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The provision of Electronic Human Resources and related ICT Services Northern Ireland Civil Service (e-HR programme)

Business and management consultancy and related services
Business and management consultancy services
Computer-related management services
+5 more
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: CPD - Supplies and Services Division: "The provision of Electronic Human Resources and related ICT Services Northern Ireland Civil Service (e-HR programme)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCPD - Supplies and Services DivisionScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: CPD - Supplies and Services Division
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for CPD - Supplies and Services Division. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.8Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 18 active published awards; 15 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCPD - Supplies and Services Division
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 Mar 2021, 13:40 GMT
Last source update10 Mar 2021, 13:40 GMT
Recurring procurementNot published
ClassificationBusiness and management consultancy and related services, Business and management consultancy services, Computer-related management services, Data services, Human resources management consultancy services, Personnel and payroll services, Software-related services, Systems support services
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-029a4f
What is being bought
Following an open competition (advertised in the Official Journal of the EU in 2003), the Department of Finance (DoF) entered into a Strategic Partnering Agreement (SPA) with Fujitsu on 29 March 2006 for the provision of Electronic Human Resources and related ICT Services for the Northern Ireland Civil Service (NICS) Departments and a number of non Departmental Public Bodies. The Strategic Partnership Agreement (known as the e-HR) provided an end to end fully managed solution for the provision of payroll & HR services. The system has been heavily customised to align to its users' wide range of HR policies and procedures. The Strategic Partnership Agreement expires on 29 March 2021, however it has become unavoidably necessary to continue to maintain the existing systems and services beyond this point. The Department of Finance intends to modify the Strategic Partnership Agreement in accordance with Regulation 72(1)(b) due to the economic and technical reasons and the substantial duplication of cost and significant inconvenience associated with changing to a new contractor to support the current systems and services whilst the Department procures a replacement solution. This voluntary transparency notice has been published to alert economic operators of DoF's intentions to modify the Strategic Partnership Agreement with effect from the 29 March 2021 for a period of 4 years with 2 further annual options to extend. DoF intends to launch a procurement competition and award a replacement contract for the next generation of HR Services before this modification expires.
What changed
From the official release history
  1. Status changed to complete
    10 Mar 2021, 13:40 GMT
  2. Official notice release published
    10 Mar 2021, 13:40 GMT
  3. Buyer information updated
    10 Mar 2021, 13:40 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The eHR Strategic Partnership Agreement (SPA) is a fully managed contract for the provision of payroll & HR systems and services. The system has been heavily customised over the last 15 years to align to its users wide range of HR policies and procedures. The SPA is an end to end HR and Payroll solution including the provision and management of hardware/software and services. The modification will extend the SPA from 29 March 2021 for a period of 4 years with 2 further annual options to extend. The original contract notice 2003/S 186-168054 showed the contract term as 10 years support from the point of the implementation of the services, with an option to extend the contract for a further 5 years. The contract notice stated that this period was subject to negotiation during the procurement phase. During the negotiation phase, it was agreed that the contract period would be 15 years (as opposed to 10 years with an option to extend for a further 5 years), however the contract award didn’t reflect the additional time for the implementation of services which had been intended in the original contract notice. The full implementation for all services under the e-HR contract took almost 4 years which is the initial period for this extension. The additional 2 annual options to extend will provide contingency for any delays during the procurement phase or implementation period for the replacement contract. The value of the 4 year extension is estimated at £58.2m. The accumulative value of the 5 years extension is estimated at £72.8m and the accumulative value of the 6 years extension is estimated at £86.8m. Additional information: This voluntary transparency notice has been published to alert economic operators of the Department of Finance's intention to modify the eHR Strategic Partnership Agreement with Fujitsu under regulation 72(1)(b) of the Public Contract Regulations. The modification will take the form of an extension from 29 March 2021 until 29 March 2025 (with 2 further annual options to extend). A modification notice will be published after the modification has been formalised.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 Mar 2021, 13:40 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 29 Mar 2006, 00:00 BST · £185,000,000
Commercial outcome and competition
Awards
Fujitsu Services Limited
Not published · Not published · active
Contracts
Contract
£185,000,000 · signed 29 Mar 2006, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

CPD - Supplies and Services Division

Contracting authority GB-FTS-7400
View buyer profile
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis voluntary transparency notice is to alert economic operators to the Department of Finance's intention to modify its Strategic Partnership Agreement (SPA) for HR and Payroll Services with Fujitsu for a period of 4 years (with 2 further annual options to extend) using regulation 72(1)(b) of the Public Contracts Regulations 2015 (as amended). The SPA ends on 29 March 2021, however it has become necessary to continue to maintain the existing systems and services beyond this point whilst the procurement for the next generation of HR and payroll services is procured and implemented. The existing contractor provides an end to end service and manages the hardware/software required to deliver the HR and payroll solution. The SPA is a single contractor managed service arrangement which includes the supply of a broad range of payroll, HR and related ICT services (including, without limitation, on-going management, operation of the end to end HR and payroll services and maintenance support), underpinned by computer hardware, software and associated products. The solution is heavily customised to align with the NICS HR policies and procedures. The current contractor has acquired the intellectual property and specialised know how to maintain and develop the system over the last 15 years to reflect the varying requirements of the NICS departments and their associated bodies. The change of contractor for the critical managed service, for a relatively short period of time, during which replacement contract(s) will be procured and implemented, would introduce an unacceptable risk of system failure and would cause substantial duplication of costs and significant inconvenience to the contracting authority and a potential disruption to public services.