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Published 25 Mar 2024, 16:06 GMT

Official UK procurement notice

The Provision of Cleaning & Associated Services

Official notice

Authority: Inverness College UHI (Education)

ServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM6)
Budget not disclosedValue not published
Submissions closed 20 May 2024awarded 31 Jul 2024
Awarded to Pristine Clean Services Ltd
Contract term 3 yrsends 30 Oct 2027 · extension options published · starts 1 Nov 2024

What is being bought

Published requirement description

Cleaning & Associated Services

  • Recurrence: Unless there is a contract extension applied then further notices will be every 3 years or with a contract extension every 5 years.

CPV: Cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The Provision of Cleaning & Associated ServicesAwardedRenewal 3 yrs

The Provision of Cleaning & Associated Services. Additional information: A site visit is to be arranged in April 2024, day/time to be confirmed.

Contract period: 1 Nov 2024 – 30 Oct 2027 (3 yrs)
Delivery: Scotland · Inverness College UHI
Extensions: There will be 2 x 12 months extension option subject to supplier performance throughout the contract duration.Variant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 40%Environmental: 15%
Published sub-criteria (5)
  • Q1: Service Delivery Plan (SDP) to include Methodology & Scope of Services Approach, Quality Assurance, Quality Management System & Procedures and Continuous Improvements, Innovative suggestions etc.: 15%
  • Q2: Resource Management: 15%
  • Q3. Contract Management: 15%
  • price: 40%
  • Q4. Health & Safety and Environment & Sustainability: 15%
Published award criteria (5)
  • Q1: Service Delivery Plan (SDP) to include Methodology & Scope of Services Approach, Quality Assurance, Quality Management System & Procedures and Continuous Improvements, Innovative suggestions etc.: 15
  • Q2: Resource Management: 15
  • Q3. Contract Management: 15
  • Q4. Health & Safety and Environment & Sustainability: 15
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Unless there is a contract extension applied then further notices will be every 3 years or with a contract extension every 5 years.

First published
25 Mar 2024, 16:06 GMT
Last source update
31 Jul 2024, 15:03 BST
Award evaluation window
20 May 2024 – …
Authority reference
CS-IC-24261
FTS notice number
2024/S 000-023982
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-044c99 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Conformance to the Contract SLA's and KPI's will be required.

Publisher note: (SC Ref:774000)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
20 May 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 May 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

20 May 2024 → 1 Nov 2024 · 5 dates
  1. Submission deadline
    20 May 2024, 12:00 BST
  2. Bids opened
    20 May 2024, 12:00 BST
  3. Notice published
    31 Jul 2024, 15:03 BST
  4. Bids must remain valid until
    20 Aug 2024, 23:59 BST
  5. Contract starts
    1 Nov 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Jul 2024, 15:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 4
Contracts signed 1latest 31 Jul 2024
Awarded toValueDateStatus
Pristine Clean Services LtdSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Provision of Cleaning & Associated Services4bids · 4 electronic · 4 from abroad0—£766,710 – £1,483,935
Whole notice———£249,083 – £484,453

Contracting authority & participating public bodies

Inverness College UHI

Contracting authorityEducationRegional or local authorityEducation 1 Inverness Campus, Inverness, Scotland, IV2 5NAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • APUCReview body InvernessContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Pristine Clean Services LtdAwarded supplier Hudson House, , 8 Albany Street, Edinburgh, Scotland, EH1 3QBContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.