months optional extensions | £475,800same award published again · counted once | 4 Sept 2025standstill to 16 Sept 2025 | Standstill |
| Forensic AnalyticsSME | £475,800 † | — | Awarded |
Contracts
The Provision of Intelligence Telecommunications/Digital Evidence Software. · Forensic AnalyticsSME
- Signed
- 29 Sept 2025
- Value
- £475,800
- Period
- 29 Sept 2025 – 28 Sept 2028 · up to 28 Sept 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 months extension options available. The value of the extensions has been captured in the overall contract value.
No agreed KPIs: Not required for this type of goods contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Forensic Analytics LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender