Official UK procurement notice
The Provision of Design and Build Services for a modern and secure LAN, WLAN infrastructure for the Campus, Halls of Residence and Data Centre using a capital funded refresh approach
Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe University of Southampton has a vision to be a top 10 UK university and digital services are considered to be an enabler in assisting the University to achieve this goal. A high capacity, high availability network that is secure and is architected in a way that delivers optimal data services to researchers, students and administrator is critical.
For students residing in the University's Halls of residence, the quality of the in-room network services is an essential component of their day-to-day experience at the University of Southampton.
The Network Transformation Programme will disrupt the cycle of infrequent capital-intensive network replacements driven by failing and end-of-life infrastructure, and establish a forward-looking, agile, and responsive business-aligned network environment which can be adapted and sustained to support changing business needs through both the short- and long-term planning horizons.
The Project will replace all end-of-life wired and wireless network infrastructure, at the various layers - core, distribution, access. The scope will include all permanently connected campuses and smaller sites in the local region (includes academic campuses, sport facilities, data centres and halls of residence), focusing on internal and external spaces. The project will engage strongly with the 10-year building programme.
There is however more to this programme than simply replacing hardware. The scope will include the ongoing development of features and capabilities required to deliver the listed objectives, along with other user-orientated or device-orientated journeys required from a modern 'smart' campus network.
CPV: Local area network · Network equipment · Network servers · Networking, Internet and intranet software development services · Networking, Internet and intranet software package · Wide area network
The lotProcurement structure
single lot · value publishedLot #1The Network Transformation Programme commenced by commissioning PTS Consulting to…AwardedPublished value£51,000,000
The Network Transformation Programme commenced by commissioning PTS Consulting to develop and present a number of key documents that have enabled the iSolutions team to develop and obtain approval for a Business Case for the new network infrastructure.
The NTP also allowed the University to consolidate data network projects addressing the active network equipment, data network security and network physical infrastructure into a single programme for procurement.
The Project will replace all end-of-life wired and wireless network infrastructure, at the various layers - core, distribution, access. The scope will include all permanently connected campuses and smaller sites in the local region (includes academic campuses, sport facilities, data centres and halls of residence), focusing on internal and external spaces. The project will engage strongly with the 10-year building programme.
The scope includes the ongoing development of features and capabilities required to deliver the listed objectives, along with other user-orientated or device-orientated journeys required from a modern 'smart' campus network.
The convenience and flexibility of wireless networking has resonated strongly with our user community. Wireless standards and technologies continue to develop such that network speeds equivalent to and sometimes in excess of wired network access are now achievable. This Project provides a strategic requirement to adopt a predominantly wireless campus approach, thus reducing investment and maintenance of wired infrastructure.
The rollout of network switches is a large-scale and potentially long duration project that needs to be completed outside of business hours. As such the Project requires that switches are procured in line with the deployment to maximise equipment lifetime.
The network already supports an increasing number of smart building management systems that contribute to creating a safe, comfortable, and efficient workplace. The network will underpin the transition to an intelligent campus, drawing information from a growing variety of IoT (Internet of Things) sensor devices.
Procurement Process:
This procurement process was conducted using the Competitive Dialogue procedure; consisting of the selection stage, dialogues and Invitation to Tender stages.
Selection Stage: An overall pass mark of 60 % applied to this stage. The intention allowed the University to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to participate in dialogue.
Contract Period:
The University Contract is for seven years - this will be the maximum contract period, including any potential extensions with the successful tenderer(s).
This comprises of an initial contract period of five years with an option to extend by a further two years subject to satisfactory performance and at the discretion of the University.
Contract Value:
The Contract value is £45 million excluding VAT. All figures stated cover the full contract term, to support the University if it takes the options to extend past the initial term and is provided as a range, the final figure is dependent on the final specification and the level/type/number of services included within that. Additional information: Lots: This contract is NOT suitable for splitting into lots. A holistic design and compatible technology is required and the risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 70
- Cost: 30
- price: 30
Published award criteria (3)
- Quality: 70
- Cost: 30
- Price: 30
- Economic & financial standing
The selection criteria is as stated in the Selection Stage document set.
To support the financial assessment, the University will obtain a business risk report for all tenderers and every organisation that is being relied upon to meet this procurement using an independent company - CreditSafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by CreditSafe
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used.
Minimum: Potential suppliers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million GBP per occurrence. Public Liability: £… - Technical & professional ability
The selection criteria is as stated in the Selection Stage document set.
However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria: e.g.
- Grounds for mandatory exclusion
- Grounds for discretionary exclusion
- Economic & Financial standing
- Insurance
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 60 of 130 points: a 10% discount moves about 6 points. Quality carries 70 of 130: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Mar 2023, 15:58 GMT
- Last source update
- 1 May 2024, 09:23 BST
- Authority reference
2022UoS-0576- FTS notice number
2024/S 000-013983- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b46cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/Home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 19 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
19 Apr 2023 → 1 May 2024 · 3 dates- Submission deadline19 Apr 2023, 12:00 BST
- Invitations to tender expected2 May 2023, 00:00 BST
- Notice published1 May 2024, 09:23 BST
Notice history
2 events · 2 releases on Find a Tender · since 1 May 2024- Status changed to complete1 May 2024, 09:23 BST
- Buyer details updated1 May 2024, 09:23 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CAE Technology Services Limited | £45,000,000 † | — | Awarded |
Contracts
Contract 013983-2024-2022UoS-0576-1 · CAE Technology Services Limited
- Signed
- 22 Apr 2024
- Value
- £45,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- CAE Technology Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.