Official UK procurement notice
The provision of Electronic Door Entry Systems
Authority: Leicester City Council (Local council)
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: East Midlands (UKF21)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT
Submissions closed 9 Sept 2025awarded 22 Sept 2025
Awarded to Openview Security Solutions Limited
Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2032 with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionLeicester City Council "the Council" has various properties within the City that use door entry systems. These properties are the dwellings of Council residents. The Council wishes to procure a contact for the installation and support for these door entry systems. The proposed contract will be for an initial term of three (3)-years with the option to extend for a further four (4) years in two-year periods (2+2 years). Total possible contract term of seven (7) years. The specification outlines the extent of the work that is to be provided by the successful contractor, which will include a fully auditable and live reporting system to document faults from the initial notification to the final rectification of works
- No preliminary market engagement: Due to the constrained timeline for this procurement, there was insufficient time to conduct a formal Preliminary Market Engagement exercise in advance of issuing the tender. Additionally, the requirements of this procurement are considered to be standard and well-established within the market. Similar goods/services have been procured previously under comparable specifications, and the market is well understood. Given these factors, a PME was not deemed necessary at this stage, and proceeding directly to tender was considered the most efficient and proportionate approach to meet project deadlines while still ensuring open and fair competition.
CPV: Access control system · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
42961100 Access control system50710000 Repair and maintenance services of electrical and mechanical building installations
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As stated in the Procurement Documentation
- Technical & professional ability
As stated in the Procurement Documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Functional: 60%
- Price: 40%
Published award criteria (2)
- Functional
- Price
Conditions of participation2
- Economic & financial standing
As stated in the Procurement Documentation
- Technical & professional ability
As stated in the Procurement Documentation
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Aug 2025, 14:27 BST
- Last source update
- 17 Oct 2025, 15:26 BST
- Award evaluation window
- Submission end – 19 Sept 2025
- Authority reference
1007RCHOU- FTS notice number
2025/S 000-049170- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058901Find a Tender- Contract terms summary
Contract Terms and Associated Schedules form part of the procurement Pack
Review and risk notes
- Risks
Contract Terms and Associated Schedules form part of the procurement Pack
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 9 Sept 2025, 10:00 BST
- Clarification deadline
- 28 Aug 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Aug 2025 → 1 Nov 2025 · 8 dates- Tender notice published15 Aug 2025, 14:27 BST
- Clarification questions by28 Aug 2025, 10:00 BST
- Submission deadline9 Sept 2025, 10:00 BST
- Award decision expected by19 Sept 2025, 23:59 BST
- Assessment summaries sent22 Sept 2025, 00:00 BST
- Standstill ends391 days ago1 Oct 2025, 23:59 BST
- Latest notice published376 days ago17 Oct 2025, 15:26 BST
- Contract starts361 days ago1 Nov 2025
Notice history
5 events · 3 releases on Find a Tender · since 15 Aug 2025- Tender notice published15 Aug 2025, 14:27 BSTUK4
- Contract award notice published22 Sept 2025, 15:15 BSTUK6
- Status changed to complete22 Sept 2025, 15:15 BST
- Contract signature expected14 Oct 2025, 23:59 BSTscheduled
- Contract details notice published17 Oct 2025, 15:26 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £3,721,9851 award exc. VAT
Bids received 1
Contracts signed 1latest 15 Oct 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Openview Security Solutions Limited1 Nov 2025 – 30 Oct 2028 · up to 30 Oct 2032Extensions: Initial 3 years with option sot extend for a further 2+2 years · Options: The awarded value estimates the possible cost the risks identified that may arise during the contract term. Committed value £107,416.80 but possible spend up to £3,721,985.74 The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification. The potential risks are additional costs that come as a result of; a. Additional sites that become part of the estate which at this point cannot be known are required to be onboarded during the time, which will incur additional costs b. Updates to the fire regulations that cause servicing of the doors to become more frequent or have more requirements to meet health and safety standards if there is an update to any other regulations. c. The market availability of parts in that they are no longer available to purchase and therefore more spend occurs due to replacing a larger number of for example doors on the basis the current ones become obsolete d. Increases in anti-social behaviour causing vandalism to the door entry systems that will require more full replacements to the doors or repairs. e. The system awarded on the contract becomes obsolete during the term These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract. | £3,721,985 | 22 Sept 2025 | Awarded |
Contracts
The provision of Electronic Door Entry Systems · Openview Security Solutions Limited
- Signed
- 15 Oct 2025
- Value
- £3,721,985
- Period
- 1 Nov 2025 – 30 Oct 2028 · up to 30 Oct 2032 with extensions
- Status
- active
- Extensions
- Initial 3 years with option sot extend for a further 2+2 years
- Options
- The right to additional purchases while the contract is valid. The awarded value estimates the possible cost the risks identified that may arise during the contract term. Committed value £107,416.80 but possible spend up to £3,721,985.74 The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification. The potential risks are additional costs that come as a result of; a. Additional sites that become part of the estate which at this point cannot be known are required to be onboarded during the time, which will incur additional costs b. Updates to the fire regulations that cause servicing of the doors to become more frequent or have more requirements to meet health and safety standards if there is an update to any other regulations. c. The market availability of parts in that they are no longer available to purchase and therefore more spend occurs due to replacing a larger number of for example doors on the basis the current ones become obsolete d. Increases in anti-social behaviour causing vandalism to the door entry systems that will require more full replacements to the doors or repairs. e. The system awarded on the contract becomes obsolete during the term These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Open View Security Solutions LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Documents
- Technical specifications Technical Standards
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender